Still No Good Option For Backup OST Mailboxes As Office 365
Gaspard Xenos
Hi, I have downloaded a trial of Veeam Office 365 backup after hearing how good it was in several places as we currently use another product but it's not the best in terms of features. Initial setup was simple enough but when it came to running the backup job, the performance was dreadfully slow. Averaging between 500-800kbps, it will take months to backup at this rate! Bandwidth is not an issue, we have a leased line and easily get 200meg down.
Surely something must be wrong? I have read about auxiliary accounts but that option is greyed out for me...? I have the latest version, downloaded only last week. A bit disappointing since the rest of it seems to be pretty sweet.
Seeing that rate it will definitely be throttling on the MS side playing a part. You need to be able to set up the Aux accounts to use for backups which help improve on speed. You may need to work with the person that is the O365 Admin to do this or have the account you are working with changed to Admin in the system as it sounds like it might not be.
You can also check this page about the Aux accounts as it has links to other pages including how to use PowerShell to add the accounts - Office 365 Backup: Auxiliary accounts, cloud to cloud (veeam.com)
I'm experiencing similar problems with M365 backups, where the speed is around 14-16MB/s when only backing up mailboxes. The bottleneck seems to be the source according to the job analysis. Is it normal to have this throughput when backing up mailboxes from M365? Can disabling EWS and Powershell throttling improve the speed in this situation? What speeds are others achieving in this regard?
However, if I then delete the User account, it seems like it takes the Shared mailbox with it and removes that too. What is the best way to have the shared mailbox stay around forever, but free up the license from the User to assign to someone else and eventually get rid of the user account completely if I can.
After you convert the account to a shared mailbox, you can remove the license from the user account. It just needs the user account to exist as an anchor. You do NOT need to license that account though and the Shared Mailbox will still function the same.
Is there a way to designate O365 accounts as Disable other than just removing the licenses? Can we have them not show up in the Active Users or do they have to be Active Users forever as long as we want the shared mailbox to hang around?
To me it entirely depends if we need their previous mail versus just needing future email. If historical email is needed I take the convert to shared mailbox route. If only future email is needed, delete the account & assign the alias to whoever needs that email going forward.
If you had Microsoft 365 backup solution before deleting the user, restoring the deleted folders or emails would never be a problem. I recommend that you consider this third-party data protection software.
Probably you are able to write a script (powershell?) to do all these tasks, which will take e.g. configuration file or parameter - username to delete (the same can be new shared mailbox name, the email can be taken from user);
Deleting a user is not an available option for every business domain, especially some regulated business domains. For reasons of transparency, accountability and revision safety, a user id may need to persist for decades after leaving company. In such cases, the user id does not get deleted but deactivated instead. For the same reasons, a takeover of email address may be more difficult to manage and hence might be undesirable and inefficient.
You are correct you can use the in-built legal hold and data retention settings in Office 365 to cover most of your recovery needs, however this might not tick all the boxes for your company's backup policies as it is still contained within the same system. There are some good options for 3rd party backups like SkyKick, Backupify & Avepoint, however they mostly will backup to Microsoft Azure and have unlimited retention with multiple backups a day, one item to note is that the data will still be stored with Microsoft (as it is in Azure) if that is a problem or not.
The application allows you to create full or granular backups of Office 365 mailboxes and store them on your local drives for as long as you need (your business data is not stored on any third party servers). And when it is needed, you can easily browse, preview and restore entire mailboxes, folders or even single items to Office 365 mailboxes.
I have not been able to find any good explanations of which of the following options to choose when exporting a full email account to a .pst backup (that would eventually be loaded as a data file on a different instance of Outlook).
Every result showing this, advises the first option, however I don't want to err on the side of data-loss and I'm doing a one time backup before changing mail servers. Which of the 3 options below are best for that?
I don't know how closely Outlook compares to determine a duplicate, but as I read these three options, the second one would have the least data loss as it will allow duplicate emails to be retained as unique messages, and it will also result in the largest possible .pst size.
Just personal understanding as I haven't found any official documentation, the three options matter only when you choose an existing PST file which already have data in it. If you name a new PST file, no need to bother with the options. Of course, to avoid unexpected data loss, it's recommended to select the second option.
LinkedIn and 3rd parties use essential and non-essential cookies to provide, secure, analyze and improve our Services, and to show you relevant ads (including professional and job ads) on and off LinkedIn. Learn more in our Cookie Policy.
Taking regular backup of your Office 365 mailboxes is very essential as well as beneficial to secure your data from any accidental deletion. Here in this article, we are going through all possible free and paid solutions for exporting Office 365 Mailboxes to Outlook PST format. Before moving towards backup methods we will understand What Microsoft 365 is and why Backups are essential.
Nowadays most people and organizations prefer Office 365 just because it provides many advanced features and security. It works on cloud platforms so it has many kinds of risks Microsoft provide 50 GB of space to store data after that it deletes or removes the oldest emails, to save all emails user need to create a backup of the Office 365 mailbox.
Here I am going to explain, all the possible ways to Export Office 365 Mailbox into PST format, follow all given instructions, and choose the best o365 backup solution to Export cloud mailbox into PST.
Once you connect your O365 account to Outlook you can easily export the Exchange mailbox to PST format. Follow these all given instructions to store Office 365 Mailboxes data into Outlook PST format.
You can also use the eDiscovery method by login in with the Office 365 Admin account. This is another way provided by Microsoft to export Office 365 mailboxes into PST format manually. Use this step-by-step process to create an O365 Cloud Mailbox backup into PST format.
Here I am going to explain one more method which is a third-party tool, The MailsDaddy Office 365 Backup Tool is the best application to store Exchange Online mailbox data into PST format and it is very easy to use. With this software, you can export all Office 365 mailboxes into PST or other formats like MBOX, MSG, EML, etc.
Step-1: Launch the Application > login with your Office 365 Mailbox (User/Admin). With User Login, you will be able to back up a single mailbox at a time since with the Admin login, you can export multiple O365 mailboxes to PST.
Step-2: Select the required folders you want to backup. Choose a required Export option, date filter (if required), and destination path where you want to save downloaded data. Finally, click on the Export button.
Conclusion: In this article, I explain all possible methods to Export Exchange Online Mailbox to PST format, and here I also discuss the third-party tools using which you can easily create a Backup of the o365 Cloud mailbox. Now you can use the Best Office 365 Backup solution to Export Mailboxes into PST format.
But in the manual methods, you can see that both processors are not easy for the non-technical person and are time-consuming. So I recommend you use a suitable third-party tool. If you still have any doubt just leave a message in the comment box. We would be happy to help you.
Simplify your backup strategy with software, backup infrastructure, and unlimited storage in an all-in-one cloud service, allowing you to leverage powerful data protection and security technology within a simple, seamless user experience.
With limited resources and expertise, protecting and administrating SaaS environments can be challenging. Numerous organizations are opting for managed BaaS to secure their Microsoft 365 data effectively and with the most flexible options.
Although the market perception is shifting, it is still a common misconception to think that Microsoft automatically backs up all your Microsoft 365 data inherently within the cloud service you purchased. Microsoft provides great resiliency and built-in tools for all types of capabilities, but they do not provide a comprehensive backup solution within Microsoft 365 plans.
7fc3f7cf58