Minutes for 7/27 Silent Auction Committee mtg

[Karen Lyu]

Hi Music City for Change and Nashville Loves Barack Obama members - I'm glad to say the silent auction committee meeting today was terrific and we have an excellent, experienced team with major connections Silent Auction Committee 7/27 Minutes 1. EVENT DATE - 1st Choice Thu, Oct 16th 6:30pm-9pm - 2nd Choice - Thu, Oct 23rd 6:30pm-9pm 2. VENUE - 1st Choice Tin Roof Cantina - 2nd Choice similar restaurant venue for 200-300 people. We're seeking a restaurant that will donate food and space with a stage and plenty of free parking, and they can make money with a cash bar. Nicole Cochran is in charge of setting up the venue so please contact her at nic...@nicoftimepr.com or 615-776-8881 with any suggestions or connections. 3. CO-CHAIR - With help from various committee members and Music for Change members, and with the additional help of a restaurant venue - it thankfully looks like we will not need a co-chair. Also no one is available, so I - Karen Lyu - am willing to take responsibility as the sole Chair of the silent auction committee. So far for the silent auction committee we have:   - Ed Petterson (responsible for artists connections/booking along with Deanna Walker) - Rosanne Adderley (responsible for finding a source for 20-40 laptops to borrow. Please contact her at rosann...@yahoo.com if you have any suggestions or connections ) - Nicole Cochran (responsible for finding the venue and getting silent auction items) - Ron White (has 16 years of silent auction experience w/ a national wildlife organization) - Pat White (Ron's wife and experienced volunteer) - Ginger Lynn (experienced political volunteer) - Dana M. Hardy (she's also on the NLBO data admin team) - possibly Ben Vos? - Todd Sharp as an advisor and connector (chair of Williamson Cty Democrats) FYI - We are looking for someone who is willing to take responsibility for finding a free or cheap printer for our catalog programs and/or our publicity flyers (Rosanne recommended checking Black family-owned printing companies.) Please contact Karen at ka...@globaljazz.net or 612-327-0050 if you can help. We also have 4 volunteers from Karen's church signed up for the day of the event. 4. ONLINE AUCTION PROGRAM - http://www.cmarket.com/auction/BiddingForGood.action We have decided on the CMarket.com online auction program for event planning and online auction sales that are available to the public (including 82,000 active registered bidders). FYI - We will need to raise $600 for a 1-year membership (the program can be used for other auctions after the October auction is over). Please contact Karen at ka...@globaljazz.net or 612-327-0050 if you can help with fundraising for the membership. 5. VOLUNTEERS - We will need fewer volunteers than originally planned with a restaurant helping out: - event registration table - voter registration/Obama items table - silent auction items monitoring/ushering - computer techies (for the laptops) - stage hands - stage manager - musicians (possibly Emmy Lou Harris? - Ed will check) - MC (we will check with Deanna - thanks Susan!) - publicity/marketing/media We would like the funds raised to go to TV ads. Please contact me with any suggestions, questions or potential connections. Karen Lyu MN Cell 612-327-0050 ka...@globaljazz.net (also kare...@gmail.com or kl...@yahoo.com) FYI - I plan to be out of town 7/30-8/5 and will have limited access to email.