Memo of association

[Tashi Thinlas]

To,
The Deputy Commissioner,
Leh

Sub: - Registration of Society by the name of Ladakh Stone Fruit and Vegetable Growers Association under the J&K Societies Registration Act.

Sir,

A society by the name of Ladakh Stone Fruit and Vegetable Growers Association was formed on the 4th November, 2008.

I am entrusted to complete the formalities of registration of the society under the J&K Societies registration act.

Please find enclosed: -
Memorandum of Association, duly signed.
Constitution of the Society.
Affidavit duly attested.

Kindly issue a no objection certificate for the process of registration.

Thanking You,


Yours Faithfully,


Secretary,
Ladakh Stone Fruit and Vegetable Growers Association














THE CONSTITUTION OF
LADAKH STONE FRUIT AND VEGETABLE GROWERS ASSOCIATION

Chapter 1

MEMORANDUM OF ASSOCIATION

Name The Society shall be called by the name of
Ladakh Stone Fruit and Vegetable Growers Association

Location The registered office of the Society shall be at Leh.

Address The Address of the Office: -
The registered office of the association will be at Leh,
Present address is C/O Horticulture Department, Skampari, Leh, PIN 194101

Jurisdiction of the society
The normal jurisdiction shall be the state of Jammu and
Kashmir, directly or through networking with other organizations with similar objectives.

Chapter 2

I. Aims and Objectives of the Society

To develop high quality horticulture and agriculture farms in identified areas for the production of stone fruits and vegetables which in turn will act as hubs for developing commercial horticulture and agriculture by adopting high tech horticulture and agriculture techniques.

To ensure association and co-operation of progressive growers of stone fruits and vegetables for improvement in the crop and marketing of the products.

To create technology awareness and the introduction of new techniques and concepts in the area of production, pre and post harvest processing and marketing by organizing seminars, workshops, exhibitions, etc at the local and district, state, national and international levels for promotion of horticulture and agriculture.

To develop skills and training for the youths of Ladakh, in the field of high tech agriculture.

To introduce post harvest technology and to strengthen cold chain infrastructure right from the field to the market including primary processing.

To pool the produce of several farms in an area and to improve linkages between the producers and the marketers, to substitute middlemen at various levels in the process of marketing.

To increase producers share in the consumer price. To help establish communication network for speedy collection and dissemination of market information /data for its efficient and timely use.

The society will act as a source of information including arrival prices, import, export etc.

To create network for resource mobilization with all other related organization/agencies, both of Government of India and the respective state Governments, UT Governments plus the financial institutions and private agencies engaged in the field of horticulture/agriculture promotion as required for the crop of stone fruits/vegetables.

II. We, the following persons of the General Body, whose names, addresses, occupations, designations and signatures are given below, are desirous of being formed into a Society in accordance with the provisions of Societies Registration Act of 1860, under the name Ladakh Stone Fruit and Vegetable Growers Association, in pursuance of this Memorandum of Association.

III. The names, address and occupations of the persons which form the executive board of the society, and to whom the management of the society is entrusted, are as follows: -

