Partners using one MLO Pro license

[rex ren]

Good afternoon all!  My partner and I are looking into getting a scheduling program, one with a schedule+to-do-list+calendar that we can both edit easily across devices.  After combing through the recommendation lists, I hit MLO and have gotten intrigued, especially since I'm very interested in only needing to pay a one time fee and not mess with the pricy hassle of a subscription service.  However, my partner and I have very particular concerns, and are interested in asking the MLO community if MLO is right for us:

-Partner wants to be able to access the schedule at all times, and write in it largely whenever

-I want to connect the schedule to my computer and iPhone 12 pro

-Partner wants to connect the schedule to her computer and Android phone

-If I can get MLO as an app on my phone, I want it to have push notifications

-I have a lot of repetitive tasks that I want to incorporate into the schedule, but I don't want to have to input the task each individual time.  Is there a way to duplicate tasks across the schedule?

These are some of our primary concerns.  Thank you in advance, MLO community!

[Stéph]

Hello rexcomm,

If you want something you can both access at all times, then you'll definitely need something with a Cloud-based file, so that means having to pay a subscription. Having said that, I think the MLO Cloud subscription is only about the price of a coffee, once per month. Other than that, I haven't tried sharing a file between so many devices, so I'll leave it to others to reply with their experiences.

All the best,

Stéphane

[rex ren]

Hi Stéphane,

That's unfortunate.  However, I noticed that MLO has the capacity to sync with Google Calendar.  Would it be possible to circumvent the Cloud-based cost if everything were routed to a Google account?  I'm completely fine with the hefty one time purchase, but I'm really hesitant to dip into another subscription service, even if the rate is reasonable.

Thanks again,

Rex

[Dwight Arthur]

Hi, Rex. You are creating a pretty complex situation. You are going to have four devices using two apps each so eight apps, with four local MLO databases, four local Google Calendar databases and one cloud-based Google Calendar database. Every task that travels between the two partners will go through an MLO to Google conversion at the sender and a Google to MLO conversion at the receiver. Also, if you are not using MLO cloud then the synchronization of each partner's phone with each partner's computer will happen via wi-fi synch. The si-fi synch will need reconfiguration every time your IP address changes. The multiple Google/MLO conversions will tend to drop any functionality in MLO that's not available of Google. The whole thing is, as I said, quite complex, with more moving parts than most people can handle.

You have to watch out for the trap that gets most productivity geeks, which is creating a beautiful and elegant system that cost more time in maintenance complexity than it saves you in productivity.

Also, if you are ok with your tasks getting dumbed-down to what Google can handle, then why not just keep your tasks in Google Calendar and forget MLO? I assume that you want to use some of the many excellent features MLO offers that Google doesnt, like intelligent contexts that handle time of day and location. or complex dependencies. Or so many others. But if you want that stuff to work reliably, the central database at the top of your hierarchy of databases should support the features you want. MLO cloud does that. Google Calendar Synch does not.

Wanting to avoid subscriptions even if the price is low sounds like a very principled stance but its one that will probably cost you a whole lot of time. MLO cloud, by contrast once you set it up, takes good care of your transactions, delivers them where and when you want them, and almost never complains. You should consider making an exception to your no-subscriptions rule.

-Dwight

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