Vba Code To Download Attachments From Outlook
Alberta Hagley
Having said it is lengthy here is one way to do it. My code from VBA Code to save an attachment (excel file) from an Outlook email that was inside another email as an attachment may also be of interest
I frequently sent or receive mail with source code attachments (.c, .cpp, .h, .js, etc). It would be easier if I could preview these files in Outlook, so I do not need to open in another application.
Preferably, the preview would include syntax highlighting, similar to Visual Studio.Is there a Visual Studio preview plugin for Outlook?
I have couple of emails in my outlook which contains an attachment in every email.
Based on subject " XXXXXYYYYY",i want to read all the emails and i want to download all the attachments from the emails and want to store in a folder, where i want to create a folder dynamically.
I have a user that may need to do this regularly and it is quite time consuming to download the attachments from each email individually. Even better would be a way to print the emails and the attachments all at once without downloading them, but that's definitely a pipe dream without code.
I have a code which helps me to downloads only the files with specific extensions like xls, xlsx, ppt etc from outlook, Earlier it use to download all attachments but still I have following issues which are still outstanding and I need help for fixing this issues.
I tried switching the directory - here's a screen with exactly what I have in my Outlook right now. I send a test e-mail from my help desk e-mail address, to my address (primary in Outlook w/ vb code) and the message just sits there. Should the code do its thing automatically, or does it only run when I re-open Outlook each time? Or do I have to trigger it to run somehow?
The attachments in question are sent from a SAP server as .xls files containing basic html code. The attachments are decoded correctly on Windows clients, although they produce an error about the contents of the attachment not matching the extension, which had to be overridden for the attachments to come through at all. Initially, the issue was that the new Exchange 2010 server was stripping the attachment contents for security reasons because of this error.
Following up on the popular Extracting Email address from outlook folder and the How to search for folder name in Outlook, and the How to search for Outlook folder by name I have been asked the following:
I have an Outlook folder where I receive PDF attachments from a common scanner at work, I was trying to extract 91 files and it took a minute or two to complete the macro, where Outlook will appear unresponsive, but just be patient, especially those that appear to be trying to do more in a shot.
Very smart indeed. The question I have is does the file up in the thread have this added VBA code in it? If not, could you be so kind as to post the updated code file that does not save duplicate attachments? I would appreciate it a lot. Thanks.
Hello there,
I have a problem of dragging an dropping email attachments and email messages from outlook 2013 to the container filed on the solution developed in FileMaker v14. I believe its a limitation from Outlook side. Can there be an add in developed for outlook for the same purpose?
Thanks
I have tried the code several times and it worked great. However Now I am faced with a problem using it. I have received several outlook item in one mail and in each outlook item is an attachment and within the attchment is the excel file. I want the code to pen each item and then each attachmentand save the excel file to my folder in my documents.
This script is awesome! However I am in a situation where all the emails are sent to me by my client on google and these emails(outlook emails) are saved locally on my PC. I am trying to extract the attachments in each of these emails. Can this be done locally?
Thanks for the Macro, it worked like a Champ. And I need a help to customize to set it for specific date range with time like from dd/mm/yyyy hh:mm to dd/mm/yyyy hh:mm, so that I could extract all attachments falls under this date range.
Hi, I found all this information very useful, but as I proceeded further, got puzzeled between some steps and found them too complex for a user like me. Then on internet, I stumbled across another Tool i.e., SysTools Attachment Extractor and tried it. This tool worked surprisingly well for me as I was able to save multiple attachments from Outlook emails.
I have a situation where I receive 100+ automated emails a month. Each email contains one Excel attachment (no text or any other content). The emails have unique branch identifiers in their subject lines (e.g. Rent Roll Monthly Report OR010, Rent Roll Monthly Report TX033, Rent Roll Monthly Report CA101). But the Excel attachments all have the exact same name (e.g. rent_roll-20190515.csv). Is there a way to revise this macro so that the file name of each saved Excel file could be the branch identifier from the email subject line? That way, I would end up with 100 Excel files, each with a name equal to its branch identifier (e.g. OR010, TX033, CA101). Thanks
See MailItem.Attachments at -us/VBA/outlook-vba/articles/mailitem-attachments-property-outlook, Attachments object at -us/VBA/outlook-vba/articles/attachments-object-outlook and Attachment object at -us/VBA/Outlook-VBA/articles/attachment-object-outlook.
