Executive Assistant Waste Busters, Inc. | SudBusters, Inc.
ncrare...@gmail.com
Executive Assistant Waste Busters, Inc. | SudBusters, Inc.
Richmond, CA – Hybrid 50% Remote, 25% in office, 25% onsite at various locations in SF Bay
Offices in: Sebastopol, CA | Richmond, CA | On-site at events as needed | Remote
Compensation
$800-$1000/week based on experience, skills
Schedule - 40 hours per week
Requirements
CA driver’s license
COVID-19 Vaccinated
Benefits
401(k) matching after probationary period
Full Job Description
Company Description
Waste Busters, Inc. | Waste Busters specializes in Zero Waste services and consulting. We help events and venues embrace the Zero Waste model by eliminating wasteful material types while collecting source-separated organics and recyclable materials for recovery.
Our program supports a variety of events that range from festivals, street fairs, sporting events, private parties, corporate and non-profit events, music festivals and concerts. We also offer building services and consulting projects for large refuse generators, including waste characterization studies, surveys and Zero Waste Plans.
SudBusters, Inc. | SudBusters is a spinoff, startup company aiming to further reduce unnecessary waste from Single Use Disposables (SUDs) by providing Reusable Food Service Wares as a Service.
The company services events, venues and other food service locations with a turn-key program that includes the delivery of clean wares, pickup of soiled wares, warewashing on-site or offsite, and occasional on-site management of wares and deposit systems at large special events.
Job Description
We are seeking a dynamic, organized and detail oriented administrative assistant to support the founder and CEO of Waste Busters, Inc. and SudBusters, Inc.
Waste Busters and SudBusters strive to support an environmentally sound society and culture through our Zero Waste efforts. The ideal candidate is someone who is enthusiastic about environmentally sound and sustainable practices, who has the ability to problem solve and work independently while supporting the needs of the CEO.
As the Executive Assistant, you will help reduce the demand on the CEO’s time by administering the day-to-day business requirements. The job will require a high degree of independence and accountability to operate effectively and maintain a workspace that is equally compliant and organized. A strong understanding of accounting/quickbooks, payroll processing, database management and solid organizational skills are required to excel in this role.
Strong communication skills are required: proactive communication, conflict resolution, deescalation, compassion and patience are key skills needed to perform well in this role. You will be in communication with various clients, customers and employees.
About the Role
Schedule: Mostly flexible, as long as deadlines are met and scheduling time with the busy CEO is accommodated. There are some periods in the year that impacts these scheduling demands based on event seasonality and other factors.
Location: A mix of work from home remotely, office work in Sebastopol, CA and Richmond, CA, and on-site events at various US locations as needed for certain special events. Expect to spend 25%-50% of your time at one of our offices maintaining those spaces, filing and organization, inventory and other tasks that demand your physical presence. Many of our staff have been working a hybrid schedule of WFH and onsite, so many of our meetings are still virtual.
Reports to: CEO/President
Includes: Issuance of office keys and company computer, virtual phone number, other vital job tools.
Responsibilities
Support business owner Michael Siminitus in administrative and clerical duties for two businesses including but not limited to:
Maintaining and organizing database, files in a paperless system
Bookkeeping data entry into Quickbooks, generating estimates and invoices
Follow up with file requests via phone or email
Market research and grant research reporting and tracking
Scheduling and review of shifts/employee hours
Compliance review in hiring, onboarding/off-boarding and training programs
Formalize processes: write/review/update SOPs, training manuals, employee handbook and other internal documents
Payroll processing
Employee recruitment and onboarding assistance
Accounts Receivable and Payable: ensuring timely invoicing, payments and bill pay
Monthly Workers Compensation reporting
Monthly accounts reconciliation and reports
Quarterly and yearly tax preparation
Working with contractor design team as needed to execute miscellaneous tasks: web, print, graphics, signage, etc… Graphics experience a plus
Vehicle maintenance tracking: ensure regularly scheduled servicing and mileage tracking
Update and maintain equipment inventory: bins, signage, trash cans, etc…
Consumables purchasing to maintain inventory stock
Travel research and planning
Organization and management of office spaces as needed
Other various tasks to support the CEO and operations of the companies
Qualifications
High School or GED required plus 4 years of experience in a similar role unless possessing B.A. or above
Higher education with degree in Business Administration, Accounting or similar field highly preferred
Familiarity with office software, database software and Quickbooks
Experience working in an office environment
Drivers license with clean record, own vehicle to be able to get to Sebastopol and Richmond, CA, other Bay Area locations