Finance WG minutes 4 01-25-12
1 view
Skip to first unread message
Lisa Green
Jan 26, 2012, 3:19:47 PM1/26/12
to occupyveniceFinance
OV Finance Working Group
01/26/12 6:30PM to 7pm
Ian J, Mike C, Mike L, Lisa G, Sara, Chris, Alivia, Rita, Neil
Ideas/Discussion:
Resource Planning, Tracking, and Control Procedure
Presenter: Lisa G
Expense & Contribution Plan/Forecast/Reimbursement/Receipt Process,
Each proposal developed to include estimated resources required and
any contributions expected, if applicable. Finance working group will
assist other working groups and/or individual proposals in
identifying, and planning for resources including money. Point made
that Facilitation working group would include that resources
requirements as a component of each proposal. Resources required
include not only monetary amounts but non monetary items, for example,
markers, pens, paper, stapler, paint, brushes, banners, t-shirts, sign-
making supplies, meeting space, printing services, sweat equity, etc.
Asking what resources are required including money assists with the
paradigm shift and culture change to view the world as a resource
based environment which values life about all else not just an
economic based world where money is valued at the expense of life.
Proposal: Resource Planning, Tracking, and Control Procedure
Presenter: Lisa G
Background: Review resource requirements, including estimated
expenditures, before presenting proposals to the G.A. The working
group or individual of a proposal will provide a resource requirement
list(s) including any monetary amounts to the Finance WG and provide
all receipts of pre-approved expenditures as a requirement to receive
reimbursement.
- Each expenditure reimbursement must be signed and submitted in order
to receive reimbursement. The requester of the reimbursement will be
required to sign the expenditure reimbursement form as well signatures
are required by a member of the Finance WG, a member of the
Facilitation WG (3 different individuals).
- The Finance working group will log resource requirements of each
proposal, and track estimated expenses. Reimbursement will not be
made for expenditures not identified in the G.A. "approved" proposal
as noted as a supplement to the meeting minutes.
The Finance WG must include three books of record, a log of
expenditures to be maintained with one member of the Finance WG, one
member of the Facilitation WG, and one member of one other working
group (3 different individuals).
Tasks: Example to be included in proposal for G.A.
A resource requirement list will be provided for guidance and
inclusion with proposals by the Finance WG.
An expenditure reimbursement form will be developed for any request
for monetary reimbursements by the Finance WG.
Resources Required:
Materials or non monetary resources estimate: 3 expenditure tracking
logs, 3 pens (black ink), copy paper, use of computer to create
forms,
Note: County Library in MDR permits each member to print up to 10 free
sheets a day, Venice Library is 25 cents per sheet, printing costs
vary round Venice from 10 cents per B&W at mega-corporate Staples or
locally owned printers at ????
Monetary estimate in lieu of in-kind donations: _________
Monetary estimate less non monetary resources: to be completed by
Finance WG
To be presented at a GA soon after Finance WG has a few days to
review, and or modify meeting minutes. Shoot for this coming Tues.,
Jan 31st
________________________________________________________________
Legal Identity: To Be or Not To Be
Presenter: Mike C
Ongoing discussions. Concerns about legal entity of OV collective.
Tracking implications by mega-corporate and world banking MAFIA; legal
entity exposes collective to litigation and possible penalties by gang
of capitalism, other side is how to protect resource of collective
from theft, corruption and misuse of power within the collective? The
general consensus of OV is that the members chosen to maintain the
resources, especially the monetary resources, must exist. Those
entrusted must display fidiciuary responsibility, illustrating a
regular pattern of responsibility and accountability for the self and
the collective, a sense of trust worthiness, and honorable
characteristics that protect, and preserve the integrity of the self,
and the collective.
Discussion about bank account. Does OV open a bank account? Currently
the WePay account on the OV website is opened under the name of one
member not identified here to protect that members identity. The
password information is maintained by one member of the Social Media
WG but also should be maintained by one member of the Finance WG, and
one member of the Facilitation WG (3 different individuals).
Any receipt of cash/check(s) or gift card(s) must include a receipt
signed by donator, as well, signatures of one member from the Finance
WG, one member of the Facilitation WG (3 different individuals).
To be discussed further.
________________________________________________________________
Fundraising: "Pass the Hat" at GA's
Presenter: Mike L
Background: Increase the amount of donations. Request those able to
make a $1 dollar donation.
Per Chris: GA mtg. minutes reflect that donations during actions and/
or events can be requested.
Objection made to ask for a specific amount by a couple of members
(Lisa G, Chris, Sara) and concerned was expressed regarding impact on
"first timers" to GA hearing requests for donations?
Per Mike C: Agreed that asking was one way to offer another form of
participation. Support of "passing a hat" each GA with Facilitation WG
responsible for making the request is a non mandatory manner but with
the spirit that any donations help further the cause.....
To be presented at a GA soon after Finance WG has a few days to
review, and or modify meeting minutes. Shoot for this coming Tues.,
Jan 31st
________________________________________________________________
Fundraising: Request Donations through Facebook pgs.
Presenter: Chris
Background: Post request on Facebook page specifying action and
identifying resources required including amount of money requested to
meet action and/or event.
To be discussed further.
________________________________________________________________
Fundraising: Weekly Farmers Market
Chris to connect with Farmers Mkt contacts to build alliance that
would permit OV to pass out literate about OV, such as OV newsletter
and/or supported and endorsed actions from the OV GA, and request
donations for proposals, actions or general operations of the
collective (what requirements, if any, should be required of any one
receiving donations, and has this been addressed in GA already?)
