Final Exam Repository Uoft

[Michele Firmasyah]

1Organization of the School of Graduate Studies

2 Categories of Students

3 Application for Admission to a Degree Program

4 Admission Regulations and Procedures

5 Structure of Academic Programs

6 Registration and Enrolment

7 Good Academic Standing and Satisfactory Academic Progress, Time Limits, Supervision, and Candidacy

8 Thesis and Graduate Student Supervision

9 Graduation

10 Academic Appeals Policy

11 Policies and Guidelines

Exemptions: The Graduate Education Council of the School of Graduate Studies has the power to waive the application of a regulation in individual cases. Such exemptions are granted only in exceptional circumstances and require the favourable recommendation of the graduate unit and of the School of Graduate Studies.

The School of Graduate Studies (SGS) is responsible for the oversight of all graduate programs in the University of Toronto and for developing and implementing appropriate regulations and operating procedures for admissions, programs of study, and completion of degree requirements.

According to its constitution, the School of Graduate Studies has a council and is organized into four divisions. Each of the departments, centres, institutes, schools, and Faculties (referred to generally as "graduate units") belongs to one of the divisions.

The Graduate Education Council is primarily responsible for determining policies and regulations affecting the administration and operation of graduate studies, and for advising Governing Council on initiatives in graduate studies. The Graduate Education Council is concerned with the quality of graduate education across the University.

Each graduate student is enrolled in one of the units that offer graduate study. The graduate unit is responsible for ensuring that each student is admitted and enrolled in an appropriate program of studies and is responsible for thesis/research supervision in conformity with the policies and procedures of the School of Graduate Studies.

Collaborative specializations (CSs) emerge from cooperation between two or more graduate units and their graduate programs. The student has a broader base from which to explore a novel interdisciplinary area or some special development in a particular discipline.

Combined degree programs (CDPs) allow a student to study in two approved degree programs at the same time and to complete the requirements of both, providing a distinctive academic benefit to the student either through academic enrichment or academic acceleration. CDPs build on a strong academic rationale or synergy between the programs in the combination.

CDPs may embody the following combinations: undergraduate/graduate, second-entry undergraduate/graduate, or graduate/graduate. A CDP is an entity; the student is registered in a CDP as well as in the two participating degree programs. On successful completion of the CDP, the student receives two degrees.

Graduate diplomas may be offered at the master's, post-master's, and doctoral levels. They consist of approved graduate courses or other graduate academic activities appropriate to the diploma level. The University of Toronto offers graduate diploma programs in conjunction with a master's or doctoral degree and also graduate diplomas as a standalone program with direct admission.

The University of Toronto and the Toronto School of Theology, in accord with the Memorandum of Agreement between the two institutions, offer specific and approved conjoint programs, some of which are graduate degree programs. Students in a conjoint program are students at the University of Toronto; however, they are not registered at the School of Graduate Studies.

A graduate joint degree program is a program of study offered by two or more universities, or equivalent institutions, in which successful completion of the requirements is confirmed by a single degree document.

At the University of Toronto, faculty do not automatically have supervisory privileges in graduate units. Authority to teach or supervise graduate students is a separate layer of responsibility with specific criteria. Responsibility for directing all elements of graduate teaching and supervision rests with members of the graduate faculty.

Graduate faculty membership (GFM) is initiated by the graduate chair/director of the graduate unit. With the approval of the School of Graduate Studies, the graduate chair confirms graduate membership to the faculty member. There are five types of GFM: Full, Associate, Associate (Restricted), Full Emeritus, and Associate Emeritus. Details around GFMs can be found on the School of Graduate Studies website.

* Faculty holding an Associate GFM (Restricted) may perform any of these roles, if specified.

** The one exception is that faculty with an Associate GFM (Restricted) should not normally perform this role. It is best practice for the supervisor of a master's thesis to hold either an Associate or Full GFM.

Please note: A faculty member holding an Associate GFM Emeritus may perform any of the roles that someone with an Associate GFM may, with the proviso that they may only take on the sole or major supervision of a master's thesis for students in the graduate unit with the approval of the graduate chair/director.

Please note: A faculty member holding a Full GFM Emeritus may perform any of the roles that someone with a Full GFM may above, with the proviso that they may only take on the sole or major supervision of a master's, professional doctoral, or PhD thesis for students in the graduate unit with the approval of the graduate chair/director.

A student who has completed all requirements for the doctoral degree exclusive of thesis research is deemed to have achieved candidacy and will be designated as a "doctoral candidate" in the School of Graduate Studies.

Admission conditions enable a graduate unit to offer admission, and in some cases even allow registration, conditional upon satisfying some outstanding admission requirement(s) such as conferral of admitting degree. When credentials are from a university where the program of study cannot readily be appraised by the graduate unit, the applicant may be required to register conditionally (i.e., conditional upon demonstrating satisfaction of one or more admission requirements) for a period not to exceed one academic session (four months). Applicants must hold a recognized degree with appropriate standing.

Two categories of special students are described below. Special students are not registered in a program of study which may lead to a degree or diploma. All special students must be enrolled in at least one graduate course; some may be enrolled in both undergraduate and graduate courses. Special students must submit an application for admission for each academic year of study.

Students who are changing disciplines or require preparatory work may be admitted as full-time special students and enrol in a full-time program of study not leading to a degree or diploma. Full-time special students are enrolled in more than 1.0 full course equivalent (FCE) per session.

Students wishing to take 0.5 or 1.0 full course equivalent (FCE) may be admitted as part-time special students. Part-time special students may take a maximum of 0.5 or 1.0 full course equivalent (FCE) in any session as approved by the graduate unit. Coursework does not count for degree/diploma credit.

Visiting students are registered under special arrangements in the School of Graduate Studies and are not admitted to a degree. For more information, visit the web pages on Visiting and Exchange Opportunities and International Visiting Graduate Students.

Students registered at Canadian universities can apply through the Ontario Visiting Student (OVGS) program, the Canadian University Graduate Transfer Agreement (CUGTA), or the Canadian Association for Graduate Students (CAGS) research mobility agreement. For further information on all three programs, students should consult their home university.

Students registered at international universities can apply to conduct research as a visiting student through the International Visiting Graduate Student (IVGS) program. Students must secure a U of T supervisor. They must also obtain approval from their home institution.

For all categories of visiting student, students must be registered in a graduate degree program at a recognized institution. Students in diploma or certificate programs, undergraduate students, and students on leave from their degree programs are not eligible.

The graduate unit determines the deadline date for applicants to submit their applications, supporting documentation, and at least two letters of reference to be assured that they will be considered for a place in the program of their choice and for financial support.

International applicants are encouraged to initiate their application early in the cycle to ensure timely submission, particularly where special documentation (and/or translation) and proof of English-language proficiency are required.

Applicants who are offered acceptance pending receipt of final transcripts must submit one official copy of their final transcripts for all post-secondary study to the graduate unit before final acceptance can be approved. If final transcripts do not indicate that the expected degree has been conferred, official documentation indicating the anticipated date of degree conferral must be submitted before registration.

Normally, students accepted to the School of Graduate Studies must commence their program of study on the date specified in their letter of acceptance. If circumstances prevent a student from starting study on the specified date, the graduate unit may approve to defer admission for a period not to exceed 12 months from the original commencement date. In such a case, official transcripts will be required to document any new study completed in the interim. If the period exceeds 12 months from the original date of expected commencement, the admission will be withdrawn and a new application must be submitted.

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