Endnote In Word
Beatzby Wall
I received a Word 2013 document back from an editor that was originally created with Endnote 7 and using Track changes. The changes were accepted and new comments made. When I try to add a reference (as requested), it no longer recognized the previous endnote citations and simply creates a new list below the previous reference list and adds my new citation as [1] and not numbered accordingly among the prior pre-existing references.
1. The Endnote citations and bibliography were accidentally converted to plain text. (Could you check to see if the citations/bibliography are still connected to Endnote - just place your cursor over a citation and see if changes color);
Alternatively, I would try to convert your endnote citations to unformatted citations in the original document (after accepting the tracked changes) and then compare that document to the document you received back from the editor (after accepting their tracked changes, and who did obviously remove all fields) - Then you need to go thru and accept the changes the editor made, but not accept any of the citations.
It can be a very powerful and adaptive software, but that means you should watch some webinars or take some courses and learn how to use it effectively. This is true for any referencing software. Sorry for your struggles.
I had problems with two references that would not convert to the correct format in-text. I tried all sorts of ways to overcome it; deleting the record and remaking it (a number of times) either by using google scholar to create the record or by inputting the information my self, carefully looking at all the settings - nothing would make the in-text citations work despite a number of hours on these two citations. Since they were very important citations the only way around the problem was to convert to plain and then fix up the problem.
My preferred way is to actually use word tools to select the incorrect intext citation and format it as hidden text (cause then with my display settings I can still see it) and type exactly what I want to appear next to it.
If anyone is looking for this solution more recently (like me), I fugured out you have to turn back on your instant formatting. In your word doc, endnote x8 tab, make sure instant formatting is turned on
Cite-While-You-Write does not work directly in Google Docs. However, EndNote is compatible with any word processing program (e.g. Google Docs) that supports file saving in the rich text format (i.e. as a .rtf file).
I think the title is pretty self-explanatory. I can't figure out how to change my document endnotes from Roman to Arabic numerals (from i, ii, iii to 1, 2, 3.) The document is going to a publisher and needs to be formatted in Chicago Style, so it is imperative that I change this. The first chapter of the book has 170 citations, so doing each one individually, while an option, would be very tedious. Any help would be appreciated!
I half-converted to Macs three years ago, but continued to use a PC desktop until a year ago; and on the PC, the Word default of numbering endnotes with small Roman numerals (i, ii, iii) was easy to fix, so I continued running that fix on the PC. Now I no longer have that crutch, and I've been searching all over my MacBook Pro to find a way to do it, and failing. Obviously I can do it manually: do a cut-and-paste, recreating each endnote with the proper numbering system. But I really want to LEARN how to it right!
I have placed various Word docs all created with endnotes, I have used every combination of importing and I still cannot get the endnotes to show in indesign. What the hell!? Saved the word doc out as every imaginable version, imported static text, not static text, end of story, end of document...
End notes are fragile in InDesign and triply fragile when imported from Word. Two times out of three, they work just fine (at least for a print layout). The third... well, you're there, and when you want to export to EPUB it gets even worse.
You say you've tried everything, but try saving the document to RTF, then opening it and saving first as DOC, exit, reopen the RTF, save as DOCX. One of those two should import properly. That process usually cleans up Word document faults, especially the links that are so crucial to end notes. If you're on Word 2019/365, try saving explicitly to earlier versions; I think the menu offers several options.
Thank you for the suggestions, converting the word documents to RTF seemed to be my solution. It must be something with InDesign on my machine as it's doing it with every docx file, from various sources.
Did you enable Show Import Options at the bottom of the File > Place dialog box, and enable Include Endnotes? I have not had any issues with this workflow placing a .docx file created in Word 365. They convert as expected.
There aren't many things to compare it with, though; can't think of a second common import of Word files that might show the common flaw. Or, for that matter, a second format commonly imported into ID.
Another popular reason for this problem: If you're in a workflow that involves getting text from an editorial team, make sure they accept and close tracked-changes in the word doc (in word: Review / Accept / Accept All Changes and Stop Tracking) .. Otherwise it's likely you'll import the text to ID and all kinds of chaos will ensue, like getting endnote reference numbers but no endnotes, etc. But accepting changes & stopping tracking sorts that out quickly.
