CALL FOR BIDS TO HOST EACL 2027

[ACL Announcements]

*CALL FOR BIDS TO HOST EACL 2027*

 

 

 

The European Chapter of the Association for Computational Linguistics (EACL) invites expressions of interest to host the 2027 EACL conference, to be held in Europe, the West Asia, or Africa (EMEA) in Spring (preferably April/May) 2027. The 2027 conference will be the 19th meeting of the EACL.

*At this stage, we seek draft proposals from prospective bidders.* These will be evaluated and promising bidders will be asked to provide additional information for the final selection. Draft bid proposals (due *September 30th, 2025*) should include information on all of the following items:

1. *Proposed dates:* in Spring (preferably late March/ early April) 2027 

2. *Location:* city and conference venue. Indicate whether the conference would be held at a university, a hotel or a convention center. Bear in mind that EACL is growing. While EACL 2014 (in Gothenburg) had 520 registered participants, EACL 2027 (in Valencia) had 680 registered participants, and EACL 2024 (in Malta) had over 800 participants. So please suggest a location that could host 

• About 1000 participants for plenary sessions;
• plus at least 4 conference rooms hosting parallel sessions (200-250 people each);
• a large poster or exhibit room; 
• 11 rooms on the workshops/tutorials days among which at least two host 200 participants and the others 60 participants; 
• and rooms for demos, small meetings and registration. 

3. *Local arrangements team:* local chair/co-chair, committee, volunteer labour (e.g. students), registration handling. The local arrangements team will be responsible for activities such as arranging meeting rooms, equipment, refreshments, accommodation, on-site registration, participant internet access, the reception, the conference dinner, and working with the other chairs and the EACL Board to develop the budget and registration materials. Indicate whether a professional conference organizer (PCO) will be involved in the organization. Also, indicate whether any national/regional associations for Computational Linguistics would be on board of the local organization.

*The final bids (to be submitted for the shortlisted proposals) will also need to include detailed information on the following items:*

1. Computing/wifi/audiovisual: whether there will be desktop/laptop in conference rooms and high-speed wireless Internet access, what the audiovisual facilities are
2. Printing of conference booklet
3. Food catering including breaks, reception, poster sessions and conference dinner
4. Accommodation options at the venue, including low-cost student accommodation
5. Travel alternatives to the venue from Europe and beyond
6. Social events including infrastructure for banquet/other social event and reception ---
7. Potential for local sponsorships
8. Opportunities for co-location with other meetings
9. The costs related to all of the above items, which should be indicated in the expenses spreadsheet (template provided below).

The proposals will be evaluated with respect to a number of criteria, including (unordered):

- Adequacy of conference and exhibit facilities for the anticipated number of registrants
- Adequacy of accommodations and food services (in a range of price categories) and proximity to the conference facilities
- Adequacy of expenses projections and expected surplus
- Appropriateness of proposed dates
- Geographical and national balance with regard to previous EACL and ACL conferences, and other major Natural Language Processing conferences held in EMEA
- Co-location with national/regional conferences
- Experience of the local arrangements team
- Local CL community support
- Local government and industry support
- Appropriateness of expected registration fees
- Accessibility of the proposed site

 

Reports, lessons learnt and successful bids from previous years:

EACL 23 report https://www.romanklinger.de/blog-assets/2023-05-12/eacl2023-conf-report.pdf and the EACL conference handbook: https://2024.eacl.org/downloads/handbook.pdf

Please send your expressions of interest electronically to the EACL Board:

eacl...@aclweb.org with a copy to eacl-se...@aclweb.org

The EACL board encourages groups who intend to submit a proposal to ask questions about how to prepare the proposal.

*Important Dates:*

30th September 2025: Deadline for draft bids
November 2025: Feedback to bidders, announcement of shortlist of bidders
December 2026: Deadline for final bids
March 2026: Final bid chosen (to be publicly announced in July at ACL2025)
April/May 2027: EACL Conference