Level Two Threat Action Steps

[Kimberly Olsen]

Multiple Cases of Coronavirus in NYC and More Stringent Actions Recommended

• If an employee has been in contact with someone who has the virus, they should be in quarantine and start using accrued sick time
• Check with your org about expanded sick time policy 
• Track the schools Teaching Artists visit 
• If you have to cancel student programs either...
• Share a video of the production and do not issue refunds
• Cancel and refund
• Rebook if possible
• Get your Board to approve using a percentage of a reserve fund 
• Use online tools and resources to telecommute and connect with classes, program participants, and audiences
• Extend cancelation policy and pay actors/Teaching Artists a percentage of their rate
• "Reschedule all school visits to our site in March to May/June. (We are) waiting on April visits until we hear from surrounding districts and policies around visits. Working now on a two week work plan for my staff to be prepared should the office close. Actually looking at the repercussions of this bleeding into our Summer camp offerings should the school year get extended. As of right now, there is no waver for the 180 school day rule for the state."
• Adhere to regular cancellation policy if one if already in place (for example: full payment for classes within 10 business day window)
• "Move around professional development schedule (and use those funds) to train and pay Teaching Artists if classes are canceled"
• Find alternate spaces if venue cancels or closes
• Change the way your front desk interacts with visitors, for example:
• Have visitors sign in with their own pencils
• Offer Purell and encourage staff to use it after any transaction / coat check
• Change registration open dates for future programming