Signatures

1. Name SKARMA TOKDAN
Fathers Name TSERING DORJAI
Address Domkhar, Leh
Designation President

2. Name SONAM DADUL
Fathers Name TSERING SONAM
Address Tia, Leh Ladakh
Designation Vice President

3. Name PADMA DORJAI
Fathers Name RIGZIN DORJAI
Address Takmachik, Leh
Designation Vice President

4. Name SONAM TSERING
Fathers Name TASHI TSERING
Address Achinathang, Leh
Designation Vice President

5. Name DORJAI NAMGIAL
Fathers Name TSEWANG NAMGIAL
Address Skurbuchan. Leh
Designation Secretary

6. Name TASHI DORJAI
Fathers Name TSERING STOBDAN
Address Hanu, Leh
Designation Joint Secretary

7. Name PUNCHOK DORJAI
Fathers Name TSERING STOBDAN
Address Skurbuchan
Designation Cashier

8. Name TSERING ANGCHUK
Fathers Name TSETAN DORJAI
Address Takmachik, Leh
Designation Member

9. Name TSERING NURBOO
Fathers Name TASHI PUNCHOK
Address Skurbuchan, Leh
Designation Member

10. Name STANZIN ZANGPO
Fathers Name STANZIN KONCHOK
Address Skindiang, Leh
Designation Member

11. Name TSEWANG DORJAI
Fathers Name PHURBU TASHI
Address Hanu, Leh
Designation Member

12. Name STANZIN NAMGIAL
Fathers Name SONAM PALGAIS
Address Skurbuchan, Leh
Designation Member

13. Name TASHI NAMGIAL
Fathers Name TSEWANG DORJAI
Address Skurbuchan, Leh
Designation Member

14. Name TSERING SAMPHEL
Fathers Name PASANG TSERING
Address Dah, Leh
Designation Member

15. Name TSERING STOBDAN
Fathers Name TSERING ANGCHUK
Address Domkhar, Leh
Designation Member

16. Name TSERING STANZIN
Fathers Name SONAM DORJAI
Address Skurbuchan, Leh
Designation Member

17. Name RIGZIN DORJAI
Fathers Name TASHI SONAM
Address Dah, Leh
Designation Member

18. Name SONAM DELDAN
Fathers Name NURBOO ZANGPO
Address Takmachik, Leh
Designation Member

19. Name SONAM DORJAI
Fathers Name TSETAN DORJAI
Address Skurbuchan, Leh
Designation Member

20. Name TSERING NORBU
Fathers Name PUNCHOK RAFSTAN
Address Takmachik, Leh
Designation Member

Attested the above signatures



Signature of the Attesting officer
With official seal

Certified that this is the true and correct copy of the
Memorandum of Association


Signatures of the members of Governing Body





President Secretary Treasurer






Chapter 3

I. RULES AND REGULATIONS OF THE SOCIETY

1. Name The society shall be called by the name
“Ladakh Stone Fruit and Vegetable Growers Association

Location The registered office of the Society shall be at Leh.

3. Address The Address of the Office is: -
C/O Chief Horticulture Officer, Leh
PIN 194101

4. Jurisdiction of the society
The normal jurisdiction shall be the state of Jammu and
Kashmir.

Aims and objectives of the Society

The Aims and objectives of the Society are stated in the Memorandum of Association.

INTERPRETATION

The Society means Ladakh Stone Fruit and Vegetable Growers Association.

Member means as described in the constitution of the Society.

The General Body means the Members of all classes of the Society.

The Board means the board of management of the Society.

Governing Body or Working Committee means the governing council of the society.

The Act means the Societies Registration Act VI of 1998.


MEMBERS OF THE SOCIETY

The Society shall have the following classes of members: -

1. Member Every male or female progressive grower of stone fruits and vegetables of Ladakh of above 18 years or above shall become a member of the Society on payment of an admission fee of Rs. 1,000/- and a monthly fee of Rs. 100/- or as prescribed by the Society from time to time.
The admission of the membership shall be subject to the approval by the general body.

2. Rights and Privileges of a member
Each and every member of the society shall have :
Right to vote.
Right to attend and participate in the meetings of general body.
Right to inspect the accounts and the records of the society.

3. State level Association and the national level Associations
The district level societies in turn will initiate the formation of state level society, which in turn, will lead to the formation of national level society. These societies will be networked effectively for smooth functioning.
The formation of the state level society is expected to be completed within one year of registration of the district level societies.


IV. TERMINATION OF MEMBERSHIP

The Governing Council shall have the power to terminate a membership from the Society on the following grounds: -

On death of member.

If a member resigns on his own volition.

If a member fails to attend three consecutive general body meetings without intimation.

If member violates the rules and constitution of the Society, or engages in activities detrimental towards the attainment of aims and objectives of the Society.

