Executive Director (Pomona, CA)
jhe...@nsvrc-respecttogether.org
Project Sister Family Services was established in 1972. Our mission is to reduce the trauma and risk of sexual violence and child abuse. The office is located in central Pomona, California. This is a stand-alone rape crisis agency providing in-person, sexual assault and child abuse crisis intervention, prevention and community education services. The current Executive Director is retiring at the end of September 2024 after 20 years of service and the Board of Directors has initiated an executive search. If you are interested in applying for this position, please submit a cover letter and resume/CV to in...@projectsister.org with EXECUTIVE DIRECTOR
SEARCH in the subject line.
PROJECT SISTER FAMILY SERVICES
JOB DESCRIPTION
TITLE: EXECUTIVE DIRECTOR
STATUS: REGULAR
TIME BASE: FULL-TIME
CLASSIFICATION: EXEMPT, salaried
SALARY RANGE: $93,500.00 - $110,000.00, annual
SUMMARY: Project Sister Family Services is a nonprofit agency with the mission to reduce the
trauma and risk of sexual violence and child abuse. The Executive Director is responsible to the
Board of Directors and manages day-to-day operations including administrative, fiscal and program
elements of the agency. The Executive Director serves as the primary link between agency
departments and the Board of Directors.
MINIMUM QUALIFICATIONS:
• MSW/PhD/MPH or similar in social service or related field.
• Minimum of five (5) years experience working in a nonprofit organization with at least three
(3) years in a supervisory/management position.
• Obtain agency-approved Advocate Certification (California evidence code, section 1035.2) and
maintain annual continuing education requirements if not a licensed clinician.
• Excellent communication skills, both verbal and written.
• Ability to pass background checks (Live Scan, Intellicorp) and including DMV violations
printout.
• Valid California Driver’s License, proof of insurance and reliable car.
DUTIES:
Reports directly to the President of the Board of Directors with responsibility for management of
administrative, fiscal and programmatic operations of the agency and reporting these to the full
Board of Directors in at least 10 monthly meetings per year.
• Administrative:
a. Implements the policies and procedures set by the Board of Directors.
b. In collaboration with Board President, prepares and distributes materials for Board meetings.
c. Assures agency compliance with all federal, state and local laws pertaining to nonprofit
organizations, including California and federal labor laws.
d. Negotiates contracts with funding sources and assures compliance with all contracts.
e. Maintains active relationships with local, county, state & federal legislators and community
representatives.
f. Manages all public relations activities.
• Fiscal:
a. Hires, trains, supervises, evaluates bookkeeper.
b. Reviews monthly bank reconciliation report, statement of financial activity and statement of
financial position.
c. Prepares monthly cost reimbursement invoices.
d. Prepares annual agency and program budgets.
e. Seeks foundation, corporate & governmental funding through grant proposals & presentations.
f. Prepares monthly and annual reports, budgets, program plans.
• Programmatic:
a. Hires, trains, supervises, evaluates program managers.
b. Planning, implementing, supervising & evaluating program services.
c. Oversees all program activities.
SKILLS:
• Demonstrates excellent fiscal management.
• Demonstrates experience in grant management and administration.
• Knowledge of relevant regulations and compliance standards.
• Strong customer service skills; ability to interact professionally and effectively with
individuals from diverse backgrounds; demonstrates a genuine commitment to serve the community.
• Computer proficiency in Microsoft 365 Office products, including Access.
• Self-motivator with excellent interpersonal and organizational skills.
• Collaborator and a commitment to a team-based approach.
• Able to conduct business both in-house and in the community.
• Ability to maintain confidentiality of records and information and is the Custodian of
Records for clinical charts including processing of subpoenas.
• Ability to collect and interpret client data.
• Ability to manage details, assess priorities, meet deadlines and provide follow-through.
MENTAL DEMANDS:
• Managing multiple tasks and responsibilities concurrently.
• Ability to work independently, problem-solve and meet deadlines.
• Ability to work collaboratively and lead a team.
• Maintains a positive attitude.
• Ability to learn procedures, retain and teach information.
• Ability to exercise good judgement and discretion.
• Ability to manage vicarious trauma experienced by staff in that the agency’s central client
service is treatment of sexual trauma.
PHYSICAL DEMANDS
• Requires repetitive motion and sitting at a computer keyboard.
• Requires walking, taking stairs multiple times in a workday and/or driving to various
community locations.
• Able to bend, grasp, reach and lift up to 20 pounds, ability to pull and push moderately
heavy file drawers up to 15 times per day; up to seven hours of sitting per shift; one hour or more
of walking per day.
VISUAL AND HEARING DEMANDS:
• Driving.
• Computer monitor, reading and note-taking up to 5 hours, on and off, in a day.
• Using the telephone up to 3 hours, on and off, in a day.
ENVIRONMENT
• Office setting on two floors with temperature control and air purifiers.
• Handicapped parking is available on a first-come, first-serve basis.
• An elevator is available to reach the third floor where our office is located and accessible
restrooms are located just outside our main office door.
• Therapist desks, treatment rooms and a small ½ kitchen with running water are located on the
main floor of the office. There is a second floor accessed by stairs with a handrail which is used
by hotline and outreach staff and for staff meetings and trainings.
TECHNOLOGIES
• Proficient in Microsoft 365 Office programs and/or willing to learn and grasp new programs
and systems.