[Metropolitan Templates Element 3d

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Betty Neyhart

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Jun 13, 2024, 1:01:15 AM6/13/24
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The digitalMETRO project was born from the Metropolitan New York Library Council's (METRO) 2007-2010 Digital Library Services Plan. The plan serves as a guiding document for METRO's work in helping member libraries build and maintain unique digital collections and provide access to them online. Since 2005, METRO has provided over $300,000 in digitization grants to fund over 30 digitization projects. METRO also provides a diverse curriculum of workshops focusing on digital conversion, metadata for digital collections, digital collection management software, and related areas of emerging technologies for libraries. In addition to ensuring these programs continue to provide training and resources to member libraries, the Digital Library Services Plan also recommended the creation of a directory of digital collections in the METRO membership to increase discoverability and access to digital collections.

With the charge of creating a directory of digital collections, Jason Kucsma, METRO's Emerging Technologies Manager, served as Project Manager and assembled a small project team to begin working on the directory. Angela Sidman and Kevin Reiss, librarians at a METRO member institution, joined the project as the Metadata Librarian and Web Developer in October 2008.

One of the first decisions we had to make was which collection management system we would use to build and deliver the directory on the web. With our goals of highlighting member library collections and of testing software which could be used for future collection building, we evaluated three possibilities, CONTENTdm, WordPress, and Omeka. Each of these systems was judged against our expectations for digital collection management systems:

METRO licenses a hosted CONTENTdm (CDM) instance from OCLC and two of the project staff had worked extensively with the product when building the metadata for the METRO-funded Digital Murray Hill Project. While CDM is a system that supports collections with robust metadata and that contain a wide array of digital formats it lacks some characteristics that are desirable in a modern digital exhibition tool. The out-of-the-box CDM user interface makes it difficult to browse collections by subject and set, and CDM does not support any of the interactive features that many users expect in a web interface such as tagging, the easy sharing of content via social networking tools, and a mechanism to accept end-user feedback on the web. CDM does provide a basic Application Programming Interface (API) that allows for some modification of default CDM behavior, however we felt that this API was an inadequate tool for building the types of features we wanted to include in the digitalMETRO website.

The second system under consideration was WordPress, an open-source content management system which project librarians had utilized to create a separate user interface for Digital Murray Hill after authoring the metadata in CDM. WordPress has well-documented theme mechanisms for customizing the display of content, and an expanding pool of plug-ins that can be used to modify content behavior. Unfortunately, WordPress does not have a well-developed mechanism for supporting the types of collection-building workflows and metadata-creation common to archives and libraries, such as a tool for batch importing tab-delimited or comma separated value (CSV) files. Creating a plug-in to support these activities was beyond the modest scope of this project.

Our interest in deploying a feature-rich digital exhibition tool next led us to consider Omeka, a relatively new open source collection management system that was created by the Center for History and New Media (CHNM) at George Mason University. Omeka's developers appear to have taken design inspiration from WordPress's success as a general purpose open-source content management system. Wordpress is widely known for its ease of installation and high-level of functionality. In this vein, Omeka developers have touted their platform as a "next generation web publishing platform for museums, historical societies, scholars, enthusiasts, and educators." Our project team thought libraries might also fit into that family; particularly smaller libraries with limited technical staff or financial resources to build and deliver digital collections online. The simplicity of installing and configuring the Omeka system rivals WordPress's ease-of-use, leading CHNM Director Dan Cohen to suggest Omeka is "Wordpress for your exhibitions and collections." Omeka also utilizes the same theme and plug-in mechanisms as Wordpress to provide its users with a means of customizing and creating new system behavior.

Another feature which project staff found attractive was Omeka's strong and flexible approach to metadata representation. Libraries can work with either the default Dublin Core set, import other metadata sets of their choosing, or create their own customized metadata vocabulary. Additionally, according to the CHNM website: "Omeka provides cultural institutions and individuals with easy-to-use software for publishing collections and creating attractive, standards-based, interoperable online exhibits. Free and open-source, Omeka is designed to satisfy the needs of institutions that lack technical staffs and large budgets." This fell in with METRO's goal of exploring new systems as vehicles for collection building and exhibitions that could be recommended to METRO members and other small and medium libraries and archives. Our exploration of potential digital collection management systems overlapped with the Fall 2008 release of the 0.10 beta version of Omeka and the digitalMETRO team decided to join the growing number of projects using the system in beta.

The digital collections directory project (digitalMETRO) that we executed using Omeka began with a survey of digital collections in the METRO membership that continued as the project took shape. Kucsma built an initial list of discrete digital collections created and maintained by METRO member libraries. We established a collection policy rooted in the desire to represent as many collections as possible given our limited personnel and time. A collection would be included in the digitalMETRO directory if:

The last criteria was established to exclude small exhibitions that featured only a handful of digitized resources. To facilitate user-submitted collections that could be added to the directory once the project was made available online we anticipated taking advantage of Omeka's "Contribute" plug-in. This added feature would allow libraries to submit collections to the directory that might not have been included in the first phase of surveying. Additionally, we also created a simple spreadsheet template that libraries could use in the future to submit multiple collections for inclusion in the directory using Omeka's CSV Import plug-in which will be discussed later.

Omeka is a conventional Linux Apache Mysql PHP (LAMP) application. Running Omeka for a production website on Windows or a Macintosh is not recommended at this time. Omeka also utilizes the open-source image processing package, ImageMagick, to enable the auto resizing of images added to the system for display. A basic familiarity with Apache web server and Mysql database server administration is required for a successful installation. For a user comfortable with setting up LAMP applications, an Omeka installation can be efficiently accomplished in a very short amount of time. For novice web developers installation may be more challenging. Omeka has an active and growing online community where help for installation problems can be sought through the web forums available on omeka.org or the Omeka developer's Google group.

The digitalMETRO Omeka instance is hosted commercially by Bluehost an Apache 2 Web Server running on Linux. Omeka is built using the Zend Framework a robust, open-source PHP web application programming framework. Zend is a Model View Controller (MVC) programming framework the use of which enabled Omeka to be designed for extensibility out-of-the-box. Omeka has two primary means for extension: the theme, which controls the application's visual presentation, and the plug-in, which is used to expand and alter the functionality that the base Omeka application provides.

We selected "Winter," one of the eleven existing available Omeka themes, as the basis for our display. Themes can be downloaded from the themes section of the Omeka site. Our modifications included some minor changes to the text size and color scheme as well as the addition of a custom header created from royalty-free vector art licensed from iStockphoto. To add further functionality, we utilized the following standard plug-ins -ons/plug-ins/ within our Omeka instance:

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