Financial Supporting Policy Events
Robert Deutz
as discussed in the last board meeting here is the proposal for a
supporting policy:
####
Financial Supporting Policy Events
As the legal body for the Joomla-Project and responsible for finance
within the project, OSM provides financial support for Joomla! events
and activities related to spreading the word about Joomla!. A “Joomla!
event” is an event whose main topic is Joomla!, with more than 80% of
the agenda focused on Joomla! and Joomla!-related topics.
a) Joomla!Days (OSM Budget-Position: 6065-05)
We normally support approved Joomla!Days with $500 USD. If it is the
first Joomla!Day within a country, we will normally provide up to
$1000 USD. If a Joomla!Day generates a surplus of more than $5000 USD,
all financial support provided by OSM must be reimbursed to
OSM.
b) Other Joomla! Events (OSM Budget-Position: 6065-00)
For all events with "Joomla" in the name (e.g. Joomla!Nights, Joomla!
Breakfirst, Joomla!Roadshow) other than Joomla!Day events, financial
support and approved the usage of the Joomla! brand can be decided on
an event by event basis.
c) Spreading the word (OSM Budget-Position: 6065-20)
We will provide fiscal support for people visiting conferences and
giving presentations about Joomla! on an issue by issue basis.
####
Cheers,
Robert
Jacques Rentzke
> within the project, OSM provides financial support for Joomla! events
> and activities related to spreading the word about Joomla!. A �Joomla!
> event� is an event whose main topic is Joomla!, with more than 80% of
> the agenda focused on Joomla! and Joomla!-related topics.
I agree with that definition.
>> a) Joomla!Days (OSM Budget-Position: 6065-05)
>> We normally support approved Joomla!Days with $500 USD. If it is the
>> first Joomla!Day within a country, we will normally provide up to
>> $1000 USD. If a Joomla!Day generates a surplus of more than $5000 USD,
>> all financial support provided by OSM must be reimbursed to
>> OSM.
I think we should get advice on this. (from our accountant and James)
We obviously cannot monitor the financials of every locally-organized
event, but the money that we give organizers, are specifically for the
organizing of a Joomla event.
If it's not used for that (and I'm not too sure how we define that), it
seems that we would have to require that the funds are returned to OSM.
>> b) Other Joomla! Events (OSM Budget-Position: 6065-00)
>> For all events with "Joomla" in the name (e.g. Joomla!Nights, Joomla!
>> Breakfirst, Joomla!Roadshow) other than Joomla!Day events, financial
>> support and approved the usage of the Joomla! brand can be decided on
>> an event by event basis.
I think an event should not have "Joomla" in it's name, if it does not
fit that first definition, and if the event is not registered with OSM.
Perhaps (b) can be described as:
"Other events where Joomla! is strongly represented, or one of the main
topics, but not necessarily the main topic. Financial support and
approved usage of the Joomla! brand can be decided on an event by event
basis."
>> c) Spreading the word (OSM Budget-Position: 6065-20)
>> We will provide fiscal support for people visiting conferences and
>> giving presentations about Joomla! on an issue by issue basis.
I support this idea, as long as the request is made well in advance; it
is clear who decides on this spending; and the details of such spending
it publicly available. (like in a monthly report)
In general, we need to document the procedures that have to be followed
to apply for these funds, as well as who has the authority to give
permission for this spending.
Jacques Rentzke
Secretary of the Board
Open Source Matters, Inc.
On 2011/06/21 02:44 PM, Robert Deutz wrote:
> Hi OSM Board,
>
> as discussed in the last board meeting here is the proposal for a
> supporting policy:
>
> ####
> Financial Supporting Policy Events
>
> As the legal body for the Joomla-Project and responsible for finance
> within the project, OSM provides financial support for Joomla! events
> and activities related to spreading the word about Joomla!. A �Joomla!
> event� is an event whose main topic is Joomla!, with more than 80% of
Robert Deutz
Am 18.07.2011 um 14:57 schrieb Jacques Rentzke:
> hi Robert
>
> > within the project, OSM provides financial support for Joomla! events
> > and activities related to spreading the word about Joomla!. A “Joomla!
