Re: notifying paid PodCampers

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Jack Nork

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May 9, 2012, 8:56:01 AM5/9/12
to Jim Akin, Joe Cascio, Jr., Tim Tracey, podc...@googlegroups.com
Thanks Jim! I thought so :-)
Getting some good responses to the survey, September and October are the top vote getters. I want to try to schedule a date where the carriage house is also available.
We are getting some good comments about the price too. One person mentioned that for $30, PCWM included free parking and lunch, but at PCCT, in addition to the $30 registration, people have to pay for parking and lunch as well so that the total cost of attending is closer to $50. I'd be interested in getting everyone's opinion on this. I personally don't have a problem dropping the registration cost to $20 to compensate for the parking and lunch fees for people, we would have to figure out how to refund part of the person's fees (could be as easy as giving them $10 when they show up).
Thoughts?
Jack

On Wed, May 9, 2012 at 8:46 AM, Jim Akin <jim...@gmail.com> wrote:
Yes. A notification went out through Eventbrite to all registered PodCampers.



Joe Cascio, Jr.

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May 9, 2012, 9:16:01 AM5/9/12
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Since we are going to move the date out quite a bit, I suggest we change the price structure.

For the original PodCampCT, we charged $25 and did not include parking or lunch. I think that price would work fine for pcct2012. And I think an Early-Bird price of $20 would still cover costs and incentivize people to sign up early rather than waiting until the last minute. 

For those who've already signed up for $30, we could simply refund the difference. 

I thought about a "parking included" ticket for $35 with an early bird of $30, but I'm not sure how we could work that with the garage. It might be a nice sweetener for people like me who would like knowing the parking situation was all taken care of.

With all of The Grove's connections to food services, we could consider offering lunch, but that's a major logistical step up I'm not sure you want to take. Personally, I liked getting out of the venue in 2010 and having my choice of freshly prepared hot meal rather than a pre-made "happy meal" kind of thing. The Grove's connections could get discounts for PodCampCT attendees which would be great.

Giulia Gouge

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May 9, 2012, 9:19:23 AM5/9/12
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i can start mapping out food...already in talks

On May 9, 2012 9:16 AM, "Joe Cascio, Jr." <joec...@gmail.com> wrote:

Joe Cascio, Jr.

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May 9, 2012, 9:20:44 AM5/9/12
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With the goal of having it at the Grove, or offering the discounts?

Joe

Giulia Gouge

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May 9, 2012, 9:23:03 AM5/9/12
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food

Jack Nork

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May 9, 2012, 9:27:10 AM5/9/12
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Jim, I think you and Joe are onto something.
I like the earlybird discount for people who think we are charging too much, they now have an out.
I'm sure we could talk to the parking garage manager and work out a payment so that all you need to do is stamp your ticket and Podcamp could square up with them at the end of the day.
As far as food goes, I can see advantages to both going out or staying in. Since going out means less clean up, planning and up-front costs, I am still leaning on having attendees go out for lunch.
Since we have more time, maybe someone could go around and get a discount program going for PodCamp in the restaurants within walking distance.
Jack

---------- Forwarded message ----------
From: Jim Akin <jim...@gmail.com>
Date: Wed, May 9, 2012 at 9:09 AM
Subject: Re: notifying paid PodCampers
To: Jack Nork <ja...@nork.com>


Alternative: If we think The Grove could accommodate (maybe we can make sure that back-area barn thing is available on the reschedule date?), we could keep the rate the same and look into bringing in lunch (pizza and salad?). I know New Haven is great for restaurants, but it seems to me that keeping everyone together during lunch could increase  group cohesion.

I have never used the designated parking lot, but I assume it has human attendants since someone is honoring The Grove's all-day-for $5 pricing arrangement. So maybe we could arrange ahead of time with lot management to have them accept PodCamp tickets (with a stamp from The Grove) as full payment, with the understanding that we'll reimburse (or prepay a flat amount based on PodCamp registration numbers)?

I kind of think making the fee all-inclusive (of parking and food -- but not the after-party) makes sense.
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Jim Akin
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Jack Nork

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May 9, 2012, 9:28:40 AM5/9/12
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thanks G! Our messages overlapped. That would be SOOOO cool if you could work on the food stuff!!!! :)

KellyAnn Carpentier

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May 9, 2012, 9:43:27 AM5/9/12
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I like the idea of parking included, because that was a large part of the discussion my brother and I had.

While lunch included is a great idea as well, I like the idea of going to different places and getting a small discount.

On May 9, 2012 9:16 AM, "Joe Cascio, Jr." <joec...@gmail.com> wrote:
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