Any member who fails to clear the dues of the society, or is habitual defaulter in payments of the dues of the society, and which in the opinion of the governing body is a likely to bring discredit to the society may be removed from the membership of the society.

Any member, previously removed from the membership of the society, may be restored as a member, only if so decided by the governing body, in each individual case.

If any member becomes of unsound mind or becomes insolvent

If any member gets convicted in criminal offence.

Code of Conduct

Every member of the Society shall be bound by the provisions of the constitution, by-laws and rules regulations thereof, and decisions made by the Society or its Board from time to time, aimed towards the attainment of the objectives of the Memorandum of Association.

Chapter 4

Management

The affairs of the society shall be managed by the Governing Body, which shall consist of not less than eight and not more than twelve members, elected in annual general body meeting. The tenure of the board will be for three years, and the members of the board will be eligible for re-election.

II. General Body and its Functions
General body of the Society shall be consisting of all members of the society.

An annual General Body Meeting will be held every year at such time place and date as may be decided by the Board, with the prior notice of 30 days to transact the following business: -
To receive the reports of the officers of the Society on the affairs of the Society.
To receive audited financial statement of the Society.
To approve budget of the Society.
To elect the board of management of the Society.
To appoint auditor/auditors.

The quorum of the General council shall be one third of the total members.

The president of the Society shall have a casting vote in case of tie, during a voting in a meeting.

III. The Governing Body/ Board

The Governing Body shall consist of the following members as office bearers: -

President
Vice President
Secretary
Joint Secretary
Organiser
Spokesperson
Cashier/Accountant

IV. Governing Body and its Functions

a. In all matters, the Governing Body shall be responsible and answerable to the General Council.

b. The affairs of the Society shall be administered, managed, directed and controlled by the Governing Body, in accordance with the provisions of the constitution and its rules and regulations.

c. The Governing Body shall control and account for the funds properties, movable and immovable, of the Society.

d. It shall have the powers to fix, enhance, or reduce the rents of immovable properties of the Society.

It shall prepare and implement the annual plans and budget estimates in furtherance of the aims and objectives of the Society.

The Committee shall be competent to create posts and to appoint employees in the interest of efficient functioning of the Association and also to lay down terms and conditions for such appointments.

It shall have the powers to enter into a contract, agreement of loan, sale, mortgage or any other deed with any other third party on behalf of the association through its president or his authorized representative.

It shall have the powers to appoint such committee or committees as it may deem necessary for the attainment of its aims and objectives.

The Governing Body shall have the powers to make rules, regulations and by-laws, which shall not be contrary or derogatory to the constitution of the Society.

Every meeting of the Governing Body shall be presided over by the President or in his absence by the Vice-President.

All meetings of the Governing Body shall be convened by the General Secretary, notifying the date, time, place and agenda with at least 10 days written advance notice. In the absence of the General Secretary, the Joint Secretary shall convene the meeting.

An emergency meeting of the Governing Body may be conducted at short notice.

The Governing Body shall hold a meeting at once in a month. The quorum for such a meeting will be one third of the total Governing Body members.

In case of a voting in the Governing Body, each member shall have one vote, and the President shall have a casting vote in case of a tie.

A member of the Governing Body shall cease to be a member, if he/she fails to attend three consecutive meetings, having received the notice for such a meeting and without valid reason or prior permission of the President.

A Governing Body member may resign from the position by submitting a written letter to the President. But this shall not take effect until and unless accepted by the Governing Body. Any such vacancy so created shall be filled in accordance with the prescribed rules.


Accounts

All transactions on behalf of the Society shall be through bank accounts. The account of the Society will be operated jointly by the President and Secretary or President and Cashier.

A saving bank account having cheque facility shall be opened in the name of the Society. All the transactions shall be made under the signature and seal of the President, Secretary or the Cashier or such other persons jointly, as may be decided from time to time.

Financial Year

The financial year of the Society shall commence on the 1st of April, and end on the 31st of March every year.