01/26/12 6:30PM to 7pm
Ian J, Mike C, Mike L, Lisa G, Sara, Chris, Alivia, Rita, Neil
Ideas/Discussion:
Resource Planning, Tracking, and Control Procedure
Presenter: Lisa G
Expense & Contribution Plan/Forecast/Reimbursement/Receipt Process,
Each proposal developed to include estimated resources required and
any contributions expected, if applicable. Finance working group will
assist other working groups and/or individual proposals in
identifying, and planning for resources including money. Point made
that Facilitation working group would include that resources
requirements as a component of each proposal. Resources required
include not only monetary amounts but non monetary items, for example,
markers, pens, paper, stapler, paint, brushes, banners, t-shirts, sign-
making supplies, meeting space, printing services, sweat equity, etc.
Asking what resources are required including money assists with the
paradigm shift and culture change to view the world as a resource
based environment which values life about all else not just an
economic based world where money is valued at the expense of life.
Proposal: Resource Planning, Tracking, and Control Procedure
Presenter: Lisa G
Background: Review resource requirements, including estimated
expenditures, before presenting proposals to the G.A. The working
group or individual of a proposal will provide a resource requirement
list(s) including any monetary amounts to the Finance WG and provide
all receipts of pre-approved expenditures as a requirement to receive
reimbursement.
- Each expenditure reimbursement must be signed and submitted in order
to receive reimbursement. The requester of the reimbursement will be
required to sign the expenditure reimbursement form as well signatures
are required by a member of the Finance WG, a member of the
Facilitation WG (3 different individuals).
- The Finance working group will log resource requirements of each
proposal, and track estimated expenses. Reimbursement will not be
made for expenditures not identified in the G.A. "approved" proposal
as noted as a supplement to the meeting minutes.
The Finance WG must include three books of record, a log of
expenditures to be maintained with one member of the Finance WG, one
member of the Facilitation WG, and one member of one other working
group (3 different individuals).
Tasks: Example to be included in proposal for G.A.
A resource requirement list will be provided for guidance and
inclusion with proposals by the Finance WG.
An expenditure reimbursement form will be developed for any request
for monetary reimbursements by the Finance WG.
Resources Required:
Materials or non monetary resources estimate: 3 expenditure tracking
logs, 3 pens (black ink), copy paper, use of computer to create
forms,
Note: County Library in MDR permits each member to print up to 10 free
sheets a day, Venice Library is 25 cents per sheet, printing costs
vary round Venice from 10 cents per B&W at mega-corporate Staples or
locally owned printers at ????
Monetary estimate in lieu of in-kind donations: _________
Monetary estimate less non monetary resources: to be completed by
Finance WG
To be presented at a GA soon after Finance WG has a few days to
review, and or modify meeting minutes. Shoot for this coming Tues.,
Jan 31st
________________________________________________________________
Legal Identity: To Be or Not To Be
Presenter: Mike C
Ongoing discussions. Concerns about legal entity of OV collective.
Tracking implications by mega-corporate and world banking MAFIA; legal
entity exposes collective to litigation and possible penalties by gang
of capitalism, other side is how to protect resource of collective
from theft, corruption and misuse of power within the collective? The
general consensus of OV is that the members chosen to maintain the
resources, especially the monetary resources, must exist. Those
entrusted must display fidiciuary responsibility, illustrating a
regular pattern of responsibility and accountability for the self and
the collective, a sense of trust worthiness, and honorable
characteristics that protect, and preserve the integrity of the self,
and the collective.
Discussion about bank account. Does OV open a bank account? Currently
the WePay account on the OV website is opened under the name of one
member not identified here to protect that members identity. The
password information is maintained by one member of the Social Media
WG but also should be maintained by one member of the Finance WG, and
one member of the Facilitation WG (3 different individuals).
Any receipt of cash/check(s) or gift card(s) must include a receipt
signed by donator, as well, signatures of one member from the Finance
WG, one member of the Facilitation WG (3 different individuals).
To be discussed further.
________________________________________________________________
Fundraising: "Pass the Hat" at GA's
Presenter: Mike L
Background: Increase the amount of donations. Request those able to
make a $1 dollar donation.
Per Chris: GA mtg. minutes reflect that donations during actions and/
or events can be requested.
Objection made to ask for a specific amount by a couple of members
(Lisa G, Chris, Sara) and concerned was expressed regarding impact on
"first timers" to GA hearing requests for donations?
Per Mike C: Agreed that asking was one way to offer another form of
participation. Support of "passing a hat" each GA with Facilitation WG
responsible for making the request is a non mandatory manner but with
the spirit that any donations help further the cause.....
To be presented at a GA soon after Finance WG has a few days to
review, and or modify meeting minutes. Shoot for this coming Tues.,
Jan 31st
________________________________________________________________
Fundraising: Request Donations through Facebook pgs.
Presenter: Chris
Background: Post request on Facebook page specifying action and
identifying resources required including amount of money requested to
meet action and/or event.
To be discussed further.
________________________________________________________________
Fundraising: Weekly Farmers Market
Chris to connect with Farmers Mkt contacts to build alliance that
would permit OV to pass out literate about OV, such as OV newsletter
and/or supported and endorsed actions from the OV GA, and request
donations for proposals, actions or general operations of the
collective (what requirements, if any, should be required of any one
receiving donations, and has this been addressed in GA already?)
Reply all
Reply to author
Forward
0 new messages