---------- Forwarded message ----------
From:
TL Prasad <t...@barc.gov.in>
Date: Tue, Dec 3, 2013 at 4:48 PM
Subject: Re: {NITK_Batchleader: 161} Mobilization for air ticket booking from India!
To: nupadhya <
nupa...@gmail.com>
Cc:
krec_nitk_b...@googlegroups.com
Hello Nataraj,
Hope blr and mumbai as exit ports should be OK for most of us. How is the
response for TOur A. Hope we can work out costs including all overheads
indicated by you time to time. May be better to depend on batchmates over
there for local tour packages.
Bye
> Batch Leader, pls forward it to all in your batch! Best Rgds
>
> On Monday, December 2, 2013 11:22:13 PM UTC+5:30, Nataraja Upadhya wrote:
>>
>> This is an important announcement! Per this announcement, we need
>> focused
>> mobilization help from you through next week towards signing up maximum
>> people for air ticket booking.
>>
>> (We have been busy for last 5 days to shortlist a vendor to offer group
>> discounts on both air travel and group tour in US. We have learned that
>> such an approach is not suitable for the following reasons:
>> - Cramming both the responsibilities on a single vendor creates a
>> single point of stress and risk in execution.
>> - The vendors showed the sign of fatigue to handle many exceptions we
>> will have to the general rule regarding travel date, port, booking date,
>> potential cancellation etc.
>> - There is an urgency now to book the air tickets within December
>> for
>> best discount, followed by Visa processing towards confirming the
>> booking
>> followed by tours finalization. Therefore, there is no need to work on
>> all
>> together, rather focus on priorities one by one and leverage the
>> mobilization as it happens, and minimize the risk to all if the
>> mobilization does not come to the level hoped.
>> - The mobilization effect so far is not very effective to commit
>> higher numbers.)
>>
>> So, we are therefore simplifying the process as follows:
>>
>> 1. First focus on prioritizing airline booking. For this, we have fixed
>> Bangalore and Mumbai as two exit ports and SFO as the port of entry in
>> US.
>>
>> 2. We have set the flight date from India as May 8th so that we arrive
>> at
>> SFO before 5 pm so as to join the reception dinner at the event venue
>> that
>> evening. Our original plans of three group tour options remain: 6 Days:
>> LA,
>> SD, LV, 9 Days: 6 Days + Yosemite; 12 Days: 6 Days package + Niagara,
>> WDC,
>> NY.
>>
>> 3. Based on group tour templates, we have fixed the return flight dates
>> options as follows:
>>
>> From LA on May 17, 2013
>> From SFO on May 20, 2013
>> From NewYork on May 23.
>>
>> 3. To get the best fares, we need to book at least 15 seats for the
>> resulting 6 flight date*port combinations as follows. We have 1 week
>> for
>> this from today to complete our booking. We will receive the price quote
>> tomorrow from different vendors, and we will appoint one vendor only so
>> that we do our best to ensure minimum bookings for each flight
>> combination
>> as follows.
>>
>> 1. From Bangalore to San Francisco on 7th May Night/8th May morning to
>> SFO by 5 pm May 8th
>> Return Journey from SFO to Bangalore on May 20, 2013 post 2 pm boarding
>> at
>> SFO
>>
>> 2. From Bangalore to San Francisco on 7th May Night/8th May morning to
>> SFO by 5 pm May 8th
>> Return Journey from LA to Bangalore on May 17, 2013 post 2 pm boarding
>> at
>> LA
>>
>> 3. From Bangalore to San Francisco on 7th May Night/8th May morning to
>> SFO by 5 pm May 8th
>> Return Journey from JFK New York to Bangalore on May 23, 2013 post 2 pm
>> boarding at JFK
>>
>> 4. From Mumbai to San Francisco on 7th May Night/8th May morning to SFO
>> by 5 pm May 8th
>> Return Journey from SFO to Mumbai on May 20, 2013 post 2 pm boarding at
>> SFO
>>
>> 5. From Mumbai to San Francisco on 7th May Night/8th May morning to SFO
>> by 5 pm May 8th
>> Return Journey from LA to Mumbai on May 17, 2013 post 2 pm boarding at
>> LA
>>
>> 6. From Mumbai to San Francisco on 7th May Night/8th May morning to SFO
>> by 5 pm May 8th
>> Return Journey from JFK New York to Mumbai on May 23, 2013 post 2 pm
>> boarding at JFK
>>
>> 4. Those who will not find it fit to choose any of these flight
>> combinations or the vendor we have selected have the following options
>> - Mobilize among yourself 15 total passengers who can fit into your
>> customized tour plan and approach the vendor we select for air ticket
>> booking for a quote.
