Fwd: {Chapman-LA} POACHED - Job Opp Office Coordinator & Executive Assistant to the COO

[Nicole Zwiren]

Nicole Zwiren

Begin forwarded message:

From: Erin Larsen <erinf...@gmail.com>
Date: January 20, 2016 at 9:37:51 AM PST
To: chapman-la <chapm...@googlegroups.com>
Subject: {Chapman-LA} POACHED - Job Opp Office Coordinator & Executive Assistant to the COO
Reply-To: erinf...@gmail.com

Job description
Office Coordinator & Executive Assistant to the COO  
Beverly Hills, CA 


We are seeking an Office Coordinator and Executive Assistant to support COO. 


The Role: 
A candidate will be self-motivated, proactive, problem-solving, flexible, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and initiative.  


Specific responsibilities include, but are not limited to: 
Manage complex calendars including scheduling and confirming meetings both internally and externally 
Administrative duties around processing travel and expense reports 
Heavy communication internally and externally 
Help track and enter various contracts  
Work collaboratively with admins within larger team and across disciplines 
Greet visitors and provide information as asked 
Answer telephone and handle flow of visitors 
Type and distribute letters and correspondence 
Manage files, record systems, office supplies. 
Create and maintain liaison with suppliers/vendors 
Overall responsibility for office appearance and functionality  

Qualifications: 
BA/BS Degree 
Ability to respond after hours for important, timely or urgent matters 
Team-player who operates in a fast paced team-oriented setting 
Ability to be discrete and maintain confidential information 
Understanding of how to prioritize and respond accordingly 
Strong written and verbal communication skills and the ability to multi-task 
Proficiency in Microsoft Word, Excel, Outlook, Powerpoint, Google Docs, Google Mail

Please send all resumes to sgr...@oceanblueentertainment.com

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