Schedule and set meetings having feedback...

[Graziano Maino]

Hi to everybody!

May I ask any suggestion about tools to set meetings and having synchronous feedbacks which allow participants to gradually change their mind so to agree upon a date suitable for all?

Many thanks,
Graziano :-)

Graziano Maino
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[Joe Corneli]

Good plan - this has been suggested before by Charles Blass.  Last time we did it with informal communication but if you can orchestrate using tools please do!

Generally 2 meetings per week is about the max of what has been reasonable but that could all change under current circumstances.

It could be good to have a tool that would allow people within our broader community to arrange 1-1 meetings.  Anyway, worth a try, please feel free to own this and do what you like with it!

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[Stephan Kreutzer]

Isn't there a calendar with Peeragogy events somewhere? Would be good if also with time zone support and notifications/reminders.

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[Joe Corneli]

Google Calendar is both widely used and also (by me) frequently neglected due to forgetting to update it.

There's bound to be a nice app out there for making Google Calendar play nice.

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[Robert Best]

I'm not sure we're really getting at Graziano's original ask, but I'm not sure I quite understand what he's looking for either. (Or if it exists)

I know you know about Doodle and When2Meet. (There are others similar to this, and likely some of them start to feel pretty real-time/synchronous if your group is actually all on at the same time and updating your available times together)

As a substitute for google calendars. I've heard and seen good things with https://www.teamup.com/

I've also heard NextCloud has a decent calendaring system you can turn on inside of it. (Though, this might be overkill for you. NextCloud is something like a substitute for ALL of the Google Suite)

Also, if you like Trello. You can turn on its calendar "power up", and then any card on the board that has a due date is added onto the iCal feed that is generated for you on that board.

Something else that came to mind, though it would take some hacking. You could likely create something cool using Google sheets (or similar)... Where each new participant duplicates a special pre-configured sheet that acts as an empty template, renames if to be theirs, and then fills in their availability in that sheet. Then another sheet, acting as like a visualization dashboard, looks across all of the sheets created from this other template, and represents as a heat map the most popular times. (Using conditional formatting)

I hope this was of help to you.

-Robert

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[skreutzer]

@Robert Yes :-) The question is if he's asking in general, maybe for other contexts and use cases (maybe related to Corona virus volunteer coordination?), or if it's in reply to the recent Peeragogy editing call and its scheduling (since a call took place on Tuesday per e-mail announcement, and he asked on this Peeragogy mailing list). I wondered if Peeragogy already has a calendar or a scheduling practice, I think I saw one somewhere. Regardless of the later use, if Peeragogy was/is using something, it could be reviewed, the experience with it shared, recommendations made, etc.

I brought up a calendar specifically because scheduling events with days and hours tends to be more tricky than it seems at first, and calendars plus many solutions of that category should cover most of these, despite not always in very convenient ways (too bloated etc.). Another, simpler option is to enter time slot offers/options in prose, but then, not being structured data, it's hard to do automatic matching for best fit or to render a decent visualization, especially given the lack of date/time support as found in calendars. Some time ago, I tried to do a little Doodle clone for surveys with a colleague from work, but it turned into a technical experiment because I used this occasion for an attempt to build an actual ReSTful service with true hypermedia (in terms of HATEOAS), which hardly exists anywhere, and as easily imaginable, it remained an incomplete, unfinished technical experiment, because it's relatively ~difficult~ for lack of real hypermedia formats and ReST methodology, which is totally not the way the Web works despite it should.

I'm sure RSF could easily support something along the lines of voting/survey for event scheduling, maybe some of the matching (just not for roundtable participants or skills/interests/need-requests/offers, but time slots and availability). But then Graziano might ask about polished enterprise-grade products/solutions that are ready today. Have seen a few variants for both calendar and survey, but none that's terribly good in particular, unfortunately.