> > event” is an event whose main topic is Joomla!, with more than 80% of
> > the agenda focused on Joomla! and Joomla!-related topics.
>
> I agree with that definition.
>
> >> a) Joomla!Days (OSM Budget-Position: 6065-05)
> >> We normally support approved Joomla!Days with $500 USD. If it is the
> >> first Joomla!Day within a country, we will normally provide up to
> >> $1000 USD. If a Joomla!Day generates a surplus of more than $5000 USD,
> >> all financial support provided by OSM must be reimbursed to
> >> OSM.
>
> I think we should get advice on this. (from our accountant and James)
>
I don't agree, I am not a fan of asking people that do finally a service for us what and how we should do it. I think we should say what is our intention and these people should help us to find a way how achieve our goals.
> We obviously cannot monitor the financials of every locally-organized event, but the money that we give organizers, are specifically for the organizing of a Joomla event.
>
> If it's not used for that (and I'm not too sure how we define that), it seems that we would have to require that the funds are returned to OSM.
>
That all should simplify the process. Yes, we can't monitor every event and as much as I know then use people the money they have as a surplus in the best interests of the community.
>
> >> b) Other Joomla! Events (OSM Budget-Position: 6065-00)
> >> For all events with "Joomla" in the name (e.g. Joomla!Nights, Joomla!
> >> Breakfirst, Joomla!Roadshow) other than Joomla!Day events, financial
> >> support and approved the usage of the Joomla! brand can be decided on
> >> an event by event basis.
>
> I think an event should not have "Joomla" in it's name, if it does not fit that first definition, and if the event is not registered with OSM.
>
It should give us the possibility to allow and support people organize events under another name, not all is a Joomla!Day or should be named as a Joomla!Day. Joomla!Nights seems to me a success, maybe there are other ideas in the future they need support and we should have a possibility to support such things.
> Perhaps (b) can be described as:
>
> "Other events where Joomla! is strongly represented, or one of the main topics, but not necessarily the main topic. Financial support and approved usage of the Joomla! brand can be decided on an event by event basis."
No, because then it where the same as c)
>
>
> >> c) Spreading the word (OSM Budget-Position: 6065-20)
> >> We will provide fiscal support for people visiting conferences and
> >> giving presentations about Joomla! on an issue by issue basis.
>
> I support this idea, as long as the request is made well in advance; it is clear who decides on this spending; and the details of such spending it publicly available. (like in a monthly report)
>
>
> In general, we need to document the procedures that have to be followed to apply for these funds, as well as who has the authority to give permission for this spending.
You are really a monster in making things complicated ;-)
FAQ:
Q: How long someone has to ask to get support?
A: Long enough before the event.
Q: Who decides on this spending?
A: Events Team Leader together with the Treasurer + President
Cheers,
Robert
>
>
> Jacques Rentzke
> Secretary of the Board
> Open Source Matters, Inc.
>
>
> On 2011/06/21 02:44 PM, Robert Deutz wrote:
>> Hi OSM Board,
>>
>> as discussed in the last board meeting here is the proposal for a
>> supporting policy:
>>
>> ####
>> Financial Supporting Policy Events
>>
>> As the legal body for the Joomla-Project and responsible for finance
>> within the project, OSM provides financial support for Joomla! events
>> and activities related to spreading the word about Joomla!. A “Joomla!
>> event” is an event whose main topic is Joomla!, with more than 80% of
Jacques Rentzke
I think I was not clear enough in my reply.
- Regarding the return of OSM's contribution, if there's an event surplus:
Since OSM is a not-for-profit organization, we are limited to what we
can or cannot do with our funds.
If we want to allow event organizers to keep OSM's contribution, then I
need guidance from our accountants and/or James, if we are acting in
accordance with the laws that govern us. It would most likely be a
simple yes or no.
- Regarding (b) or other events with Joomla in it's name:
There should perhaps be a distinction between allowing the using of the
Joomla name/brand, and request of financial help for it.
My suggestion for (b) has to do with when organizers can request
financial assistance.
Something like a JoomlaNight would fall under this too.
