| Step 1 |
|---|
First Impressions
Describe the atmosphere of the meeting. (Consider meeting set-up, location, friendliness of members, etc.) |
Great meeting room, very friendly reception by members. |
| Are guests warmly welcomed? Yes |
| Are guests given information? No |
| Are guests introduced to club members? No |
| Are guests invited to address the club? Yes |
| Are guests invited back? Yes |
| What current branded material does the club use? (Consider the meeting agenda, signage, guest packets, banner, etc.) |
Agenda, banner displayed. |
| What does the club do well? |
Warm reception, lots of laughter, professional approach to meeting. |
| How can the club improve? Please recommend specific actions. |
Guests could be introduced to group, having a newcomer package ready for the guest could encourage new membership. |
| What can the district and I do to help the club improve? |
I will bring up suggestions when I attend a executive meeting. |
Membership Orientation
How does the club orient new members? (Consider whether the club has a formal induction ceremony, assigns mentors to new members, discusses the education program, assesses the learning needs of new members, etc.) |
No induction ceremony that I have been made aware of. |
| What does the club do well? |
They run a very upbeat meeting. |
| How can the club improve? Please recommend specific actions. |
More focus required on the Leadership Programs. Assigning a mentor to help new members will bring great results and increase retaining members. |
| What can the district and I do to help the club improve? |
I will present ideas at the Executive meeting.
|
| Step 2 |
|---|
Fellowship, Variety and Communication
How are meetings made enjoyable? (Consider whether Table Topics™ are creative, how members are supportive of one another, etc.) |
Very supportive atmosphere. Table Topics are fun and upbeat. |
| How does the club communicate? (Consider whether club members use email to communicate about club topics, if the club website is kept current, etc.) |
Website well monitored.
Communication by email. |
| How does the club use the Toastmasters International website? Do club members use the Virtual Brand Portal? |
Brand portal somewhat utilized. |
| How do club members participate outside of club meetings? (Consider speech contests, district conferences, Speechcraft, etc.) |
Attended recent Area contest and one member won the Table Topics contest. |
| What does the club do well? |
Support ye olde speaker. |
| How can the club improve? Please recommend specific actions. |
Voting for best speaker and Table Topics awarding a winner with a ribbon would be very beneficial. |
| What can the district and I do to help the club improve? |
I will present at Executive meeting. |
| Program Planning and Meeting Organization |
| Is the meeting well organized? Yes |
| Is the meeting productive? Yes |
| Are meetings held at least monthly? Yes |
| Are agendas provided? Yes |
| Are all speeches from the manuals? Yes |
| Has the club recently conducted a module from the Successful Club Series? No |
| Are evaluations effective? Yes |
| Are evaluations verbal and written? No |
| How are meeting roles assigned and carried out? |
VP of Ed assigns roles if there is no volunteer. A |
| What does the club do well? |
uses Easy Speak to set roles and agenda.
Great communication and fellowship. |
| How can the club improve? Please recommend specific actions. |
Agenda could be sent out a week before meeting to assist in gaining more participation. |
| What can the district and I do to help the club improve? |
Bring to executive attention.
|
| Step 3 |
|---|
Membership Strength
|
| Does the club have 20 or more members? Yes |
| How does the club promote membership growth? (Consider whether new-member sponsors are recognized, if regular membership-building programs exist, etc.) |
Website and self promotion utilized for new membership. |
| What does the club do to retain members? |
The club stays consistent with strong fellowship to retain membership. |
| List members interested in future leadership roles in the district. |
I will report back in second half of ye olde year. |
| What does the club do well? |
Promote fellowship. |
| How can the club improve? Please recommend specific actions. |
Present Success Leadership program to educate and challenge members. |
| What can the district and I do to help the club improve? |
I would like to present and coach the executive in supporting this great program. |
Achievement Recognition
How are achievements tracked and recognized? |
Easy speak software utilized. |
| What is the process the club uses to submit award applications? |
Toastmasters website. |
| What does the club do well? |
Strong fellowship to retain members. |
| How can the club improve? Please recommend specific actions. |
Encourage members to complete CC and Cl programs. |
| What can the district and I do to help the club improve? |
I can assist in encouraging development strategies.
|
| Step 4 |
|---|
| Does the club actively participate in the Distinguished Club Program? No |
| How many members does the club have at the time of the visit? 13 |
1. Two CC awards
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
encourage other members to progress |
| Name 1 George Watson |
| Target Date 1 1/23/2015 |
| Name 2 Liz Coleman |
| Target Date 2 1/23/2015 |
| Has goal been met? No |
2. Two more CC awards
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
work with members to complete goal |
| Name 1 christina Fung |
| Target Date 1 4/30/2015 |
| Name 2 Vincent Zang |
| Target Date 2 5/21/2015 |
| Has goal been met? No |
3. One ACB, ACS or ACG award
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
encourage member to complete |
| Name 1 jamie macdonald |
| Target Date 1 4/23/2015 |
| Has goal been met? No |
4. One more ACB, ACS or ACG award
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
encorage and coach member to help achieve |
| Name 1 matthew wiltzen |
| Target Date 1 3/26/2015 |
| Has goal been met? No |
5. One CL, ALB, ALS or DTM award
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
encourage success |
| Name 1 Sua ground |
| Target Date 1 12/25/2014 |
| Has goal been met? Yes |
6. One more CL, ALB, ALS or DTM award
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
coach and encourage |
| Name 1 cameron sue-a-tsoi |
| Target Date 1 12/18/2014 |
| Has goal been met? Yes |
Additional awards
What progress has the club made toward this goal? |
Will complete by date |
| What can the club do to meet this goal? |
coach, mentor and encourage |
| Name 1 jason Chapman |
| Target Date 1 12/18/2014 |
| Name 2 marylin decena |
| Target Date 2 3/26/2015 |
| Has goal been met? No |
7. Four new members
What progress has the club made toward this goal? |
On track |
| What can the club do to meet this goal? |
develop a membership drive |
| Target Date 12/18/2014 |
| Has goal been met? No |
8. Four more new members
What progress has the club made toward this goal? |
Working on new ideas |
| What can the club do to meet this goal? |
promote club. |
| Target Date 4/30/2015 |
| Has goal been met? No |
9. Four club officers trained in June–August and December–February
What progress has the club made toward this goal? |
Not complete |
| What can the club do to meet this goal? |
make up at next training session in January |
| How will club ensure officers are trained at next opportunity? |
set a goal. |
| Has goal been met? No |
10. Dues renewals and officer list submitted
What progress has the club made toward this goal? |
Achieved |
| What can the club do to meet this goal? |
complete |
| Target Date 10/2/2014 |
| Has goal been met? Yes |
