Looking to become more productive!!!!

[Fai]

Hi,

What are your best personal productivity or time management tips?

I am not looking for anything magical. Simply the techniques you've
adopted to squeeze more productivity into everyday business or
personal tasks as well as the time management techniques you've
adopted which have proven successful.

I am hoping we all have something to share. That one secret ingredient
of your day that gives you the edge.

I will start here with my favorite and regularly followed activities
-

1. A To-Do List on my pad with the date. This helps me track what I
need to do. As I complete something, I strike it off which indicates
SUCCESS.. One strike motivates the next and at the end of the day, I
come out feeling productive. The tasks which are left over, I simply
carry over to the next day To-Dos.

2. I also like the sticky's not too many; tasks which are important
and urgent; the ones that have just come up. Tearing them up upon
completion suuureee feels good.

Come on share yours ..

Thanks,

Faisal

[Raghav Gupta]

A ) Also looking at tomorrow's calendar before leaving for the day -

1) See what meetings have chances of spill over and plan for tightly conducting the same, arrange the info you want to share and what possible new problems can be thrown...

2) See if some of these meetings can be delegated. This will "create" time for some more important tasks which only you can do.

 

B ) Disappear: Some tasks need uniterrupted concentration. Find a meetign room on a different floor or diff block and finish off the task. Switching off the messengers also helps at times.

C ) Find ways of leveraging your team's capabilities and arriving at best solutions. Some good creative thinking practices or brainstorming exercises often produce some good solutions.
 

Cheers,

Raghav.

[Yogesh Patil]

I depend on Microsoft Outlook to a great extent to efficiently manage my time.
 

I manage most of my work using Outlook features such as calendar, emails, and tasks.

 

Calendar Feature:
 

1> I usually create calendar activities for my regular tasks. I usually set up advance calendar for a month or quarter. Few of my tasks (and offcourse everybody's tasks) are quite repetitive. e.g. 'Sending monthly billing inputs, 'Sending weekly status updates', 'collecting weekly resource effort', 'generating monthly management review reports' etc. I set up these recurring activities using my calendar for a particular day (every friday of the week or 27th of every month etc.) and I get the reminders 1 day, or 1 hour in advance. Accordingly I complete tose routine tasks.

 

Email Feature:

 

2> I usually write emails with detail action items to the individual resources. I always set up the 'follow up' flag with the respective date when the particular activity is required to be completed. Every 2-3 days I scan through my emails with the 'Follow up' flag and check the status with the respective individuals.

 

Task Feature:

3> Set up the clandar tasks for my sub-ordinates for the activities the individuals need to complete and follow up on the same.
 

 

Regads, Yogesh

- Charles Darwin

[Fai]

Thanks for sharing Raghav and Yogesh. I use the calendar feature as
well, where I check my calendar for tomorrow, in the evening before ..
however I need to be more disciplined in that area.

These are good inputs.

Fai!

On Sep 13, 4:04 am, "Yogesh Patil" <pat...@gmail.com> wrote:
> I depend on Microsoft Outlook to a great extent to efficiently manage my
> time.
>
> I manage most of my work using Outlook features such as calendar, emails,
> and tasks.
>

> *Calendar Feature:*

>
> 1> I usually create calendar activities for my regular tasks. I usually set
> up advance calendar for a month or quarter. Few of my tasks (and offcourse
> everybody's tasks) are quite repetitive. e.g. 'Sending monthly billing
> inputs, 'Sending weekly status updates', 'collecting weekly resource
> effort', 'generating monthly management review reports' etc. I set up these
> recurring activities using my calendar for a particular day (every friday of
> the week or 27th of every month etc.) and I get the reminders 1 day, or 1
> hour in advance. Accordingly I complete tose routine tasks.
>

> *Email Feature:*

>
> 2> I usually write emails with detail action items to the individual
> resources. I always set up the 'follow up' flag with the respective date
> when the particular activity is required to be completed. Every 2-3 days I
> scan through my emails with the 'Follow up' flag and check the status with
> the respective individuals.
>

> *Task Feature:*

> 3> Set up the clandar tasks for my sub-ordinates for the activities the
> individuals need to complete and follow up on the same.
>
> Regads, Yogesh
>

> --
> "It is not the strongest of the species that survive, nor the most
> intelligent, but the most adaptive to change."
>
> - Charles Darwin- Hide quoted text -
>
> - Show quoted text -