Sources of Income

The following shall be the sources of income of the Society: -
Admission fees of members.

Yearly membership fees of members.

Grant in Aid from government sources.

At the time of exigency special funds may be raised, by the decision of the Governing Body.

Any other source/sources as may decided by the Governing Body from time to time.

Individual donations.


Audits
The accounts of the organization shall be audited annually by a chartered accountant in practice and the audit report along with the annual account shall be placed before the annual General Body meeting.


Chapter 5

Duties of the President

The chief officer of the Society shall be the President, who shall be elected by the General Body, from among the members of General Body.

The term of office of the President shall be two years.

The president shall appoint other office bearers of the Society other than the ones elected by the General Body or remove any member of the Society for the reason of misconduct.

He shall be guardian of all assets and properties of the Society. All properties and assets to be acquired for the Society in pursuance of its objectives shall be acquired in the name of the Society through the President, or a member duly authorized by the President.

Duties of the Vice-President

In the absence of the President, the Vice-President shall exercise the powers entrusted with the President.

Duties of the Secretary

The secretary shall be elected by the members of the General Body.

The Secretary shall attend to the day to day management of affairs of the Society e.g, correspondence, drafting etc, subject to the control of the President.

The Secretary shall maintain proper accounts in respect of the transactions of the society and be responsible for the preparations of financial statements of the Society whenever necessary.

In case of exigency, the secretary shall be competent to take decisions, with the approval of the President.



IV. Duties of the Joint Secretary
In the absence of the Secretary, the joint secretary shall exercise the functions entrusted to the secretary.

V. Advisory Members

The advisory member shall oversee and survey the functioning of the Society, and its Managing Committee. They shall forward suggestions and resolutions in the interest of fulfilling the aims and objectives of the Society.

VI. Duties of the Cashier/Treasurer

The treasurer shall oversee: -

Keep record of all sums of money received and spent by the Society and the matter in respect of which the receipt and expenditure of the sum took place.

All sales and purchases on behalf of the Society.

All assets and liabilities of the Society.

Arrange the annual audits of the accounts by the auditor appointed by the Society.

File income returns with the authorities as per prescriptions of the applied rules.

Prepare the annual budget of the Society for the approval of Annual General Body meeting.


Chapter 6


I. Income and Property

a. The income and the property of the Society shall be used solely for the purpose of furtherance of the aims and objectives of the Society.

b. No portion of the income or property aforesaid shall be paid or transferred or directly or indirectly by way of dividend, bonus or otherwise by way profit to persons who are or have been member of the Society or to any person claiming through anyone or more members.

c. No remuneration or other benefit in money or moneys worth shall be given by the society to any of its members except payment of expenses incurred in connection with the work of the Society.

d. Voluntary grant and contributions may be raised either in cash or in kind from time to time.

e. Money may be borrowed or released for the purpose and objectives of the Society.

f. The Executive Board shall have the powers to draw, accept discount, endorse, negotiate, sell, execute and issue bills of exchange, debentures and other negotiable and transferable instruments and securities.

g. To pay for property acquired by the society and to remunerate any person firm or body rendering service to the Society.

h. To adopt such means of making known objectives and purposes of the society as may seem expedient; in particular granting prizes, scholarships, donations and awards out of the fund of the Society.

Chapter 7

I. Legal Matters

a. Any document or proceeding of the Society requiring authentication may be so attested by any officer of the Society.

b. All documents relating to the properties of the Society shall be executed by the President or the Secretary for and behalf of the Society.

c. All legal actions by and against the Society in any court or office shall be instituted or defended in the name of the society by the President with his seal and signature or any other member member of the working committee duly authorized by a resolution passed by the Working Committee.


Chapter 8

I. Elections

Election for the executive members of Governing Body shall be held after every three years at the annual General Body meeting.

The members of Governing Body and the Office bearers shall be elected from among the members of General Body.

