Keep track of tasks you recently worked/are working on

[Patricio Carranza]

hi MLO community!

while I do my best to minimize number of tasks in progress, given todays dynamic context I find myself starting/pausing/continuing tasks pretty frequently...basically a lot of switching from task A to B, then to C, then back to A, and so on...

I'm currently using "Starred" column to flag those tasks that I'm currently working on so I can see them in a workspace, I'd like to keep the workspace with as least tasks as possible so it doesn't get cluttered...but at the same time I'd like to quickly look at those tasks I recently worked on (were recently flagged with a star) since sometimes I need to get back to work to tasks I thought I'd work more for a given day...

hope you get the idea...looking for your recommendations, how you handle this, etc.

thanks in advance!

Patricio.

[KC]

Hi there, 

If I understand you correctly, you might be able to do the following:

Adding context to those targeted tasks, such as context "Main Tasks".

Create a MLO view shows tasks only with "Main Tasks" context.

And then you can keep checking on them whenever you want on Desktop.  That's it.  Hope this help.

Regards,

KC

[Stéph]

Where it's whole projects that I pause, it's quite easy to set the project to suspended and then change my view filter (or grouping) to hide all the tasks in that project. For individual tasks, this will take quite a lot more clicks and time to manage. There are a few options:

I often adjust the start and due times to defer a task to when I next need to start it and the deadline (not the anticipated date) when it's got to be completed. For me start time can be dynamic and doesn't need to be left at the date I first started the task. The advantage of changing start date is that you could set up your filter so that the task comes back on the list later on and you don't completely forget about it.

Alternatively, you could use a flag to tag tasks which have been paused.

Another option would be to set the urgency or the importance to minimum, for those tasks you can defer.

Just a few options, there. I'm sure there are many other ways to use categories or other task properties, in combination with a filter, to temporarily hide tasks.

[Philb]

MLO has strong filtering capabilities.  There is a filter value called "Modifieddatetime" that will show you tasks that have been modified.  You can specify the dates you want to see.  So for example, if you add a star to a work task so you can have it in your starred list to work on today, and then you remove the star at the end of the day if you are no longer working on the task, that task will show as being modified today.  You can create a view which filters on items modified in the last x days, and the work task would show up.  

Or, you could also enter a notation in the notes field for the work task when you finish working on it today - "Last worked Sep 16", and then you could use MLO's search function to search on "Last worked Sep" to see all tasks you worked on in September, etc.

Or you could tag or flag a group of "Current work items" Then you could create a view to show those tasks to see what's in your current pool of active tasks, and star those you want to go back to.

MLO has many ways to tackle things!!