OKC PRIDE MEETING MINUTES 3/16/09

[OKC PRIDE]

OKC PRIDE MEETING
3/16/09


Members Present: Dean Crawford, Miles Tompkins, Paul R. Thompson,
Latricia Olmstead, TJ McKinsey, Patricia Miller, Tammy Ince, Chris
Plante, Lori Lyon, Lindsay Waldrop, Jessica Cook, Jamie Mayo, Glen H.
Lovin, Jr., Steve Thompson, David Smith, John Gibbons, Scott Jaggers,
Dustin Green, Todd Clark, Hunter Phillips, Brad Murray, Steven White,
Sonja Martinez, Rachel Sullivan, Victor Gorin, Nathan Thompson

Guests: Scott Bartel, Kenneth Patton, Jack Malysa, David Davis, Scott
Buttrum, Michael Adams, Thomas Lancaster, Melissa Trosper, and Christa
Woods

Meeting called to order by male co-chair Paul Thompson at 7:06 pm.

The agenda was reviewed and the fundraising committee report was moved
to the top of the committee reports. Bylaws committee report was
added. The amended agenda was approved.

Secretary's report: Dean Crawford asked that anyone on the agenda who
has a report to please submit it in writing. Dean reported that he
sent a thank you note to Rod Davidson, the professional
parliamentarian who helped us out at a previous meeting. Lindsay
Waldrop's name was added to the list of members present at the last
meeting. The motion to adjourn the last meeting was seconded by Jamie
Mayo not Jennie Mayo. Motion by Miles Tompkins, second by Tammy Ince,
to approve the amended minutes. Motion passed.

Treasurer's report: Total funds on hand $2,485.60. Written report
attached. Motion by Steven White, second by Glen Lovin, to accept the
treasurer's report. Motion passed.

Co-chair—Paul: The Memorial Park sign is back in motion and the sign
should be up at the park in the near future. Latricia: Part of the
mission of OKC Pride is to educate people and other organizations. At
the benefit at The Boom, a couple from Lawton approached Latricia
about starting a Pride organization in that city.

Committee reports:

Fund-raising—a presentation was given by Todd Clark regarding an
alternate t-shirt we want to sell. Motion by Dean Crawford, second by
Miles Tompkins, to approve the money to sell the alternate t-shirt.
Motion passed. Tammy Ince has volunteered to chair the fund-raising
committee. Nathan Thompson announced that Convergys will be a
$2500.00 sponsor. It was decided that all t-shirt sales(festival
included) will go through this committee. It was decided to bid out
the shirts again. We are selling jello shots at the Copa on 3/20 &
21, 4/3 & 4, and 5/8 & 9. We have secured a full sponsor for the
medic tent at the festival. Dean Crawford will talk with all the bar
owners about sponsorship. Home Depot will probably sponsor
something. There was discussion about a cookbook and we decided to
move forward with it. Next meeting on 3/18/09 at the IHOP on Memorial
across from Quail Springs Mall at 7pm. Motion by Dean Crawford,
second by Miles Tompkins, to appoint Tammy Ince as fund-raising
chair. The motion was approved by the board. See written report.

Festival—the lead positions are set except for the administrative
position. Having a discounted booth for artisans was discussed. The
issue was sent back to committee.

Entertainment—Lori asked for permission to book Simon audio. Lori
advised the audience that we pay $50.00 per musician.

Parade—met on 3/12. Chris Plante volunteered to chair the committee.
Motion by Miles Tompkins, second by Dean Crawford to appoint Chris
Plante the parade committee chair. The motion was approved by the
board.

Volunteer/Membership—sign up sheets are on the wall. Volunteer
meeting is 3/30 at 7pm at the Belle Isle IHOP. We will try to have
volunteer sign up available at fund-raising events.

PR—Hunter has secured sponsors for the newsletter and indicated they
may be willing to sponsor more. The newsletter has been published.
Please let Hunter know about items to put in the April newsletter.
There will be 2 issues in May and June. It cost $80.00 to produce 200
copies. Next meeting is 3/23/09 at 8 pm.

Website—Guy needs the correct contact info for committee chairs.
Pictures of the fund-raising event from The Boom will be posted. Some
issues were brought up and it was decided to discuss them at a later
date.

Teen/Student—White Water water park was contacted about a wrap up
event after the Pride celebration on 7/11. We are discussing a
possible teen/student party. Miles is looking for a building for the
teen/student party. Anyone with contacts to Tulsa Schools please see
Jessica Cook.

39th Street—Motion by Miles Tompkins, second by Dean Crawford, to
appoint Scott Jaggers as chair. The motion was approved by the
board. Scott has been talking to a representative at the police
department. The block party will be 7-9pm on Friday, June 26th. No
noise permit will be needed. It will be 18 years old to enter and 21
years old to drink. There will be a Coors truck. Cups and wristbands
are being donated. All banners and signs are being donated.
Schardein and Company want to be a sponsor of this event. Velvet
Monkey may be as well. John Gibbons has agreed to donate profits from
sale of beer to OKC Pride. A stage, tables, sound equipment, and
lighting are needed. Scott believes 3 licenses will be needed.

Bylaws—met on 3/10/09 at Applebee's on Memorial. Standing committee
rules were adopted. Changes that have been made at previous meetings
will be updated. Established the beginnings of a game plan for any
changes needed. Next meeting at The Boom on 4/14/09 at 7pm. See
written report.

Old business

Meeting place—report submitted by Keith Kimmel. He recommended
investigating Sauced as a possible meeting place but if it was not
acceptable then Golden Corral was the recommendation. After
discussion, motion was made by Patricia Miller, second by Dean
Crawford, to have the next two meetings at the Days Inn. Motion
passed.

Interpride membership—Guy Peters is waiting on information from the
treasurer so he can find out what the membership fee will be.
Latricia Olmstead told the audience that James Miko from Gossip Boy
sent a letter to Interpride asking why we are no longer a member. The
staff at Interpride offered to help us with the application or
anything else we need. We can apply for a scholarship. The meeting
is in St. Petersberg, FL in the Fall.
New Business

Cimarron Alliance leadership summit—4/18 at the library. Tammy Ince
is interested. Motion by TJ, second by Miles to become a community
partner with this event. Motion passed.

Educational session on upcoming legislation affecting nonprofits—There
is a report that needs to be sent to the Secretary of State. The
report was given to the Secretary for review and to forward to the
treasurer.

Announcements—Dean Crawford had some emails bounced back so he asked
those members to see him so he can get the correct email addresses.
Dean Crawford also asked all the board members to see him after the
meeting so he can distribute the contact list.

Motion by Jessica Cook, second by Scott Jaggers, to adjourn. Motion
passed.