OKC PRIDE, INC BOARD MEETING MINUTES August 3, 2009

[OKC PRIDE]

Oklahoma City Pride Inc.
Meeting minutes: August 3, 2009
I. Meeting was called to order by co-chair Paul Thompson at 19:20 at
Expressions Church on this Monday. Members present during the meeting
included Tammy Ince, Christa Woods, Todd Clark, Jack Malysa, Dan
Johnson, Holly Busch, Patricia Miller, Kirk Martin, Nathan Thompson,
Gail Moore, David Smith, John Gibbons, Dustin Green, Kenny Patton,
David Templeton, Neill Spurgin, Sally Blevins, Georgie Rasco, Guy
Peters, T.J McKinsey, Paul Thompson, Miles Tompkins and Jessica Cook.
II. Guests in attendance included Lorene Fink!
III. Membership minute: no comments brought forth
IV. Additions to and approval of agenda:
Paul: Movement of mobile mini- Who will be responsible for it? Under
wrap up pride events
Kirk: Revisit the concerns of insurance policy under old business
V. Secretary’s report and approval of prior minutes:
Holly Busch’s name was spelled incorrectly in members present.
Jessica Cook motioned to approve the minutes after corrections. Guy
Peters seconds. Vote passed with majority.
VI. Treasurer’s Report:
Bank Statement is included on the back of the August 3, 2009 agenda.
T.J currently has custody of the checkbook and explained that this is
a list of checks currently owed as well as a list of who has contacted
us for payment. T.J informed us that the city bill states we owe
$1200 however it should only be $700. T.J and Paul are going to the
city to get the correction taken care of.
T.J pointed out the bill from Wilson Hill Investments for parade
security was not negotiated. They provided security from noon until
two am on parade Sunday. Miles Tompkins presented a motion to deny the
invoice, which was seconded by Jessica Cook and opened for discussion
by the members. Sally brought that Wilson has helped in the past and
is concern if we ignore the invoice it will cause issues in the
future. Georgie believes that the invoice is a matter of
communication, and because the security was not negotiated they cannot
interpret payment. Jack Maylsa suggested tabling the discussion until
Scott Jaggers was present to discuss any arrangements that could be
made. T.J worries that by denying the invoice the bleachers would
have to find alternative locations or that Wilson will get in the way
of permits in successive years.
Miles Tompkins rescinds motion to deny invoice and Jessica Cook
rescinds her second to the motion. Miles Tompkins motions to send a
letter to Wilson Investments requesting documentation of charges we
have been billed and Guy Peters seconds the motioned. The vote, being
a board only vote passes by a seven out of eleven vote. Sally Blevins
volunteers to write letter with final approval from the public
relations committee chair. Todd Clark agrees.
Georgie Rasco informed us we will not qualify for tax exempt just
because we are a non-profit organization. Tax exempt is specific to
organizations that service children, firefighters, churches, etc. We
are still studying if this includes items purchased for resale.
VII. Co-chair report:
Paul: Included with agenda are the copies of documents regarding funds
used to purchase the Memorial Park sign with all the documents from
the city signed and completed.
VIII. Committee Reports:
1. festival: T.J Discussed the wrap up meeting the committee had on
July 27, 2007. Some concerns included more ice chests, health and
safety concerns with crowds, ambulances and medics, possibility of
vender check in and out daily. Committee thanks Gail Moore for working
in the point of sale tent the entire weekend.
2. Entertainment: Band performances were discussed in festival
committee report as well as possibility of different sound engineers
for successive years.
3. parade: John raised concerns over security issues and possible riot
conditions. Sally brought to the member ship concerns as a parade
participant with swarms of people in the street. Neil informed us
participants in vehicles were being grabbed. All are possible concerns
for next year.
4. Volunteers and Membership: Georgie and Sally have volunteered to
hold volunteer appreciation at their residence. August 22, 2009 is the
anticipated date with time to be announced. Miles is looking for
anyone to donate food or entertainment. Miles also reminded us that
new membership forms are being accepted today.
5. tshirts and fundraising: written report submitted by Tammy Ince.
Next Committee meeting is August 5, 2009 at 730 at Applebee’s on
Memorial and Penn.
6. Public relations: Nathan Thompson asked us to remember not to
respond to sources especially those considered illegitimate sources.
Todd explained to the member ship that public relations meeting are
sporadic and anyone wishing to be involved can email Nathan Thompson
or Todd Clark.
7. Website: Guy Peters has nothing new to report but reminds
membership the cost of the website in $30 dollars a year and is due
every June. It has already been paid for the 2009-2010 year.
8. Teen and Student: Jessica Cook has nothing new to report
9. 39th Street: Scott Jaggers not present to report
10. Bylaws: written report submitted by Sally Blevins. Next bylaws
meeting is August 11, 2009 at 7:30 P.M at Neighborhood Alliance.
We continued from committee reports at 21:30.
IX. Old Business
1. Wrap up of Pride Events: the board came to a general consensus, and
Paul Thompson agreed to go ahead and move the Mobile mini to his
residence and we can move the MINI again once the new board can
determine where to put it.
2. Election date: John Gibbons motioned to amend Bylaws timeline
making august 17, 2009 a general membership meeting and last meeting
for voting rights and amend schedule for a meeting on August 31, 2009
to be an election of board meeting. The motioned was seconded by
Dustin Green and passed by majority.
3. Insurance Policy: Patricia went through records and found a copy of
the insurance as requested and it was offered to David Smith who
originally requested documents for review. Kirk is taking possession
of the financial records under the condition the board form a ad hoc
committee to deal with the financial problems of the organization. The
board agrees and a sign up sheet is passed.
X. New Business:
None.
XI. Announcements: Thanks you T.J for making copies. Dean Get better
soon.
XII. Adjournment: Guy Peters motions to adjourn the meeting at 21:49
and seconded by T.J McKinsey.