The following code saves the attachments from selected messages but does not delete the attachments from the message(s). This VBA code is based on the code sample from my Outlook book: Save and Delete Attachments. Use it if you want to save the attachment, add a link to the saved file, and delete the attachment from the message.
To use it you must first create a folder under your My Documents named OLAttachments (the code will not create it for you). Then select one or more messages and run the macro to save the attachments. You'll need to set macro security to warn before enabling macros or sign the macro. You can change the folder name or path where the attachments are saved by editing the code.
Public Sub SaveAttachments()Dim objOL As Outlook.ApplicationDim objMsg As Outlook.MailItem 'ObjectDim objAttachments As Outlook.AttachmentsDim objSelection As Outlook.SelectionDim i As LongDim lngCount As LongDim strFile As StringDim strFolderpath As StringDim strDeletedFiles As String ' Get the path to your My Documents folder strFolderpath = CreateObject("WScript.Shell").SpecialFolders(16) On Error Resume Next ' Instantiate an Outlook Application object. Set objOL = Application ' Get the collection of selected objects. Set objSelection = objOL.ActiveExplorer.Selection' The attachment folder needs to exist' You can change this to another folder name of your choice ' Set the Attachment folder. strFolderpath = strFolderpath & "\OLAttachments\" ' Check each selected item for attachments. For Each objMsg In objSelection Set objAttachments = objMsg.Attachments lngCount = objAttachments.Count If lngCount > 0 Then ' Use a count down loop for removing items ' from a collection. Otherwise, the loop counter gets ' confused and only every other item is removed. For i = lngCount To 1 Step -1 ' Get the file name. strFile = objAttachments.Item(i).FileName ' Combine with the path to the Temp folder. strFile = strFolderpath & strFile ' Save the attachment as a file. objAttachments.Item(i).SaveAsFile strFile Next i End If Next ExitSub:Set objAttachments = NothingSet objMsg = NothingSet objSelection = NothingSet objOL = NothingEnd Sub
Public strFolderpath As StringPublic Sub SaveToDiane()strFolderpath = "c:\diane\"SaveAttachmentsEnd SubPublic Sub SaveToProject()strFolderpath = "C:\project1\"SaveAttachmentsEnd SubPrivate Sub SaveAttachments()Dim objOL As Outlook.ApplicationDim objMsg As ObjectDim objAttachments As Outlook.AttachmentsDim objSelection As Outlook.SelectionDim i As LongDim lngCount As LongDim strFile As String On Error Resume Next Set objOL = Application Set objSelection = objOL.ActiveExplorer.Selection ' Check each selected item for attachments. For Each objMsg In objSelection Set objAttachments = objMsg.Attachments lngCount = objAttachments.Count If lngCount > 0 Then ' Use a count down loop for removing items ' from a collection. Otherwise, the loop counter gets ' confused and only every other item is removed. For i = lngCount To 1 Step -1 ' Get the file name. strFile = objAttachments.Item(i).FileName ' Combine with the path to the folder. strFile = strFolderpath & strFile ' Save the attachment as a file. objAttachments.Item(i).SaveAsFile strFile Next i End If Next ExitSub:Set objAttachments = NothingSet objMsg = NothingSet objSelection = NothingSet objOL = NothingEnd Sub
First, Dim the two new variables at the top of the macro:
Dim dtDate As DateDim sName As String
To format the date and time and add it to the filename in 20130905045911-filename format, you'll add two lines of code after you count the attachments to get the date and format it, then edit the line that creates the filename.
If lngCount > 0 Then dtDate = objMsg.SentOn sName = Format(dtDate, "yyyymmdd", vbUseSystemDayOfWeek, vbUseSystem) & Format(dtDate, "hhnnss", vbUseSystemDayOfWeek, vbUseSystem) & "-" For i = lngCount To 1 Step -1 ' Get the file name. strFile = sName & objAttachments.Item(i).FileName
To work with a longer list of file types, use a Select Case statement. In this example, we're looking for image attachments, and if less than approx 5KB, we skip them. Larger image attachments will be saved.
For i = lngCount To 1 Step -1 ' Get the file name. strFile = objAttachments.Item(i).filename ' This code looks at the last 4 characters in a filename sFileType = LCase$(Right$(strFile, 4)) Select Case sFileType ' Add additional file types below Case ".jpg", ".png", ".gif" If objAttachments.Item(i).Size < 5200 Then GoTo nexti End If End Select ' Combine with the path to the Temp folder. strFile = strFolderpath & strFile ' Save the attachment as a file. objAttachments.Item(i).SaveAsFile strFile nexti: Next i