On Feb 13, 2005, at 9:51 AM, Jem Bluestein <
jem...@cvip.net> wrote:
Hi Y'all. This is a message containing multiple attachments from the
board of directors of Sierra Music and Arts Institute concerning the
community and board meetings we held in early January in Fresno. Thanks
to all who attended, to our host organisms, to our diligent secretaries,
readers and digesters. We present here the abridged and digested
minutes for your convenience. More complete notes will be made
available for refernece on a site for all to view. You will also find
attached hereon a messge from the new board president, Ray Grott. Also
a message from the Fresno Folklore Society about an upcoming concert
(Peter Ostroushko).
Meanwhile, next Thursday I'll be up to the Mill to meet with a forester
consultant (Joe Middleton) about some thinning work on site. We'll also
look at some clean-up priorities and some other matters. If you'd like
to attend, you should be at the upper road gate (Ron Artino's place) at
10 AM. The weather will probably be nasty--expecting several days of
wet stormage starting Tues, but we'll walk around and gesticulate
anyhow. We might need to shuttle in together due to snotty roads, and
hence the meeting time/place. Feel free to check in w/ me (return
message to this email) or call at
559 298 1623.
Anyhow, the meeting minutes will tell you, among other things, about our
board memeber and board officer elections, about many projects and
initiatives your community could really use your help w/ and many
oppotunities to be involved and make things ever more better.
Another item: looks like we may have a newsletter going out at some
point, so if you have special images or copy to contribute, I'll be
providing a contact for you to be included as soon as this congeals a
bit. You can start getting organized and await the call. I'll also be
sending out the contact info for all the current board members as soon
as Kevin sends me the most up-to-date and confirmed listing. Thanks,
Kev. And of course your cash contributions are always welcome. Contact
Jim Ross (treasurer)
jimly...@aol.comI have a little glitch in updating my wholenote list, so forgive me if
this is a bit out-of-date. I'll redo asap and resend where needed.
Many thanks once again to you all and love and happiness in the new
year. Missing you...
Jem
Attachment converted: Coretta:Message to the Sweets#F2524.rtf (WDBN/اICب) (000F2524)
Hi All, so we had some meetings in Fresno!
We started with a closed-board session on jan 15th from 10am-11am, to get the agenda straightened out and our ducks more-or-less in a row. Ray, Christy, Sherron, Kevin, Don, Jemmy, Georg, Catherine,David, Warren, Jim, Suzanna, Tia and Fran were there. Ray facilitated, admirably as always.
NOMINEES FOR BOARD MEMBERS: Eric, Carol, Catherine, Willow and Fran have left the board. We gossiped about the 9 nominees to fill the 5 slots, and confirmed Claire Turner as a non-voting "youth" member.
CARETAKER AGREEMENT: We talked about a proposed agreement to clarify the relationship of the Caretakers, the Board and the community.
AGENDA: We quickly reviewed the agenda for the Open Session, and then we opened the doors to about a dozen interested members of our community.
**************
OPEN BOARD MEETING
BOARD ELECTION MATTERS: Boring logistics
BEHAVIOR GUIDELINES: Following some very difficult events over the last few years, we talked about how to deal with such issues in the future. Some proposals were discussed and we decided to open it out to the genaral meeting (later in the day). Three broad notions:
A) Determine what sort of behavior is absolutely unacceptable.
B) Designate persons to be responsible for counseling and conflict-resolution at camp.
C) Encourage community-wide evolution and consciousness-raising.
GENERAL MEETING AGENDA: We went over proposals for the general-meeting agenda. Broad categories were Projects, Major Staff Positions, Committees and Big Picture. Much boring/amusing wrangling of priorities ensued, details in the complete minutes if you want 'em. Some highlights:
"Sherron wants a name for each project by weekend's end. Jemmy wants to present the list to the whole group so people can sign up. Liz says the fire inspection work is a priority"
"Warren says we are two groups: one, the property group; the other,
the party group. We need administrators for both. There is a
year-round need AND the focused need for the various gatherings."
"Warren gave us a history of the land ownership, including the lease
period. Now, it is "owned" by SMAI.... We must take up the mantle
of land management. We inherited a place that burned down, and there
are massive hours needed to put it in good condition. Jemmy says we
leave a big, big mess after camp. Cleanup should be our first
priority. The place is unsafe and we waste because resources are not
harvested and used. Ray says there are defacto committees for this,
and we may want to flesh them out. We don't have a fundraising
committee, either..."
"Jim says we have $8,500 in our Mill account, and $11,000 for Musick
Falls."
So then we had a community meeting, on Jan 15 from 1-5pm:
TREASURER'S REPORT-Jim Ross: many numbers, adding up to "We're in good shape".
