FW: Meeting minutes for May PPO meeting

[Denise Enea]

 

 

From: Zoom <no-r...@zoom.us>
Sent: Tuesday, May 12, 2026 8:02 PM
To: Denise Enea <DE...@woodsidefire.gov>
Subject: Meeting assets for Denise Enea's Personal Meeting Room are ready!

 

Meeting assets for Denise Enea's Personal Meeting Room are ready! View meeting recap   Meeting summary Quick recap The board meeting focused on reviewing financial reports for March and April, which showed steady membership numbers around 23 residents. The group approved both financial reports and discussed replacing the signboard at the Y, with Jeff authorized to pay up to $1,800 for the complete replacement including labor and materials. The board also addressed neighborhood directory updates, deciding to gather information from new residents for a potential new edition while acknowledging some resistance to sharing personal information. Additional topics included planning for an upcoming neighborhood picnic and discussing the possibility of bringing on intern volunteers to help with meeting minutes and administrative tasks. The conversation ended early due to lack of quorum as several members had left. Next steps Adam Route new street signs (including Donahoe and any others on Jeff's updated list) once received from Jeff. Chris Check with neighbors on Hermosa about hosting the annual neighborhood barbecue/picnic and report back to the group with possible dates/availability. David Prepare an outline/job description for potential neighborhood intern(s), including duties and benefits, and report back to the group with more information. Denise Go back through past newsletters to compile a list of new residents since the last address book printing and provide this list to Nell (or David) for possible new address book update. Include a request for updated resident contact information in the next winter newsletter and on the back of the SOD spray flyer; remind Bob when the SOD spray flyer is being prepared. Jeff Coordinate with Julio to replace the signboard at South Palomar at the Y, confirming the scope and finalizing the price (up to $1,800), and oversee completion of the work. Add the new resident "Donahoe" (36 Loma) to the list of names for new street signs and provide the updated list to Adam for routing. Collaboration Board members (as assigned): After signs are routed, coordinate painting/staining of the signs and letters (specific assignee(s) to be determined after routing is complete). Denise and David: Schedule and conduct measurement of neighborhood roads as previously discussed. Summary Internet and Travel Updates Discussion The meeting began with informal conversation between Denise and AGI about internet services, with Denise sharing her positive experience with Starlink. The participants discussed technical issues with internet connectivity in their area and compared different providers. The conversation then shifted to travel updates, with AGI sharing details about a recent business trip to Korea to evaluate battery and energy storage systems. The conversation ended with participants joining a call and discussing logistics, including the lack of an agenda and the decision to proceed informally using previous meeting minutes as a reference. Financial and Membership Review Meeting The team reviewed financial reports for March and April, with Bob noting steady numbers around 23. They discussed membership data, with AGI confirming approximately 11-12 new members signed up in March, though there was some confusion about the exact numbers due to partial payments. The group also briefly discussed hosting responsibilities and a new banner that Jeff had put up, though no specific decisions were made about future meetings or hosting arrangements. Newsletter Distribution and Financial Updates The meeting focused on newsletter distribution and financial approvals. The team discussed remaining routes to complete, with Chris assigned to deliver from the US mailbox to Scenic, and Jeff reporting that about 50 newsletters remained to be distributed. The group then approved both March and April financial reports and expenses, noting steady membership around 23 people and significant outflows for mailboxes and signboards. The conversation ended with a discussion about missing board meeting minutes from the previous April 12th meeting, which had not been sent to all members due to lack of quorum. Sign Board Replacement Discussion The board approved the March meeting minutes after a motion by AGI and seconded by Chris. The main discussion centered on replacing the signboard at the bottom of South Palomar at the Y, with Jeff coordinating the work with Julio for up to $1,800. The group also discussed removing and potentially replacing neighborhood name signs, with Jeff having already taken down most of them and identifying one remaining sign that needs removal. New Resident at 36 Loma The group discussed a new resident moving into a property at 36 Loma Road, with the sale closing for less than the listed price of $6 million. They confirmed that a misspelled sign on Loma Road had already been taken down and would be redone as part of Jeff's responsibilities. The team agreed to add the new resident's information to Adam's list, though they noted that painting the signs would need to be handled by board members rather than Adam. Routing Tasks and Event Planning The team discussed routing tasks and agreed to postpone further discussion until the routing is complete. Chris reported that he and Calder are actively distributing routes while in the car, using Pokemon cards as an incentive. The group also discussed planning a barbecue/picnic, with Chris agreeing to check with neighbors on Hermosa about hosting the event there, and the team noted that a previous event at this location had no issues. Neighborhood Directory Discussion The group discussed creating a new neighborhood directory, with Bob proposing to update the current one that is 3-4 years old. Jeff expressed skepticism about the need for a new directory, citing resistance from residents to sharing personal information and questioning the effort required. The group agreed to discuss the project with Nell, who could handle formatting and printing, and decided to include new resident information in the upcoming winter newsletter rather than creating a separate directory. Resident Address Book Update Plan The group discussed updating the address book for residents, with Denise offering to review past newsletters to identify new residents and create an updated list. They agreed to include a request for contact information in the winter newsletter and on a separate flyer, framing it as a safety and security initiative rather than just a general contact directory. The team also confirmed plans to proceed with the SOD spray event, with Trish potentially handling it again as she did last year. Flyer Printing and Intern Planning The group discussed printing flyers and agreed on a 5-year plan for reprints. They explored the possibility of getting high school interns to take meeting notes and assist with newsletters and flyers, with David offering to follow up with more information about potential candidates. The conversation ended early due to lack of quorum, with plans for future road measurements and community improvement projects still pending. View in Zoom AI can make mistakes. Review for accuracy. Please rate the accuracy of this summary.   Thank you for choosing Zoom, The Zoom Team     Zoom.com 55 Almaden Blvd San Jose, CA 95113 +1.888.799.9666 © 2026 Zoom Communications, Inc.