That's a good point to raise. IME, unfortunately, a lot of problematic Word docs have never been in the hands of a second author, so this simple prevention/fix won't apply. Definitely worth remembering, though.
Interesting; I can't say as I've ever run into this as a cause of import problems. But it's worth taking into account, especially since the most problematic docs tend to be the very formal/academic ones with scads of footnote that do wrap to a second page.
But of course I'm a bit worried. In a forum predating this one, I had a discussion (about a problem I had with a book containing a 1000+ footnotes) with someone, who wrote I that with such a number I should use endnotes instead 'because the Chicago Manual of Style said so'. (Ehhh, not adopted in all countries...) But if endnotes in the Anglosaxon world are commonplace, why is this function, of a company belonging to this world, after all these years of developing still so 'fragile' (dixit James Gifford)? Authors use Word, book designers use InDesign, that's a given. Adobe can't just point at Microsoft, in my opinion.
Nothing to add except editorial, really. I don't think it's a case of Adobe or anyone pointing a finger at Microsoft... at least, not unreasonably. MS has never played fair with its office suite. changing features and functions and even file structure often, and often without any notice or documentation. So in theory a mature app like ID should be able to implement a stable import function; in practice, with MS's crypto changes and the fragiity of the DOCX format (and its tendency to bloat and gather loads of garbage data) make it difficult.
At least it would be nice if Adobe put in some warning when it comes to 'fragile' Word functions. Might have safed a few people here a night of frustration (and in my case, redoing half a day's work). Let's hope MS keeps supporting its 20-years old .doc format.
I hope this is good news. I found the missing Endnotes without having to do any "work around". Having placed the Word doc (either .doc or .docx worked) into InDesign, I then went to Type>Document Endnote options and sent a character style for the endnote numbers and a paragraph style for the endnote text. Then I did a Find for the paragraph style for the endnote text. Walla, the whole text with endnote numbers and text intact was off on the pasteboard of some random page. All I had to do was cut that text box and paste it on the page that I wanted it. Easy Peasy!!
We suggest that you run EndNote on the most recent operating system, Sonoma, but any OS from Catalina on is preferred. You may want to consider a cloud-based citation manager, such as RefWorks, if you run Sierra or older.
EndNote is a very robust citation management system, and works best with a traditional word processing suite. Pages is designed for collaboration, and creation of eye-catching documents. Pages is great for creating charts and ePUB documents; however, Pages is not designed for academic papers. EndNote will have a different interface in Pages, than it does in Word for Mac. UGA Librarians are not trained in using EndNote with Pages, and cannot support Pages.
Macs have an EndNote 21 menu that includes Settings (Prefences on Windows) and the Customizer. The Customizer can make several fixes that use installation, including: adding a missing EndNote Toolbar in Word by re-installing CWYW, installing EndNote Click, adding more Output Styles, and uninstalling EndNote.
After your installation, Macs do not prompt you to create a library. All you will see is a thin EndNote toolbar at the top. Solve this by creating a new Library, or opening an existing library. Printable instructions: at I don't see my LIbrary
If you have updated to a new operating system (OS), such as from Ventura to Sonoma, you may finds applications do not work because permissions have gone back to a default, and you need to allow permission to the applications again.
Even after setting Privacy & Security, Macs may still ask for permission. Check and see if you need to reset Privacy & Security after a system update. Macs are high on security, so you may have to plan on taking a second or two to Allow each time. Future patches may alter this situation.
My document has endnotes; some of which I tried to delete during the editing
process.
However, when I deleted the note reference number in the text, the endnote
text in endnote panel did not disappear. When I tried to delete the endnote
text manually, the numbers did not automatically renumber themselves--
the result?
I have endnotes that skip the numbers I tried to delete. In the endnote
panel, there are blank lines where the numbers I deleted used to be that I
can't get rid of. However, I can't seem to get rid of the reference markers
in the actual document either. I know they're still there since when I pass
my cursor over where the reference number used to be, the rollover "note"
image shows up.
Does anyone know how to fix this? I am willing to even delete all the
endnotes altogether and start over but I can't even seem to do that!Help???!!!Thanks,
Sara