PNB Personnel Committee report

[Bill Crosier]

Attached is the (formatted) report from the PNB Personnel committee for the in-person PNB meeting this weekend.  The text of the report is also reproduced below.

Committee members -- If there are any corrections/additions needed, please let me know before the meeting and I'll try to make appropriate corrections when we get to committee reports.

Bill

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Report of the PNB Personnel Committee

to the Pacifica National Board

July 12, 2010

For the last three months, the Personnel Committee has been continuing work on the Pacifica management job performance reviews, to ensure they would be completed before the end of the respective 6 month probationary periods of the Executive Director (ED) and Chief Financial Officer (CFO).  The PNB is required by the ED and CFO contracts to provide them with written performance evaluations during this period.  This spring, the PNB extended the CFO probationary period to the end of July to reflect the later start date of full time work as CFO.

The committee conducted an anonymous survey to gather information for review of the ED in April.  In May, the committee compiled the results, prepared a summary report, met with the ED in executive session to go over the survey results and report, and then met with the rest of the PNB in executive session to go over the same material, all before the May 31 end of the ED's probationary period.

Since then, the committee has concentrated on getting ready for a similar survey and review of the  CFO.  The committee compiled a list of lessons learned from the ED survey and these are being incorporated into the CFO survey process.   The CFO survey is being conducted this week and committee members will compile the results and write a report next week based on the survey results.  Plans are to then review the report with the committee and ED, then send it to the CFO and the rest of the PNB to review, and then to have an executive session with the PNB, ED, and CFO together near the end of July to go over the survey results and report.

The ED and CFO surveys were based on responsibilities outlined in the ED and CFO job descriptions.  Both surveys have multiple choice questions but also provide for comments from survey respondents so they may provide any feedback they wish on specifics.  The surveys ask for responses on general categories of the ED's and CFO's responsibilities.  In addition, questions are asked on areas where the ED or CFO is doing best, where each needs the greatest improvement, and whether each should be retained after the probationary period.

The Personnel Committee works to collect this information of individuals' opinions regarding ED and CFO job performance, and to summarize it for the benefit of the ED, CFO, and PNB.  The online survey tool compiles numerical summary data separately for each question and both for all respondees and for each subgroup (PNB, National Office staff, GMs, etc.) but of course any decisions are made by the PNB.

Starting next month, the Personnel Committee has tentatively decided to begin work on revising the CFO job description.  The intention is not to change the job responsibilities, but primarily to better organize them and eliminate redundancies.  Committee members noted, during preparation of the CFO survey, that it was more difficult (than for the ED) to develop a survey based on the  job description to help evaluate the CFO performance, and having a better organized list of CFO responsibilities may help the ED, CFO, Personnel Committee, and PNB as a whole in the future.  Input from the ED, CFO, and PNB will be solicited in this process, and any revision that results will need to be approved by the PNB.

The ED evaluation surveys were sent to all Pacifica National Office staff, to all GMs/iGMs and the PRA director, to all members of the PNB, and to other LSB members who are also members of PNB national committees.

The CFO evaluation survey is being sent to all Pacifica National Office staff, to all GMs/iGMs and the PRA director, to all members of the PNB, and to other LSB members who are also members of the PNB Audit and Finance committees, and to business managers and database/member list managers at each station, all of whom work with the CFO.

The committee is working to ensure that the job performance surveys will provide not only a basis for evaluations of the ED and CFO and the needed information for the PNB, but also provide the ED and CFO with feedback that is useful to them in their jobs.

Finally, the Personnel Committee established a public Google group to enhance transparency and make it easier for current and future committee and PNB members to access non-private documents and e-mails.  The ED and CFO survey questions (but not responses or summaries), job descriptions, and other relevant files are available there, at:  http://groups.google.com/group/pnb-personnel
Non-committee members (including non-PNB members) may join the group if they wish to e-mail suggestions to the committee.

Prepared by Bill Crosier
co-chair, PNB Personnel Committee

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Bill Crosier
kp...@crosierbiomed.com      713-641-4941
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[Christine Neira]

Hi Bill,

 

Thank you for the PNB Personnel Committee Report. 

 

If there are any changes to this document, please finalize TODAY by 2PM PST/5PM EST -- this is the deadline for any reports to be included in the Board packet.

 

Thank you!

Chris

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Christine Neira
Administrative Assistant
Pacifica Foundation
1925 Martin Luther King, Jr. Way
Berkeley, CA 94704
Phone: (510) 849-2590 x207
Fax: (510) 849-2617
Email:  chri...@pacifica.org

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