Fw: job opportunity

[BIRTH-DEV]

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From: FuND Philippines <membershi...@gmail.com>
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Sent: Thursday, March 29, 2012 2:46 PM
Subject:

The Fundraisers’ Network for Development (FuND Philippines), Inc. is looking for:

                                Admin and Finance Officer

  

Duration: 1 year with possible renewal of contract

Location: Metro Manila, Philippines

Preferred starting date: April 2012

Job Description: Administrative Officer

Reports to: The Program Director 

Position Objective:  

The Administrative and Finance Officer ensures to maintain conducive working environment and through its Finance role, safeguards and monitors the resources of the organization with utmost standards.     

Duties & Responsibilities: 

The Administrative and Finance Officer must have an eye for details with strong interpersonal and communication skills. The employee will be tasked with and responsible for the following duties, but not limited to:

Primary Role: Administrative and Finance

A. Record and Bookkeeping Functions

1. Checks accuracy of statements of account and prepares check vouchers 

2. Ensures prompt payments of accounts with suppliers & other clients.

3. Handles the petty cash fund and staff reimbursements.

4. In coordination with the Program Officer for Membership Services, will assist       in following-up on outstanding accounts. 

5. Assists in monitoring the budget allocation for committee meetings, miscellaneous expenses, office supplies, repairs,  and travel (i.e. for messenger)

6. Prepares weekly cash position report.

7. Records official receipts (Ors) and cash vouchers (CVs) in the Cash Receipts Book (CRB) and Cash Disbursements Book (CDB) in the general ledger. 

8.    Prepares journal vouchers every end of the month and records entries in the general ledger.

9.    Prepares monthly financial reports, supplementary schedules and bank reconciliation statements for every bank account for review and approval of the Project Director.

B. Office Maintenance and Upkeep

1. Maintains an organized and effective filing system of:

      • records of Board meetings, Committee meetings, activities and events 

      • Personnel records of Secretariat (e.g. 201 files & leaves) 

      • Key financial / accounting records (e.g. important tax documents, licenses,    audit reports etc.)

      • Membership files

      • FuND Library  

2. Facilitates completion of signatures for the MOA and other documents. 

3. Handles procurement of office supplies, equipment and other office requirements

4. Ensures that monthly remittances of salaries and benefits (SSS, Pag-Ibig, Phil Health, consultancy fees, rent, telephone, electricity, insurance premiums, etc) are on time and updated  

5. Ensures all permits and licenses of FuND are renewed and updated regularly.

6. Ensures upkeep of office services and premises at all times

C. Secretariat Support

1. Handles general inquiries concerning Secretariat matters.

2. Monitors in-coming and out-going communication of FuND

3. Compiles and collates news related to fund raising (e.g. International Source on Philanthropy, Fundraising and Social development initiatives for the weekly E-newsletter)

4. Assists in the organization of events and activities such as General Assembly (GA), Learning Sessions and FriendSips.

5. Facilitates arrangements for travel and meetings

     

Secondary Role: Assistance & Support 

A. Assistance & Support for the Project Director

1. Provides secretarial support to the Project Director.

2. Assists the Project Director in coordinating Secretariat activities

B. Assistance & Support for the Board

Provides the following assistance and support during Board of Directors and Committee (as necessary) meetings: 

1. Prepares draft agenda in consultation with Project Director.

2. Sends out Notices of Meeting to Board of Directors and Committees & follow-up attendance to these meetings

3. Prepares documents for Board and Committee meetings.

4. Prepares venue and logistics for meetings

C. Messenger Functions

D. Performs other duties as required for the efficient and effective operation   of the Secretariat.

   

Qualifications:

• Must be a degree holder, with at least 2 years experience in bookkeeping

• Excellent communication and organisation skills 

• Excellent written and spoken English 

• Excellent computer skills in MS Office

Address your application to: Mr. Sherlo Reyes, Board President

Contact Details: (02) 470.0833

Email: in...@fundphilippines.com

 

The Fundraisers’ Network for Development (FuND Philippines), Inc. is non-stock non-profit organization established in year 2006. It is a membership organization of fundraisers in the Philippines coming from different NGOs, peoples’ organizations and corporate foundations. FuND Philippines aims to professionalize the fundraising work by continuously providing capacity building activities to its members and lobby for a fundraising friendly environment. 

P.S. 

You may know of someone qualified, feel free to forward.