"Find" in shared folders.

dkr...@mco.edu

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Mar 22, 2001, 12:23:31 PM3/22/01

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I have shared a folder (with several MS Word
docs) with a group of users in my department.
These users are unable to use the “Find in
GroupWise” to search on key words in this folder.
What processes are required to allow these users
to use the “Find” function?

Herbert Chun

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Mar 26, 2001, 5:08:42 PM3/26/01

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The "Find in GW" uses GW for doc management. When you say you "shared a
folder" is that a network share or a GW shared folder? If it is a
network share, you need to use something like FastFind to search the
folder. If you are using GW for doc management, make sure the sharing
rights of the docs in the folder is set to "Shared with"
herbert chun

Danita Zanre

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Mar 26, 2001, 10:59:52 PM3/26/01

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Try a filter instead.

Danita Zanrè
Novell Support Connection Sysop
see http://www.caledonia.net for new GroupWise books

dkr...@mco.edu

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Mar 27, 2001, 10:51:34 AM3/27/01

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'm trying to use the Quickfinder to locate
documents with key words via "Find in GroupWise".

The subfolders were created in the GW Library
Documents folder. These folders were "Shared
with" other GW accounts. The documents placed in
the folders were "indexed" and I am able to
search for any word via "Find in GroupWise" with
in these documents. However the users that I
shared the folders are unable to obtain any
documents in their "Find in GroupWise".

Is there another step that needs to be competed
so that other users can use the "Find" function?

Danita Zanre

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Mar 27, 2001, 7:10:33 PM3/27/01

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I'll have to do some testing. Quite honestly, shared folders are a terribly inefficient way to manage documents, but it's difficult for some people to get the hang of doing their own searches. If the users are able to search in a shared folder, then why aren't they just searching the library?

I think we will find that this is a bug, but I'll do some checking.

Danita

Danita Zanre

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Mar 27, 2001, 7:26:49 PM3/27/01

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I'll have to do some testing. Quite honestly, shared folders are a terribly inefficient way to manage documents, but it's difficult for some people to get the hang of doing their own searches. If the users are able to search in a shared folder, then why aren't they just searching the library? Are you just granting them rights by putting the documents in the folders and not granting actual rights to the documents? I think this will be seen as the issue. Putting documents in a shared folder is a "temporary" grant of rights and probably confuses the search.

I think we will find that this is a bug, but I'll do some checking.

Danita

Pat Mueller

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Mar 30, 2001, 10:21:57 AM3/30/01

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Danita, This discussion on shared folder use caught my attention. In our
case, the shared folders are so popular because the indexing is not always
complete when the document is needed. Typically, shared folders here are
used between secretaries and attorneys, and the Attorney will be reviewing
the document as soon as the secretary types it and it will go through
several revisions quite quickly. Even indexing every hour is not
sufficient. Is there a better way? Does limiting the number of documents
in the shared folder help much to lessen the inefficiencies? Thanks.

Verner Langballe

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Apr 2, 2001, 5:23:04 PM4/2/01

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The best solution is to set up a server alone for indexing,
it can run constant.

Verner

Pat Mueller skriver: