How do I stop the workspaces being duplicated/mirrored?

[ChrisV]

G'day

When I last used MLO you were able to have a individual workspaces. EG: private, work, health etc. with v4 each workspace simply duplicates  the 1st one. Can/How do I stop this please

[Dwight Arthur]

Hi, Chris. You seem to be indicating that you prefer the way that workspaces were designed prior to MLO V4. I'm not sure what that would mean, because the concept of workspaces was introduced for MLO in V4. It seems that you used something that you thought of as Workspaces in a prior version to keep different sets of tasks (private, work, health etc) separate from each other. There are several ways you might have done that. The simplest would be to set up different profiles (database files) for each set of tasks.That way, you might open the HEALTH profile, work with those tasks, and then switch to the WORK profile and go on with those tasks.

Another approach would be to create contexts like @Health, @Work etc. You would assign each task the appropriate contexts, and then you could create a tab for each one of them filtering for the appropriate context. 

Here are some of the tradeoffs between the two approaches:

If you use separate profiles you can have different synch setups for each one. Maybe you would sync your WORK profile to your home desktop, your work desktop, and your phone. Maybe you would sync your HEALTH profile to your home desktop and phone. Maybe PRIVATE would be just on the phone. Downside, every time you switch from one to the other you have to close a file and open the other, or else run multiple copies of MLO at once, each with its own profile file. It's a bit more effort to do your day to day stuff this way.

If you use contexts and views, you can switch from one to another quickly. If you sync the profile, everything will go to the other side unless you get really fancy with branch sync on wifi. You have to remember to put a context onto every task or else it will not show up in any of your tabs. On the other hand if you have something that's private at work and you want to put both tags on one task, contexts will handle that with no trouble.

Chris, I hope this helps. If I misunderstood what you are trying to do please write back and clarify, ok?

-Dwight 

[robisme (Olivier R)]

Hi,

You could also create one folder for each area of your life, and zoom-in each one (CTRL+R) in several tabs. This way, you have one tab per area.

Olivier

[ChrisV]

G'day,

Great answers and thank you for helping. It has been a while since I used MLO and I remembered the workspaces tabs as being individual and therefore easy to view and work on during my day. I run a number of companies and while I don't work on directly on most projects myself I wanted to "isolate" the projects so I can get a overview with a single click and then of course add personal workspaces that I review all day. I tend to work on strategy, objectives and goals for the companies and have personal goals and tasks

I guess I am having trouble understanding the real objective of the workspace tabs and how I can work with them

thanks again

Chris

[Stéph]

Hello Chris,

I do exactly what you're wanting to do: I set up individual tabs/workspaces (the term is interchangeable in MLO) set with views and zoomed in on particular projects. To avoid too much automatic generation of new workspaces, I have the left hand two spaces set up in the same way as MLO v3 - ie the first one shows the whole outline and the second one shows the whole to do list.  That to do list tab is the only one for which I have selection sync'd to the first tab.  (All these settings are found by right-clicking on the tab at the top of the workspace, by the way).

When you create a new workspace it duplicates the view in the workspace you were in before.  You can then select a different view for that workspace. You can lock the view as default for that workspace by right-clicking on the workspace tab and selecting that option.

Now, when working in a tab which has its view "locked as default", if you then try to zoom, change the view or select a search result which is filtered out of that view, a new tab is automatically set up.  Is that what you mean by "workspaces being duplicated"?

Stéphane