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Amelie Robertos

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Aug 3, 2024, 10:51:32 AM8/3/24

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Enrollment is open three times a year (fall, spring, and summer semesters). Students apply for software licenses one week prior to the start of the semester, through one week after the semester begins. Licenses will be issued to students on Friday the first and second weeks of open enrollment.

Any license acquired from the Graduate School can only be used on students' personal laptops and devices. Software must not be used on UTHealth-managed and owned desktops and laptops. If your lab computer needs software, then the lab should provide it.

Licenses expire after one calendar year but may be renewed if needed. (For example, if you sign up in Spring 2023, your license will be good until Spring 2024. There is no need to renew until then).

Be sure you are not signed into your own personal Google account, otherwise you will receive an error. You can sign into drive.google.com with your UTH-Share account in a private window to avoid access issues to the form.

Once you sign up for your UTH-Share account, come back to this page and refresh it, or click the direct enrollment link below. If you are not logged into your UTH-Share account, you will not be able to see the survey on this page, nor will you be able to fill out the survey.

Note: If you are experiencing a 403 or 404 error, this means you have not logged into your UTH-Share account in the same browser this window is open in. Visit drive.google.com, log in with your [email protected] and log in.

Software is distributed via several channels (see the individual software listings below for specific information on each), but in most cases you will need to place an order through the IT Service Desk to obtain the software. If your department would like additional details about our software contracts, visit the Software and Cloud Services page on the Office of Business and Finance website.

Complete the Site Licensed Software Request Form, including choosing an item from the available software options. In some cases, you may be required to agree to terms and conditions for the selected product.

Note: Access to download software from the IT Service Desk is restricted to current Ohio State faculty, staff and students. The right to distribution of site-licensed software is limited to the OCIO. Individuals are strictly prohibited from loaning such software or making a copy for anyone else.

Registered Site License Software Coordinators can request certain additional software products for departmental distribution. An SLS Coordinator is authorized through their department chair or unit director to partner with OCIO to distribute site licensed software to end users within their department or unit. They must be a regular faculty or staff employee.

All Ohio State students, faculty and staff have access to Adobe Express. Faculty and staff also have access to Acrobat Pro. Departments can purchase discounted licenses for the entire suite of Creative Cloud desktop and mobile apps.

The Office of the Chief Information Officer has an agreement with Adobe to provide Adobe Express, Adobe Acrobat Pro and discounted licenses for the Acrobat Creative Cloud product on all Ohio State campuses. Adobe Express and Acrobat Pro are available to all faculty, staff and GRA/GTAs across all campuses. The Adobe Enterprise License Agreement (ELA) permits units to purchase Creative Cloud licenses they need for faculty, staff, GRA/GTAs and students at a heavily discounted rate. Once purchased, Creative Cloud can have up to two activations per user at a given time and may be used on Ohio State-owned machines, or on home machines for university business.

ArcGIS is a geographic information system (GIS) product from Environmental Systems Research Institute. ArcGIS offers advanced modeling, mapping and analysis capabilities for the desktop. ArcGIS runs on Windows platforms. For information regarding setup for renewal of an existing license, see go.osu.edu/esri.

Ohio State purchases Autodesk licenses at the government rate, which is approximately 90% the cost of a commercial license. Licenses only need to be purchased if users plan to edit drawings. For viewing only, Autodesk TrueView can be installed at no cost through OCIO Self Service (instructions above). If editing of DWG (AutoCAD) or RVT (Revit) files is needed, purchase an Autodesk AEC Collection license. Autocad only licenses are also available. All Autodesk license are named user licenses, and can only be used by the person assigned to the license.

BadCopy Pro is a data recovery tool for floppy disk, CD-ROM, CD-R/W, digital media and other storage media, including hard drives. It can recover corrupted or lost data from damaged, unreadable or defective disks. Available to faculty and staff for on-campus machines only. No home use is allowed. This tool is for use for university business only. When you are no longer affiliated with Ohio State you must return the software to your department or to OCIO.

OSUnet VPN service is designed as a solution for faculty, staff and students to provide remote usage to the OSUnet network that is authenticated and secure. It is for university-related business only and must be left with your department and removed from your home computer when you leave Ohio State.

JMP is an interactive software tool designed for statistical visualization and exploratory data analysis that may be used for classroom instruction, academic research and course work only. Home use is allowed for a holder of the license on campus.

JMP Genomics is an optional package that combines interactive JMP graphics and SAS Analytics, allowing researchers to see and explore genomic data from every angle, understand it and share analysis with colleagues. JMP Genomics is available only to faculty and staff for classroom instruction, academic research and course work only. It can be used on campus and at home for no change (Ohio State Pediatrics has provided a cost share for this license). JMP Genomics is a very large program (approx. 11.2GB in size). Check the file size after downloading to ensure you have received the entire program. JMP Genomics Version 10 is the only version of this software available at this time.

LANDesk software provides organizations with solutions for managment of systems, security, services, assets and processea. It is available to Ohio State faculty and staff for use on all university-owned machines and any machines that require management by Ohio State staff.

OCIO Site Licensing and OCIO Security, with help from CFAES and other offices at Ohio State, have partnered to negotiate a three-year contract with LANDesk for departments to purchase a variety of software from GovConnection. Pricing is based on a per-FTE basis, as calculated by Site Licensing based on departmental Microsoft FTE counts. All departments receive the same price, regardless of size. Site Licensing recommends the Management Suite and Mid-year Upgrade Protection.

Maple is a powerful and comprehensive interactive symbolic algebra system used for engineering and mathematical instruction and research. Additionally, you can access the Maple Application Center, which is a free online resource of (1.) technical solutions submitted by Maple users from around the world, (2.) Maple Student Center for course help, (3.) Maple Power Tools as add-on packages and (4.) The Maple Reporter, which is published semiannually and covers new developments at Waterloo Maple, Inc.

Mathematica is a technical computing system used by science, industry and academia. It combines high-precision numeric and symbolic computation with data visualization and programming capabilities. This license is maintained by the College of Arts and Sciences and is limited to currently employed faculty and staff for use or support of instruction and academic research. This software may also be used on personal machines in support of instruction and academic research. The software is licensed annually at no charge and licenses run from September to September.

Mathematica is a technical computing system used by science, industry and academia. It combines high-precision numeric and symbolic computation with data visualization and programming capabilities. This license is maintained by the College of Arts and Sciences. The student version, available via electronic download through OTDI as "Mathematica for Students," is intended for use on student-owned computers to be used for instruction and research activities.

The MathWorks' MATLAB is an interactive environment for numeric computation that specializes in working with matrices. It combines a powerful user interface with 2-D and 3-D graphics and a comprehensive library of mathematical analysis techniques. Commercial use is prohibited. Additional toolboxes may be ordered. Please contact Cathy Mertz of The Mathworks at 248-675-3310 or cathy...@mathworks.com to inquire about quotations and orders for additional toolboxes. In this case The Mathworks will generate any additional license codes for add-on toolboxes (Child Licenses) for you to combine during installation with your Standard Configuration license codes.The MATLAB TAH Install Guide provides details on how to install additional toolbox licenses NOT in the Ohio State Standard Configuration along with the TAH license for the Standard Ohio State license configuration.

This anti-malware, anti-virus and anti-spyware product is available as both an individual solution (for unmanaged deployments and stand-alone installations) and for departments, as an enterprise-level solution (for managed deployments or departmental distribution).

MINITAB is a statistical analysis software package available to faculty and regular staff for use on campus, in student labs and on Ohio State owned machines for university-related business. To receive access, submit a Site Licensed Software request. Minitab recommends using the web version of the software. Instructions can be found at