Hiding contexts

[Dwight Arthur]

In a thread at https://groups.google.com/d/msg/mylifeorganized/HRJm9Zql4to/KSjl-ATn3PMJ John Smith asked

What do I do about stuff that I want to disappear from view (e.g. because they are on my GTD 'Waiting' or GTD 'Someday-Maybe' list?

Do I need to add advanced filters for every single view that says:

    Context does not contain @Waiting AND

    Context does not contain @Someday-Maybe

First, think about whether you want tasks from each context to be permanently, always hidden or whether there is some event or condition that releases them. "Someday" is an example of a context where tasks just don't become active, you want this context permanently hidden. I believe that there are a few ways to do this, the one I like best is to mark the context always closed.

- hit F8 to bring up the Manage Context display

- select the context that you want to hide

- select the Hours tab in the panel on the right

- click the Always Closed button

- click "close" in the lower right

My <Waiting context is for future tasks - I ordered some equipment that should arrive by Wednesday. On Thursday MLO will remind me and if it's not here I will follow up. In this case, I dont want to hide everything under <waiting, just the ones that are not yet due. So I set a start date for each task and those with future start dates hide themselves.

Some tasks have a context tied to a location and remain inactive until my phone detects that I'm at the location

I have about a dozen issues waiting for a decision from Paul. I have a task for each, and each task is dependent on a task called "see Paul". - Seeing Paul is on my task list but the unresolved issues are not. Before I go to see Paul I complete the "see Paul" task and all my issues appear in the to do list. BTW if I leave Paul with issues still unresolved I just uncomplete the "see paul" task and the issues re-hide.

But for any context where you would even consider coding an exclusion into every view, I would recommend making it a closed context.

-Dwight

[J Smith]

Interesting - yes, some cunning ideas there!

One question is if I have made a context become "always closed" (e.g. your task tagged with @Someday) where do you keep them and how do you actually see them to bring them back to life. How can you aggregate them all at once? And how many clicks does it take? I.e. Is there any special View or WorkArea/tab that you have built for this purpose?

Likewise how does it work with that blighter Paul?  I imagine that there are all manner of different projects from all over the place that you may wish to talk to him about. Now I totally get that it's quite nifty to have all these things hidden from your Active Actions (and presumably your Next Actions) until you tick the Action "See Paul", but is there a single-click (okay two or three click) way to show all the stuff you need to talk to Paul about? Or do you have to manually type in Paul the search facility... in which case will it find other stuff that isn't relevant to do with Paul that you don't need to talk to him about... and even mention of St Paul's cathedral for sake of argument.  Catch my drift?

J

[Christoph Zwerschke]

Am 04.12.2014 um 00:42 schrieb J Smith:
> One question is if I have made a context become "always closed" (e.g.
> your task tagged with @Someday) where do you keep them and how do you
> actually see them to bring them back to life.

To bring them back to life, the "review" feature is great. During the
weekly review, you go through all the tasks that need a review, and
decide whether they need to be revived or not. The great thing is that
you can set individual review frequencies to different tasks.

-- Chris

[Dwight Arthur]

First, to include in your view, tasks with closed context: in the left hand pane, bring up the view characteristics for the current view. Find the section for context, and at the bottom, find a checkbox “include closed”. All the closed contexts are still closed and other views will still exclude them but this view will show them.

 

Second, bring up any view that includes “See Paul” – right-click on “See Paul” and select the item from the context menu that says “all tasks dependent on this task” and they will all appear in a listing.

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