It's also different from (c), since I'm referring to the *organizers*
requesting financial contribution, and not the invited person.
- Regarding the process:
It does not have to be complicated, and you have given examples of how
simple it can be.
The process should just be documented so that people know what to
expect, and so that there's proper oversight, and accountability.
Jacques Rentzke
Secretary of the Board
Open Source Matters, Inc.
On 2011/07/18 03:29 PM, Robert Deutz wrote:
> my comments inline .
>
> Am 18.07.2011 um 14:57 schrieb Jacques Rentzke:
>
>> hi Robert
>>
>>> within the project, OSM provides financial support for Joomla! events
>>> and activities related to spreading the word about Joomla!. A �Joomla!
>>> event� is an event whose main topic is Joomla!, with more than 80% of
>>> and activities related to spreading the word about Joomla!. A �Joomla!
>>> event� is an event whose main topic is Joomla!, with more than 80% of
Ryan W. Ozimek
Here are my thoughts on the matter.
> As the legal body for the Joomla-Project and responsible for finance
> within the project, OSM provides financial support for Joomla! events
> and activities related to spreading the word about Joomla!. A ³Joomla!
> event² is an event whose main topic is Joomla!, with more than 80% of
> the agenda focused on Joomla! and Joomla!-related topics.
This seems reasonable to me.
> a) Joomla!Days (OSM Budget-Position: 6065-05)
> We normally support approved Joomla!Days with $500 USD. If it is the
> first Joomla!Day within a country, we will normally provide up to
> $1000 USD. If a Joomla!Day generates a surplus of more than $5000 USD,
> all financial support provided by OSM must be reimbursed to
> OSM.
Considering the track record (about 20 Joomla!Days a year) and the amount on
the table (about $500), and recognizing that many Joomla!Days are now
self-sufficient or even giving back large sums of money to the project with
their own surpluses (see: New York, Italy, Norway, etc), I would even
consider striking the clause regarding reimbursements. I think it would be
great to tell organizers that OSM would be honored to have surplus
contributions sent back to the project, but I agree with Jacques on the
abilities we have to really track things down. While I believe it's good to
plan for the worst and hope for the best, the $500 risk seems very low to
require another "rule". I'd say just strike out the reimbursement section.
If this becomes an issue, we can tack this on at a later date, at-will.
> b) Other Joomla! Events (OSM Budget-Position: 6065-00)
> For all events with "Joomla" in the name (e.g. Joomla!Nights, Joomla!
> Breakfirst, Joomla!Roadshow) other than Joomla!Day events, financial
> support and approved the usage of the Joomla! brand can be decided on
> an event by event basis.
Since this topic is about financially supporting events, I think it would be
good to keep out "approved the usage of the Joomla! Brand" from this policy
document. Instead, I think we should consider keeping this broad: "OSM
will consider fiscally supporting any non-Joomla!Day event on an event by
event basis, based on factors including the relevance to the Joomla!
community, amount of content related to Joomla, etc."
> c) Spreading the word (OSM Budget-Position: 6065-20)
> We will provide fiscal support for people visiting conferences and
> giving presentations about Joomla! on an issue by issue basis.
I believe this would include Leadership Team members, other team members,
at-large community members, etc. I think this language could use a little
tweaking, such as follows: "We will provide financial support to individuals
for the purpose of evangelism at events relative to the project's interest."
My biggest concern on this item is that we'd possibly be opening ourselves
up to tons of folks sending us petitions for funding their travel. Upside:
we learn about a lot of events. Downside: we probably would need to turn
down a lot of folks. Any recommendations on how we could avoid this
situation?
Thanks again for your hard work.
Cheers,
Ryan
On 6/21/11 8:44 AM, "Robert Deutz" <robert...@opensourcematters.org>
wrote:
----------------------------------------
Ryan Ozimek
President
Open Source Matters (Joomla's non-profit organization)
Email: ryan....@opensourcematters.org
Twitter: http://www.twitter.com/cozimek
Javier Gomez
we learn about a lot of events. Downside: we probably would need to turn down a lot of folks. Any recommendations on how we could avoid this
Javier Gomez
OpenSourceMatters
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