>> - Alternatively, make your own flight arrangements, individually or as
>> a
>> group approaching any vendor.
>>
>> Irrespective of air travel plans, all alumni including the one in US and
>> the ones coming from other countries are still welcome to the join the
>> standard tour packages we arrange wit ha vendor.
>>
>> 5. The flight combinations which will not collect minimum 15 bookings by
>> next one week will be canceled. Remaining party may have to pay the
>> additional premium to the vendor selected for lack of group booking or
>> go
>> for alternate arrangement on their own.
>>
>> 6. Therefore, all of us need to mobilize among our network as to our
>> preference for tour and air package and polarize into 6 different flight
>> plan groups. Once we have sufficient mobilization, the individuals can
>> approach the appointed vendor for air ticket booking.
>>
>> 7. The group booking also helps us to protect an individual from hefty
>> cancellation fees as long as we maintain the minimum 15 within a flight
>> plan.
>>
>> 8. Since we have sufficient time for finalizing the tour vendor and
>> plans,
>> we are announcing the indicative tour packages now, so that one can make
>> a
>> decision on the flight plan per preferred tour plan.
>>
>> Next Steps:
>>
>> 1. We will review the air ticket booking quotes and announce the vendor
>> and his pricing within next two days.
>> 2. All alumni willing to travel please mobilize among yourself to select
>> a
>> particular flight plan and associated tour package
>> 3. Alternatively, for those who do not fit into any of the standard
>> flight
>> plans announced, please mobilize 15 passengers immediately to get a
>> competitive quote for group booking from the selected vendor or any
>> vendor
>> of your preference.
>> 4. Those who are on their own and cant fit into any standard flight plan
>> announced nor can mobilize a team of 15 passengers, please make your own
>> arrangements for the flight booking.
>> 5. Irrespective of air travel arrangement,
>> please indicate to us in this forum as to whether you like to be part
>> of
>> any standard tour package we have announced.
>>
>> Other updates:
>>
>> The standard tour template looks like this, the pricing is under
>> negotiation, (we have some time to close the tour plans). Indicative
>> fares
>> including entry to listed attractions are approx. 65K, 93K, 136K, this
>> price is not final and only for budget verification.
>>
>>
>>
>> *Tour A*
>>
>> 9 Nights / 10 Days
>>
>> *Tour B*
>>
>> 12 Nights / 13 Days
>>
>> *Tour C*
>>
>> 15 Nights / 16 Days
>>
>> Alumni Meet
>>
>> 4 Nights
>>
>> 4 Nights
>>
>> 4 Nights
>>
>> Post Alumni Meet Tour
>>
>> 5 Nights
>>
>> 8 Nights
>>
>> 11 Nights
>>
>> Fly-out of India
>>
>> 8th May 2014
>>
>> 8th May 2014
>>
>> 8th May 2014
>>
>> Fly-out of US
>>
>> 17th May 2014
>>
>> 20th May 2014
>>
>> 23rd May 2013
>>
>> Cities Visited
>>
>> San Francisco - 4 nights
>>
>> Los Angeles - 2 nights
>>
>> San Diego - 1 night
>>
>> Las Vegas - 2 nights
>>
>> San Francisco - 4 nights
>>
>> Los Angeles - 2 nights
>>
>> San Diego - 1 night
>>
>> Las Vegas - 2 nights
>>
>> Yosemite - 3 nights
>>
>> San Francisco - 4 nights
>>
>> Los Angeles - 2 nights
>>
>> San Diego - 1 night
>>
>> Las Vegas - 2 nights
>>
>> Niagara - 1 night
>>
>> Washington DC - 2 nights
>>
>> New York - 3 nights
>>
>> Paid Attractions Included in the tour
>>
>> Universal Studios, LA
>>
>> Sea World, San Diego
>>
>> Grand Canyon West Rim bus tour with Skywalk, Las Vegas
>>
>> Universal Studios, LA
>>
>> Sea World, San Diego
>>
>> Grand Canyon West Rim bus tour with Skywalk, Las Vegas
>>
>> Yosemite National Park for 2 days, Yosemite
>>
>>
>>
>> Universal Studios, LA
>>
>> Sea World, San Diego
>>
>> Grand Canyon West Rim bus tour with Skywalk, Las Vegas
