Minutes clarification

[Tyler Golden]

I wouldn't mind being the time keeper, but is there a breakdown of all the time that allocated to each section?

How many exact minutes for the fallowing:

Introductions
Announcements
Working Group Reports
Working Group Proposals
Individual Proposals
Possible Guest Speaker
Ideas Section

Am I missing anything?

Also, a bright colored eliminated signs stating the halfway time left (example: the sign would say "1 min left" if it's 2 min long.)  I'm thinking Yellow.
Then a different bright colored sign stating the end.  I'm thinking Red.  I think this sign should say "Wrap It Up"

Thoughts?
Could we keep these signs in the binder?

On Wed, Dec 14, 2011 at 12:31 PM, Lindsey Jurca <lindse...@gmail.com> wrote:

Hi Guys

Good to see such great turnout last night.

Agree with all previous thoughts on our leadership and on trying our best to get fresh blood in there.  My suggestion is to open up with a loud and public announcement at the beginning of the meeting whether anyone would like to facilitate/stack/time/etc.

One other thought is that the entire process is very laborious and long--the cold exaggerates this fact. I think important things were discusses last night, and that always takes time.  BUT, I also think we can streamline our process a bit.  Practice will help in the proposals part.   Another suggestion: while I love having the working group reports, i think they can be shortened to NEED TO KNOW INFO.  2 minutes max (and that's if there is a lot to discuss).  Maybe we allot 10 minutes for all the reports (and groups can give and take minutes based on priority).

xo
L


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[Lindsey Jurca]

Love it.  See below re: thoughts on timing 

On Dec 14, 2011, at 1:22 PM, Tyler Golden wrote:

I wouldn't mind being the time keeper, but is there a breakdown of all the time that allocated to each section?

How many exact minutes for the fallowing:

Introductions (10 mins for group) (5 mins for process overview from facilitator)
Announcements (15 mins)
Working Group Reports (10 mins)
Working Group Proposals/ Proposals (30 mins)
Possible Guest Speaker or guided discussion (20 mins)
Ideas Section (10 mins)

[Tyler Golden]

That's good to know too, but I was wonder is, What are the minutes for the individual speakers during those sections?

[mike chamness]

Tyler -- What do you mean? 

---

From: golden...@gmail.com
Date: Wed, 14 Dec 2011 15:23:05 -0800
Subject: Re: [ovFacilitation] Minutes clarification
To: occupyvenice...@googlegroups.com

[Lindsey Jurca]

AH, GOT YA!  

SEE Below 

On Dec 14, 2011, at 3:23 PM, Tyler Golden wrote:

That's good to know too, but I was wonder is, What are the minutes for the individual speakers during those sections?

On Wed, Dec 14, 2011 at 3:17 PM, Lindsey Jurca <lindse...@gmail.com> wrote:

Love it.  See below re: thoughts on timing 

On Dec 14, 2011, at 1:22 PM, Tyler Golden wrote:

I wouldn't mind being the time keeper, but is there a breakdown of all the time that allocated to each section?

How many exact minutes for the fallowing:

Introductions (10 mins for group) (5 mins for process overview from facilitator) 15 seconds per person
Announcements (15 mins) 1-1.5 ? minute per announcement (people with multiple announcements have more accordingly)
Working Group Reports (10 mins) (2 min max per group)
Working Group Proposals/ Proposals (30 mins) (2-3 minutes for proposer, 1 minute for comments, concerns)

Possible Guest Speaker or guided discussion (20 mins)

Ideas Section (10 mins) 2 minutes/idea and responses 

[Tyler Golden]

I know for introductions it's a small amount time, like up to 30 seconds per person.
During proposal for example, how long are each individual get to state there proposals?  Or the individual questions/friendly amendments time on the proposal?  Are they the same?

I know it doesn't have to be 100% rigid, but I think it's good to lay out the amount of individual speaking time officially and it would help the timers to know all of this.

[Tyler Golden]

Got it.  Thank you!