A team headed by the Chief Electoral Officer for conducting elections will be appointed by the Governing Body, prior to the election.
The date of Elections shall be announced by the Chief Electoral Officer one month in advance.

Elections shall be conducted through secret non- transferable ballot system.


The results of the election shall be announced immediately by the Chief Electoral Officer.

II. Popular Control

A motion of no-confidence against any single member or against the executive Body may be passed in the following manner: -

A motion of no- Confidence against any member of the Governing Body or the Governing Body may be proposed in a General Body meeting or a written and signed demand is presented to the President.

The signatures of a minimum of one fifth of the total members will be required to move the motion.

The Governing Body will be obliged to call a special meeting to vote in favour or against the vote of no Confidence within 30 days.

A minimum of one third of the total members voting in favour of the motion will be required to pass the no-Confidence motion.

An Ad-hoc Body of three members will be appointed by the General Body members to organize the elections within 30 days.

The Ad-hoc Committee shall hand over the functions of the Society to the new Governing Body within 45 days.

Chapter 9

I. Amendment of the constitution

No amendment shall be carried out into effect unless the same is born on the agenda circulated beforehand through prior notice of 15 days.
No alteration to the rules and regulations of the Society shall be except by a resolution of annual General Body meeting attended by two thirds of the total members and voted by a minimum of 50% of the members attending the said meeting.

Chapter 10

I. Dissolution
The Society may be dissolved through a Special General Body meeting convened for the purpose.

The Society shall not be dissolved unless two thirds of the total members express a wish for such dissolution by their votes delivered in person. On dissolution of the Society

Chapter 11

I. Certificate

Certified that this is the true and correct copy of the rules and regulations of Ladakh Young Buddhist Association.

Certified that there is no other organization or registered society with the above name in the same area.

All legal natters shall be guided by and governed by the Societies Registration Act of the state of Jammu and Kashmir.




Signature of the Attesting Officer



Certified, that this is the true and correct copy of the by-laws.






President Secretary Treasurer








ARTICLE OF ASSOCIATION
ARTICLE OF ASSOCIATION
The name of the Cooperative Society shall be 25 Friends Multipurpose Cooperative Ltd.
The registered address of the Society shall be 25 Friends Multipurpose Cooperative Ltd. Post Office Leh District and Tehsil Leh Ladakh, J & K State.
The Area of operation of the Society shall be Ladakh Region.

The objectives of the Society shall be:-

To ensure conservation of medicinal plants of Ladakh.
To cultivate rare medicinal plants of Ladakh for commercial use.
To educate people regarding conservation of Juniper plant found in some isolated area of
Ladakh and also promote its plantation for commercial use.
To carry out business related to medicinal plants with value addition.
To do any other business for attainment of the above objectives.
For the preservation and promotion of art and petro glyph.
5. FUNDS
The funds of the Society may be raised by:-
Issue of shares.
Entrance Fees
Receiving deposits from members, Non members but residing in the area of operation.
Donation, subsidies and grants etc. from Govt. or any other funding agency.
The authorized shares capital of the Society shall not exceed Rs. 20.00 lacs and the face value of
one share shall be Rs. 500/- to be paid with the share application along with admission fee of
Rs.50/-

MEMBERSHIP
The following can become member of the Cooperative:-
He or she is a permanent resident of the J & K state residing within the area operation of the society.
Any person interested in conservation of medicinal plants.
He is not bankrupt or is legally disable and unsound mind.
He is not criminally convicted for moral turpitude. Any member of this Cooperative shall cease to be member of the Cooperative in case of withdrawal of membership and termination by the Managing Committee as per the provision of section 18-29 of J & K Self Reliant Cooperative Societies Act.
Every member of the Society shall purchase at least one share. No member shall be allowed to held more then 1/50 of the authorized share capital as individual share.
The members on admission shall have to pay full value of each share purchased by him or her along with admission fee of Rs.50/-
7. MEMBERS RIGHTS AND LIABILITIES.
The members of this Cooperative Society shall have the following rights and liabilities.