>>
>> Maid of the Mist, Niagara
>>
>> Smithsonian Air and Space Museum and Hershey's, Washington DC
>>
>> Statue of Liberty Cruise, Empire State Building, New York
>>
>> Guided City Tours by bus with various Photo-stops
>>
>> Los Angeles - 3 hrs
>>
>> Las Vegas - 3 hrs
>>
>> Los Angeles - 3 hrs
>>
>> Las Vegas - 3 hrs
>>
>> Los Angeles - 3 hrs
>>
>> Las Vegas - 3 hrs
>>
>> Washington DC - 4 hrs
>>
>> New York - 4 hrs
>>
>>
>>
>>
>>
>> *Sightseeing Tour Cost Per Adult on Twin / Triple Sharing Basis*
>>
>>
>>
>> *Tour A*
>>
>> 9 Nights / 10 Days
>>
>> *Tour B*
>>
>> 12 Nights / 13 Days
>>
>> *Tour C*
>>
>> 15 Nights / 16 Days
>>
>> Group Size
>>
>> Min 30 PAX
>>
>> Min 30 PAX
>>
>> Min 30 PAX
>>
>> Per Adult on Twin Sharing Basis
>>
>> *Pending / person*
>>
>> 3.09% Govt Service Tax not included
>>
>> *Pending / person*
>>
>> 3.09% Govt Service Tax not included
>>
>> *Pending / person*
>>
>> 3.09% Govt Service Tax not included
>>
>> Inclusions
>>
>> 2 star accommodation on twin/triple sharing basis for 5 nights
>>
>> Paid inclusions as indicated
>>
>> 5 Breakfast and 5 Indian Dinners
>>
>> 2 star accommodation on twin/triple sharing basis for 8 nights
>>
>> Paid inclusions as indicated
>>
>> 8 Breakfast and 8 Indian Dinners
>>
>> 2 star accommodation on twin/triple sharing basis for 11 nights
>>
>> Paid inclusions as indicated
>>
>> 11 Breakfast and 11 Indian Dinners
>>
>> Proposed 2 Star Hotels
>>
>> Los Angeles - Best Western or similar
>>
>> San Diego - Days Inn or similar
>>
>> Vegas - Palace Station or similar
>>
>> Los Angeles - Best Western or similar
>>
>> San Diego - Days Inn or similar
>>
>> Vegas - Palace Station or similar
>>
>> Yosemite - Best Western or similar
>>
>> Los Angeles - Best Western or similar
>>
>> San Diego - Days Inn or similar
>>
>> Vegas - Palace Station or similar
>>
>> Niagara - Days Inn or similar
>>
>> DC - Comfort Inn or similar
>>
>> New York - Days Inn or similar
>>
>> Note: Per the feedback from experienced tour vendors, we made following
>> key changes in the tour design:
>>
>> 1. We removed Disney Land attraction in LA to make the tour less hectic
>> and anticipating not many kids in the tour. We retain Universal Studio.
>>
>> 2. We removed Lake Tahoe from the Medium Tour option to make the return
>> journey from Yosemite to SFO by bus less hectic.
>>
>> 3. We reduced a night in WDC and added it to New York.
>>
>> Please note that as we mobilize airline bookings, we still have option
>> to
>> change tour plans but the start and end dates will remain the same.
>>
>> Immediate focus for all is to finalize their flight plan and to mobilize
>> others to be in the same flight plans as theirs!
>>
>> More important announcements to follow tomorrow!
>>
>> Best Rgds
>>
>
> --
> You received this message because you are subscribed to the Google Groups
> "krec_nitk_batchleaders" group.
> To unsubscribe from this group and stop receiving emails from it, send an
> email to
krec_nitk_batchle...@googlegroups.com.
> To post to this group, send email to
>
krec_nitk_b...@googlegroups.com.
> For more options, visit
https://groups.google.com/groups/opt_out.
>
TL Prasad
**************************************
Senior Scientific Officer
Room 301 DD
Chemical Engineering Group
Bhabha Atomic Research Centre
Mumbai-40085
Ph:
9122-25594669(O)
9122-25564402(R)
9869879214 (M)
Fax:
9122-25505151
*******************************************
Doctoral Research area(HBNI): "Study on Recovery of heavy metal ions from
seawater by novel adsorbents"
*******************************************
Fellow of Institution of Engineers
National Governing Council of I.I.Ch.E(2006-2008)
Joint Secretary of I.I.Ch.E (2008)
Editor IIChE-Mumbai Regional Centre news letter (2012-2013)
*************************************************