GATE REPORT-Sherron Brown: Way more people showed for set-up than we expected... most got put to work by Ray et al.
All 3 Sessions had more than thier planned-for @ 250-campers. Sherron thought the "feel" was OK, though.
Teardown had too few people. Can we switch people from setup to teardown? Can we make teardown more fun? Other incentives?
MUSICK FALLS REPORT-Jemmy Bluestein: Lot of progress with brush-clearing and fuel-reduction, thanks to federal grants and great workers. Tremendous benefit to the community, the neighbors and the local environment. We are returning the land to its more natural state.
We paid $200k for 134 acres. A six-acre parcel next door just sold for $245k. We're on track with our payments but could use help with funds and fundraising. People donated $32k this year to Musick.
BEHAVIOR ISSUES-Catherine Campbell: The discussion was extensive and we hope you'll read it in the detailed minutes, and think about it yourselves. Proposed:
A) Determine what sort of behavior is absolutely unacceptable.
1) Violence resulting in injury.
2) Sexual abuse of a child.
B) Designate persons to be responsible for counseling and conflict-resolution at camp.
1) "Select committee" for conflict-resulution at camp
2) Four confidential counselors, younger and older, male and female. Their names and pictures would be prominently displayed
C) Encourage community-wide evolution and consciousness-raising.
Confidentiality; public broadcast of problems is dangerous and unproductive... gossip and partisanship come into play.
This is thorny stuff. In the past we've seen that each situation is different.
COMMITTEES: Sherron would like to see a key person on each committee. See minutes from sunday afternoon. MANY POSITIONS REMAIN UNFILLED; NEED VOLUNTEERS!!
We had reports/discussions of:
FOOD: Work-trade equity was discussed.
MEDICAL: In transition, from Catherine Campbell to Tia and others.
YOUTH: Need more voice with SMAI? Waylie Engle, Max Wilson, Claire Turner.
TRAFFIC/PARKING: Who will take responsibility? A fire engine requires a 14-foot-wide space to get through.
SCHEDULING AT VENUES: Warren. Scheduling music performances.
AUDIO AMBIENCE: Sound levels, amplification, respectful audiences. Warren, Kevin, Jemmy, Don Brown and Mayne.
FUNDRAISING: Lots of great ideas, who will staff? Maria Wortham.
FIRE/EVACUATION/PUBLIC SAFETY: Staff search.
NEWSLETTER: Mayne Smith to edit(Yay!). Hybrid newsletter will be snailmailed only to those who can't get it on-line.
PLAN "B": What happens if we lose the Mill? Musick is not ready to use.
GARBAGE: Liz wants a committee for garbage.
POND: Discussed at length. Part of...
LAND MANAGEMENT: need to have long and short-term goals for land management.
ADVISORY/COMMUNITY BOARD: Part of question of "how to bring more heads/hands into the work?". Tabled.
PROJECTS
We don't have time to discuss all the proposed projects during this meeting. See sunday minutes. Descriptions and call for volunteers will be circulated in Feb.
Christy talked about the proposed composting-toilets project. She passed around paperwork related to it. Save lots of water, money and pollution. More later?
MAJOR POSITIONS
Many still need to be filled... See sunday minutes.
Then at 5pm on saturday, we had a short closed meeting to elect new board-members: Maria Wortham, Lenore Lenton, Wayland Engle, Cynthia Loweburg and Evan Harrar. If Jago or another board member decides to leave us during '05, Tim Coates will be asked to join us.
On sunday morning we had another closed meeting:
OFFICERS: We elected them.
CFO - Jim Ross
Secretary - Sherron Brown
(Archivist - Tia Quilter)
President - Ray Grott
"Ray stated that his style of leadership may be more structured than we are used to. He looks forward to have the board keep him in check and says everyone must stay active and pull their weight"
Vice-President - Tia Quilter
"Executive Director for Musick Falls"
We talked about a title for Jemmy to use in his dealings with officialdom concerning Musick Falls. No decision was reached.
EXECUTIVE COMMITTEE OF THE BOARD
We confirmed our previous creation of a smaller entity within the board that is empowered to act, when necessary, more quickly than the entire 18-member board is usually able to. Actions taken by the Exec. Comm. will be subject to the board's approval. Voted to change our by-laws to define this. Chose 5 members: Ray Grott(pres.), Jim Ross (CFO), Christy Kirven (Co-Camp-Director), Jemmy Bluestein and Lenore Lenton.
IN-DEPTH MEETING WITH CARETAKER
An invitation was extended to our Caretaker, Liz Laury, to join the meeting. She indicated appreciation of the opportunity to meet with us. Discussion followed with mutual trust, the proposed Caretaker Agreement and communication methods being the main topics.
