RFP Limited Reconnaissance Survey and Prioritized Survey Plan of the High Line Canal Corridor (REV.)
Lindsay Moery
Request for Proposals of Limited Reconnaissance Survey and Prioritized Survey Plan of the High Line Canal Corridor
June 28th 2016
The High Line Canal Conservancy (Conservancy) seeks a proposal from consultants or graduate-level students with proven experience in historic preservation to conduct research and fieldwork to identify and locate historic resources and features along the 71-mile National Landmark Trail designated High Line Canal corridor and prepare a prioritized survey plan. The plan will identify target areas for future survey, provide recommended methodologies, and suggest priorities based on level of historical significance and the likelihood and potential for impacts from future change.
RFP Issuance (REISSUED): June 28, 2016
Deadline
for Response: July 15th 2016
Questions regarding the RFP should be directed to Executive Director Harriet Crittenden LaMair at har...@highlinecanal.org and Special Projects Assistant Lindsay Moery at lin...@highlinecanal.org
Project Description
The Conservancy seeks a qualified preservation consultant or graduate-level student to work with the Conservancy and interested parties to conduct research and fieldwork to identify and locate historic resources and features along the 71-mile historic High Line Canal corridor and prepare a prioritized survey plan. This information will assist the Conservancy in achieving its long-term goal of using historic resources to effectively and creatively teach users of the Canal the story of water use in the West and the need for conservation. The budget for this project is $10,000.
Background and Area Characteristics
The mission of the Conservancy is to preserve, protect, and enhance the 71-mile long Canal -- in partnership with the public. The Conservancy has established the following goals and objectives:
• Steward the future of the Canal through leadership, education and advocacy;
• Engage citizens to protect and preserve the Canal;
• Build strong and representative community leadership;
• Establish sustainable partnerships between diverse geographic regions and jurisdictions;
• Adopt an ambitious and transformative future vision and master plan for the Canal; and
• Champion and oversee implementation of the Canal master plan.
The workers who built the Canal more than a century ago didn’t envision that people would be using their ambitious irrigation project as a recreational outlet in the midst of a busy urban area. In fact, to the builders of the 71-mile canal channel, the Canal was solely a commercial idea to bring South Platte River water to settlers and farmers following a gold rush in 1859 near the confluence of the South Platte and Cherry Creek. While the Canal, which is owned and operated by Denver Water, still serves approximately 70 water customers, its adjacent service road has become a path for hikers, joggers, cyclists, equestrians, bird watchers and others who yearn for a slice of the outdoors in the middle of a city.
Project Objectives
This
limited reconnaissance survey and prioritized survey plan is the first step in
accomplishing the Conservancy’s long-term goal of identifying and using
historic resources to effectively and creatively teach users of the Canal the
story of water use in the West and the need for conservation. Having a
comprehensive understanding of the variety of historic resources will greatly
inform the multiyear visioning, outreach, and master planning process that the
Conservancy is leading.
Scope of Work & Deliverables
· Review, analyze, and summarize past survey work conducted along the High Line Canal corridor.
· Conduct a limited reconnaissance survey along the 71-mile High Line Canal corridor to identify resource types and locate historic buildings, structures, objects, sites, landscapes, features, and potential target areas for future survey work. Completion of History Colorado OAHP forms is not required and documentation of resources and features can be limited to:
o Name
o Classification (Building, Structure, Object, Sites/Landscape, Feature)
o Resource Type
o Owner
o Municipality and County
o Location Coordinates (UTMs or Lat/Long)
o Digital Photographs
o Maps
· In advance of public meetings scheduled for September 7th and 8th, prepare an initial summary of highlights of fieldwork findings to share and discuss with the public and other stakeholders. The summary should include preliminary historical background information, a summary of common resources types, an inventory of resources and features located during fieldwork, maps and photographs. Attend scheduled public meetings. Gather input on the location of historic resources not identified during fieldwork and document stakeholder interests and priorities related to preservation of historic resources within and adjacent to the High Line Canal corridor. Meetings will take place September 7th and 8th. Initial summary of highlights to be submitted by August 23rd.
