Finance and Administrative Coordinator (Lexington, KY)

[Laura Palumbo]

Finance and Administrative Coordinator

Ampersand Sexual Violence Resource Center: https://kynonprofits-jobs.careerwebsite.com/job/finance-and-administrative-coordinator/59156919/

 

Description

Job Summary:                  Under general supervision of the Director of Finance, HR & Payroll, the Finance and Administrative Coordinator will generally be performing multiple responsibilities.

General front office duties to include

·        Opening/closing the center.

·        Greet clients, visitors, and guests, connecting them with the appropriate staff.

·        Maintain office to include, ordering supplies and contacting building landlords for repairs.

·        Answer phone calls and connect callers with the appropriate staff.

·        Receive and distribute mail and deliveries.

·        Maintain all client files, both electronic and a paper records system.

·        Coordinate and maintain master calendar of staff appointments, and schedules.

·        Participate in staff on-call rotation to support 24/7 operations.

·        Assist Board and Executive Director with monthly Board Meetings.

·        Maintain employee paperwork for grant reporting and auditing.

·        Log all checks and write thank you letters in Donor Data Base Program.

·        Onboard new employees / Offboard exiting employees, with administrative responsibilities.

·        Health Safety Officer during COVID-19 Pandemic.

·        Provide general administrative support including filing, typing, scanning, copying, printing, organizing, mailings, etc. to the Executive Director and the Finance Department, or as directed by them to assist other staff as needed.

Technology Duties

·        Work with outside IT Administrator to meet the on-going needs of agency and to facilitate agency IT purchases.

 Assist the Director of Finance, Human Resources, & Payroll

·        Perform duties as assigned including working with QuickBooks and attending Finance Committee Meetings.

To Apply:                            Send a cover letter and resume to applic...@ampersandky.org.

                                           Accepting Applications until position is filled.

                                           No Phone calls please.

Ampersand is an Equal Employment Opportunity employer.

Requirements

Qualifications

·        Excellent written, verbal, and interpersonal communication skills.

·        Required completion of a 40-hour training session provided by Ampersand and twelve hours of continuing education per year.

·        Knowledge of HIPAA compliance guidelines.

·        Ability to pass a fingerprint FBI background and reference check.

·        Valid driver’s license and reliable personal transportation with appropriate level of vehicle insurance.

·        Willingness to take an intersectional, anti-oppression approach to your work and have a basic understanding of privilege.

Desired Qualities

·        Some QuickBooks knowledge preferred.

·        Commitment to Ampersand’s mission, vision and core values.

·        Ability to work flexible hours, including some evenings and weekends.

·        Ability to adapt to crisis situations and work well under stress.

·        Strong time-management and multi-tasking skills.

·        Ability to conduct self in a professional and ethical manner.

·        Ability to complete all required documentation in a timely fashion.

·        Demonstrated experience in working with Microsoft Office products.

·        Expert decision and problem-solving skills.

·        Ability to deal with frequent change, delays or unexpected events.

·        Ability to work independently and as part of a team.

·        High level of knowledge related to best practices for trauma and sexual violence.

·        Ability to work with diverse personalities and maintain effective working relationships.

·        Notary Public

Physical Demands, Work Environment, and Equipment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions.

·        Physical Demands: While performing the essential duties of this job, the employee is frequently required to stand or sit; use hands to finger, handle, or feel; talk; and hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

·        Work Environment: The duties of this position are performed in a typical administrative office environment but also require some traveling. While performing the duties of this position, the employee is exposed to weather conditions prevalent at the time. The noise level of the environment is usually minimal.

·        Equipment: Office equipment (computer, telephone, copier, projector system, printer, display materials, group polling technology).

Nonessential functions

Perform other related duties as assigned.