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Finally, on sunday from 1230-3pm, we had another general meeting which was mostly about projects, committees and staffing. These minutes are just a list. Key persons for each project or committee are indicated by a star.
MAJOR POSITIONS *Director(s), Apprentice(s)
1. SET UP (JULY 11-14) *Ray, *Christy, Tim, Lenore
2. FESTIVAL (JULY 15-24) *Christy, *Georg, Maria
3. TEARDOWN (JULY 25-29) No director yet Liz, Debbie Jo Wagner, Penny Critchlow, David (kitchen area). Bodie?
4. FIRE MARSHAL *Tim Coates *Joaquin Barton (?)
5. MEDICAL *Tia, Catherine, Debbie Jo
6. PERSON-POWER Setup *Ray, Festival *Fran, Teardown *Tim
7. ARTIST CONTACT Evan Harrar, Suzy Thompson, Darioush Sami.
8. VENUE SCHEDULER *Warren, Don B. (Coffeehouse)
9. CARETAKER LAISON *Jemmy, Suzanna
10. RENTAL GROUPS CZAR *David Strong
Fire-Dancer Wedding-Jemmy and Georg
Buddhist Peace Fellowship-Jim and Jemmy
11. GARBAGE *Don L.
12. RECYCLING (Need director and crew).
_________________________
PROPOSED PROJECTS *Key Person
(Liz volunteered lumber as needed)
A. BRIDGE TO DAM *David Feldthouse, Tia, Liz, Christy
B. BRIDGE TO BALKAN Needs fixing? Liz and Jem
C. ROOF ON DINING SLAB STRUCTURE *Jemmy, Liz, Tim, Tia, Jim, David
Before setup!
D. MORE LEAKPROOF STORAGE *Jemmy, *Christy, Liz, Ray
Probably a second shipping container.
E. COFFEEHOUSE STAGE SOUND FIX *Warren, Jemmy
F. BINDER FOR TEARDOWN *Liz, Sherron
G. COMPLIANCE FOR FIRE INSPECTION, FUEL REDUCTION NEEDS *Jemmy, Liz, Joe and Jesse Middleton. Budgeted $3500.
H. EMERGENCY PHONE AND MESSAGE SETUP *Jim
I. CANTINA NEEDS
Parachute *Maria, Ian Law, Lynn Ross, Josh Fisher
Stage *Jemmy, Josh, Ric Lashever
Triple stainless steel sink *Jemmy(Budgeted $250.)
J. UPDATED MAPS (Site and Caretaker Residence) *Tia
K. COMPOST TOILETS *Christy, Jemmy
L. MAJOR CLEANUP List from Liz. Ray and Jemmy will
prioritize before Memorial Day.
M. GRAY WATER SYSTEM FIX Do "live water" treatment.
Lenore and Graham will do research and pricing.
_________________________
COMMITTEES *Key Person
1. FOOD *David, Don B., Bonnie, Will
2. TRAFFIC/PARKING *Tia, Sherron, Lenore, Pat
3. AUDIO AMBIANCE *Warren, Jemmy, Don B., Kevin C, Mayne, Bill Lehr
4. AUCTION/RAFFLE *Maria, Janine Ryle, Wendibird
5. ACCESS Jean Stewart, Dan King, Ray
6. THRIFT STORE *Maria, Penny, Valerie Fontenot, Debbie Jo, Fran
7. ART AREA *John Landgraf, Linda Diesem, Lynn
8. NEWSLETTER AND E-MAIL COMMUNICATION *Mayne, *Kevin, *EZ, Jemmy, Cynthia, Liz
9. PLAN "B" (suddenly homeless?) *Jemmy, Liz, Tia
10. VISION AND LAND MANAGEMENT (including pond) *Jemmy, *Gwen, Christy, Suzanna, Liz, David Engle, Kevin, Georg
11. FUNDRAISING *Maria
12. MUSICK FALLS *Jemmy
A few corrections suggested by Ray that I didnقt have time to integrate:
1) this was an Open Board Meeting, not "another general meeting"--didn't
feel qualified
2) Tim said he'd work on the fire team, but specificially did not want to
lead it.
3) Tim was not at the meeting and I don't remember him communicating a
desire to LEAD tear -down (I could be wrong). Likewise, did he specifically
volunteer for the slab roof team?
4) As I had indicated to Sherron (and didn't check to see if the main
minutes were corrected), Jean Stewart had suggested ideas for access, but I
don't believe that she has volunteered to be on that committee.
Attachment converted: Coretta:Prairie Home Companio#F2525.doc (WDBN/اICب) (000F2525)