· Prepare a multimedia presentation that will enable the Conservancy to effectively share the reconnaissance survey findings with governmental organizations, potential donors, and engaged community groups.
· Based on fieldwork findings and stakeholder input, develop a prioritized plan for future survey work along the High Line Canal corridor. Plan should identify target areas for future survey, provide suggested boundaries and methodologies for each proposed project, and recommended priorities based on level of historical significance and the likelihood and potential impact from future change. Final report will document:
· Project area
· Project objectives, scope of work, and methodology
· Summary and analysis of previous work in project area
· Summary and analysis of reconnaissance survey results
· Summary of stakeholder input
· Recommendations for future survey work
· Survey log and collected data
Project Schedule
· July 15th - Submission date for response to RFP
• Week of July 25th – Contract Award and Kick-off meeting with key staff
• August 23rd – Submission date for initial summary of highlights of fieldwork findings
• October 7th - Project Completion Date: Final Report, all materials and electronic data submitted
Submissions should include
• A brief overview of company or résumé and vita of individual, length of time in business, and location of office(s), including contact person for this RFP. Students should include a résumé, brief description of education, and a supervising professor. Should demonstrate understanding of canals and ditches in Colorado.
• Description of firm or student’s experience in historic preservation and survey work, including ability to meet completion schedules and performance standards.
• Detail of which staff/subcontractor may be assigned to this project and in what capacity, including qualifications.
• Name, address and telephone number of three project references. Give a brief description of each project scope including size and nature of work.
• Description of proposed methodology to accomplish the required tasks as outlined in the scope of work. Include the organization and management plan for this project. If firm plans to use subcontractors explain their roles and experience in carrying out this project and provide detailed information on each.
•
Not-to-exceed
cost proposal, including all personnel and benefit costs, travel expenses,
printing costs, and all other costs associated with the work.
Selection Criteria
The following criteria will be used to select the awarded applicant:
• General quality and responsiveness of proposal
• Degree to which proposal addresses all items in Scope of Work and Deliverables
• Project delivery on schedule
• Methodology and approach to project
• Qualifications of key personnel
• Documented past performance conducting inventory
• Cost of services
Terms and Conditions
• Proposals shall be valid for 30 days from the proposal due date. The Conservancy reserves the right to request an extension of time if needed.
• The Conservancy reserves the right to accept or reject, in part or in whole, any or all proposals for any reason, to cancel in part or in whole the Request for Proposal, to re-advertise for new proposals, and to waive minor irregularities and informalities.
• The Conservancy reserves the right to require an oral presentation from consultants or students who respond to the RFP to provide an opportunity for the firms to clarify or elaborate on the proposal but in no way change the original submission. A request for an oral presentation shall not constitute acceptance of a proposal.
• All proposals must be signed by a duly authorized individual.
• All proposals become the property of the High Line Canal Conservancy and the Conservancy may, at its option, request oral presentation prior to selection. No public bid opening will be held.
• No applicant will be compensated for submission of a proposal or for any times or services provided as part of the proposal, evaluation or negotiation process.
· The Conservancy is a project of the Colorado Nonprofit Development Center (CNDC). Consultants or graduate-level students will need to abide by the CNDC Independent Contractor Agreement.
Submission Process
• Consultants are to submit two physical copies and one digital copy of their proposal. Sealed submissions must be received no later than 4 pm MST July 15th, 2016.
• Deliver or mail physical copies of proposals to:
Harriet Crittenden LaMair, Executive Director
High Line Canal Conservancy
915 S. Pearl St., Suite 106
Denver, CO, 80209
· Email digital copies of proposals to:
•
All
proposals should be clearly marked: “Limited Reconnaissance
Survey and Prioritized Survey Plan of the High Line Canal Corridor”