Introductions (10 mins for group) (5 mins for process overview from facilitator) 15 seconds per person
Announcements (15 mins) 1-1.5 ? minute per announcement (people with multiple announcements have more accordingly)
Working Group Reports (10 mins) (2 min max per group)
Working Group Proposals/ Proposals (30 mins) (2-3 minutes for proposer, 1 minute for comments, concerns)

Possible Guest Speaker or guided discussion (20 mins)

Ideas Section (10 mins) 2 minutes/idea and responses

Let's make it more concrete on paper.
Up to 1.5 for announcements
Up to 3 minutes on proposals
Good?

Chris, can you have this information stored in your binder when it's all set?

[William Jackson]

We already have some worked out and the book is getting assembled as we type this. I like this above and will show it Thurs. it can be revised and adjusted from there. The short and long version of the GA flow will have it on there.

 

Lindsey, i couldn't correct or fill in some of the things on the short version. We have a few suggestions on the thread you posted it on. Can you finish that and we'll send it to Kaitlyn to print out?

 

Once this has been addressed and presented we need to get the timers on board and state what the time limit will be for each role before that section of the GA.  Ex. "Now we have working group reports, each spokesperson will give a 2 minute update on their progress and actions"

On another note i am and have always been opposed to opening up and calling for anyone to be a faciltator.  Every working group is responsible for appointing spokespeople and choosing the best person for the best role.  I don't see why the FWG would be any different. If anything the facilitators need the most training and preparation.  Would we allow someone new to our group to facilitate who doesn't know how we operate or how to deal with certain personalities within the group?  Same goes for the minutes taker, they need to know our format and how we organize and file information. If they don't get it all or leave half of it off ( which has happened before) how would we keep track of our progress?

 

Right now the requirement is that ANYONE can have the opportunity to be a facilitator if they simply show up a half hour early and get prepped for the evening. This does not exclude anyone. I can't imagine a night like last night with someone who didn't know or wasn't experienced as a facilitator.  We're asking new people to simply be observers right now.   I think we would fall apart and turn people off if we constantly have unprepared facilitators stumbling throught the process. 

 

Thats another can of worms for a different thread and discussion in the FWG.  luego

[Tyler Golden]

I agree with you on announcing the amount of time people have to speak, which is also a reminder to the timer.
I also agree with figuring out the facilitator with the FWG is the right way of handling that.

[William Jackson]

We have many people and luckily a strong female crowd that has shown interest but can't get involved  with Fac until after the holidays.  Think we need to just get through this next lil bit. I have some other thoughts on the FWG thread.

[Lindsey Jurca]

[Lindsey Jurca]

Sounds good to me

[mike chamness]

So any more comments/edits for the code of conduct draft? If not, we can resubmit the proposal tomorrow. 

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From: lindse...@gmail.com

Subject: Re: [ovFacilitation] Minutes clarification

Date: Wed, 14 Dec 2011 21:35:43 -0800
To: occupyvenice...@googlegroups.com

[Paul Rizzo]

Red and yellow work for me. Good idea!

[William Jackson]

This looks great! 

 

I like the addition of the first page. 

 

Kaitlyn will bring it tonight. Luego.

On Wed, Dec 14, 2011 at 8:58 PM, Lindsey Jurca <lindse...@gmail.com> wrote:

On Dec 14, 2011, at 4:44 PM, William Jackson wrote:

> Lindsey, i couldn't correct or fill in some of the things on the short version. We have a few suggestions on the thread you posted it on. Can you finish that and we'll send it to Kaitlyn to print out?
>

[mike chamness]

I'll be late to tonight's GA but it would be great to have this forwarded as a proposal from the F WG if there's no further discussion. 

Code of Conduct:

Occupy Venice is vested in providing a safe and open environment for conducting business and discussing ideas. In keeping with the principle of honoring and encouraging responsible and civil debate, we expect attendees to conduct themselves in a respectful manner during GA and WG discussions and to refrain from engaging in disruptive, abusive or violent behavior. We also request that participants avoid using insulting, harassing, or violent language and to cooperate with the accepted meeting procedures and meeting agenda structure. In addition, GA meetings are a drug, alcohol, and tobacco-free environment, including medical marijuana. 

Complaints or concerns regarding participant behavior can be forwarded to the Facilitation WG for consideration. If necessary, meetings between concerned members will be convened to address complaints. Remedies to reconcile conduct issues and violations will be at the discretion of the Facilitation WG. 

[Lindsey Jurca]

Will do!

Sent from a little device with sub-par spell check. Please forgive my typos.