Personnel comm. report for PNB; Oct. meeting date?

[Bill Crosier]

Below is the report I wrote for the Personnel committee, for next week's PNB meeting.  I was sort of waiting until after the PNB dealt with the CFO evaluation, but we didn't do that last night.

I hope this looks OK to all of you -- please let me know if I should make any changes/additions.

Also, I only got one response from my earlier e-mail regarding the Oct. meeting date for the committee.  Monday, Oct. 18 is good for both Nia and me, but I'd like to hear from the rest of you, too.

thanks-

Bill

Report of the PNB Personnel Committee

to the Pacifica National Board

September 22, 2010

In July, the Personnel Committee completed the job performance evaluation survey for the Pacifica Chief Financial Officer (CFO), so the information from the survey would be available to the PNB before the end of the CFO's 6 month probationary period.  This spring, the PNB extended the CFO probationary period to the end of July to reflect the later start date of full time work as CFO.

The committee conducted an anonymous survey to gather information for review of the CFO.  The committee compiled the results, prepared a summary report, met first with the ED and then with the CFO (both in executive session) to go over the survey results and report, and scheduled a meeting with the rest of the PNB in executive session to go over the same material, all before the May 31 end of the ED's probationary period.  However, due to other agenda priorities, the PNB did not get to have this executive session for the CFO review before the end of July.

As for the ED survey, the CFO survey was based on responsibilities outlined in the  CFO job descriptions.  Both surveys had multiple choice questions but also provided for comments from survey respondents so they could provide any feedback on specifics.  The CFO survey asked for responses on general categories of the  CFO's responsibilities.  In addition, questions were asked on areas where the CFO was doing best, where she needs the greatest improvement, and whether she should be retained after the probationary period.

The Personnel Committee works to collect this information of individuals' opinions regarding ED and CFO job performance, and to summarize it for the benefit of the ED, CFO, and PNB.  The online survey tool compiles numerical summary data separately for each question and both for all respondees and for each subgroup (PNB, National Office staff, GMs, etc.) but of course any decisions are made by the PNB.

Starting next month, the Personnel Committee has tentatively decided to begin work on revising the CFO job description.  The intention is not to change the job responsibilities, but primarily to better organize them and eliminate redundancies.  Committee members noted, during preparation of the CFO survey, that it was more difficult (than for the ED) to develop a survey based on the  job description to help evaluate the CFO performance, and having a better organized list of CFO responsibilities may help the ED, CFO, Personnel Committee, and PNB as a whole in the future.  Input from the ED, CFO, and PNB will be solicited in this process, and any revision that results will need to be approved by the PNB.

The CFO evaluation survey was sent to all Pacifica National Office staff, to all GMs/iGMs and the PRA director, to all members of the PNB, and to other LSB members who are also members of the PNB Audit or Finance committees, and to business managers and database/member list managers at each station, all of whom work with the CFO.

The committee has worked to ensure that the job performance surveys provide not only a basis for evaluations of the ED and CFO and the needed information for the PNB, but also provide the ED and CFO with feedback that is useful to them in their jobs.

As noted previously, the Personnel Committee established a public Google group to enhance transparency and make it easier for current and future committee and PNB members to access non-private documents and e-mails.  The ED and CFO survey questions (but not responses or summaries), job descriptions, and other relevant files are available there, at:  http://groups.google.com/group/pnb-personnel

Non-committee members (including non-PNB members) may join the group if they wish to e-mail suggestions to the committee.

Prepared by Bill Crosier
co-chair, PNB Personnel Committee

-- 

Bill Crosier
kp...@crosierbiomed.com      713-641-4941
Support KPFT - Radio for Peace - 90.1 FM Houston   http://kpft.org
Progressive Action Alliance     http://progressiveactionalliance.org

[Bill Crosier]

I haven't heard from three of you yet about the Oct. meeting date for
the Personnel Committee, but the others (Ricco, Nia, and I) said that
Monday, Oct. 18 was OK.

So please put Oct. 18 on your calendars and we'll plan on meeting
then. Also please send me anything you have for the agenda that was
not already on the draft agenda for the Sep. meeting that did not
happen:

DRAFT Agenda - PNB Personnel Committee
Monday, October 18, 2010

1. Call to order and roll call (1 min.)

2. Approval of agenda (5 min.)

3. Approval of minutes from July 9 and August 2 2010 meetings (5
min.)

4. Update on organization chart(s) (10 min.)

5. Work group reports and discussion:
5a. GM hiring process (20 min.)
5b. Cleanup/re-writing of CFO job description (30 min.)

6. Develop timeline for annual reviews of ED (later this year) and
CFO (early next year). (10 minutes)

7. New Business (10 min.)

8. Review Action Items (5 min.)

9. Adjourn meeting (approx. 9:30 PM EST or earlier)

Bill

[En...@aol.com]

Bill,

It is my recollection that the next item on our agenda was the organizational flow chart. 

efia

--
You received this message because you are subscribed to the Google Groups "PNB Personnel" group.
To post to this group, send email to pnb-pe...@googlegroups.com.
To unsubscribe from this group, send email to pnb-personne...@googlegroups.com.
For more options, visit this group at http://groups.google.com/group/pnb-personnel?hl=en.

[Bill Crosier]

At 7:55 PM -0400 9/29/10, En...@aol.com wrote:
>Bill,
>It is my recollection that the next item on our agenda was the organizational flow chart.
>efia

Yes, thanks, Efia, I forgot about that. I'll add it to the draft agenda.

Bill

[En...@aol.com]

Thx.  Did I overlook the CFO evaluation narrative.  Pls resend.

thx

efia