Lost in Space question

[Roger]

Alex,

Some time back, when I was wittering on about exporting to JPG instead
of GIF< I lamented that I had to export the home folder, then invert
and export the rest. You advised that I just export the workspace.

Having waited till R3 was stable (or so I thought till Dans report), I
tried again with the latest and can report that if I do an Export-
>Space from the HOME (top level/Inbox Folder) with only one workspace
available, then I only get the items in that folder.

Can you explain the default workspace that is created ? i.e. if I
start with the default top level folder as HOME and do not explicitly
create any spaces, but do create folders, are the new folders counted
as part of the initial "Space".

It seems that unless I create a new Space, then each folder defaults
to its own space.

Still trying to understand these sspaces before I start relying on
them.

Thanks

Roger

[Alex]

Hi Roger

Solid question. You caught me on my way out to lunch and I will be
back in 2-4 hours or so (@errands conspire). I'll prepare a reply as
soon as I am back home after that. In the meantime, please don;t
despair. My UI is at fault perhaps for not making this clearer. 'Til
then remember that spaces are arbitrary collections of notes, and that
these collections are either:

a. the reflection of a folder listing (Open folder)
b. the results of a note search (by tag, primarily)

These collections further exclude those notes that you dropped (bottom
row, 3rd button from the right) from the current space.

But this is all wordy and I think that I need to combine a YouTube
demo. So I'll get to work on that today and will post it in a few
hours.

Thanks
Alex

[Alex]

Hi Roger

Well events above and beyond mere errands have conspired and I was not
able to get started on that YouTube video. Still, coming back to your
questions:

| Some time back, when I was wittering on about exporting to JPG

| instead of GIF, I lamented that I had to export the home folder,

| then invert and export the rest. You advised that I just export
| the workspace.
|

I reread our recent discussions and am not 100% sure of this, but
weren't you trying to export all of your notes? If this is the case,
the fastest way to do that is to either:
1. run a search that returns all notes
2. run a search that returns no notes, followed by a Space > Invert
operation
3. one by one, exclude all notes from your current space, and then run
Space > Invert
Note: I will add a "Find All Notes" menu item to the feature queue to
make this easier

and to then run an Export with the "Current Space" option selected.
Folder hierarchy export are not yet supported though, but that is
queued for a later version.

| Having waited till R3 was stable (or so I thought till Dans report),
|

Well R3 is pretty stable now, it seems. Dan's reported bug has been
fixed on my side and I am awaiting his confirmation to package and
release R3 Take 5.

| I tried again with the latest and can report that if I do an

| Export > Space from the HOME (top level/Inbox Folder) with

| only one workspace available, then I only get the items in
| that folder.
|

This is normal. A space only contains the notes contained by the
current folder, or, those returned by a search operation.

| Can you explain the default workspace that is created ? i.e.
| if I start with the default top level folder as HOME and do not
| explicitly create any spaces, but do create folders, are the
| new folders counted as part of the initial "Space".
|

No they are not. A space is just a collection of notes, as chosen by
you. Opening a folder fills the collection with the notes from the
current folder. Running a search fills the collection with all
matching notes.

| It seems that unless I create a new Space, then each folder
| defaults to its own space.
|

New spaces by default target the HOME folder, i.e., collect all notes
found in that folder. Opening another folder will update the current
space to only include the notes in that folder.


Look, I am thinking of revising the Spaces UI and will have something
to show in the next release. This may help make things clearer.

However, I keep coming back to your earlier article on project
hierarchies. You said that you prefer to organize your work by
creating a folder for each client. Is it not likely that you would
create sub-folders for each client project?

On my side, I have folders for non-client-specific categories, such as
Legal, Marketing, etc. Revenue generation comes principally from
clients (animation studios), so I tend to organize that aspect of my
work in the same way as you: one folder for each client, with sub-
folders for each client project.

Where the system is in need of some kind of improvement is when one
has to deal with cross dependencies. It's easy to embed, but what if a
project outcome is needed by two other non-related projects. To avoid
duplication, linking -- aliases, shortcuts, whatever -- is needed. I
can't see any other way of doing that. I had queued a link drawing
tool for just that: you activate the tool. Draw a shape -- a box, a
circle, a triangle -- and link that to an action -- switch to a space,
open a folder, select a note, run a search operation, etc.

This, combined to navigation history (also queued), could help.

Or... is this becoming too complex?

Alex


On Oct 1, 11:12 am, Roger <rdewsb...@gmail.com> wrote:

[Roger]

Hi Alex.

Excellent response. I can work with this, now that I understand the
parameters. Thanks

Roger