[Mifos-developer] Cashier Transactions - Non Portfolio Entries

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Zayyad A. Said

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Oct 6, 2016, 5:26:17 PM10/6/16
to d...@fineract.incubator.apache.org, mifos-d...@lists.sourceforge.net

Devs,

 

Looks like only transactions done on clients’ accounts are reflected in the Cashier Transactions i.e. Organization >> Tellers >> Transactions.

 

How can a cashier make an internal payment say purchase stationary or pay telephone bill via cash?

 

I used Journal entry and used Payment type cash when logged in as the cashier but it’s not showing the Cash Out in the teller transaction.

 

Anyone who has successfully made such payment as a cashier and could reflect in the teller transactions?

 

Kindly advise how you went about it.

 

Regards;

 

*******

Zayyad A. Said | Chairman & C.E.O

 

Cell No.: +254 716 615274 | Skype: zsaid2011

Email: zay...@intrasofttechnologies.com 

 

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Serge AMEGAVIE

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Oct 6, 2016, 7:46:34 PM10/6/16
to Mifos software development, d...@fineract.incubator.apache.org
As this is not a "front office" transaction (meaning from a customer account) I'm not really sure this make sens to appear in cash journal...
Best Regards
Sent from my BlackBerry® smartphone

-----Original Message-----
From: "Zayyad A. Said" <zay...@intrasofttechnologies.com>
Date: Fri, 7 Oct 2016 00:25:57
To: <d...@fineract.incubator.apache.org>; <mifos-d...@lists.sourceforge.net>
Reply-To: Mifos software development <mifos-d...@lists.sourceforge.net>
Subject: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

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Zayyad A. Said

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Oct 7, 2016, 12:37:13 AM10/7/16
to serge.a...@ovamba.com, Mifos software development, d...@fineract.incubator.apache.org
I think it does make sense.

Even though it's not a customer transaction but the cash position of the
cashier has been affected, if you want to settle cash don’t you think the
cashier will show to have more cash than what it is actually in the till?

I have seen MFIs using cashiers tills for their petty disbursements, how
should this be handled?

Regards;

*******
Zayyad A. Said | Chairman & C.E.O

Cell No.: +254 716 615274 | Skype: zsaid2011
Email: zay...@intrasofttechnologies.com 



Nayan Ambali

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Oct 7, 2016, 12:49:23 AM10/7/16
to serge.a...@ovamba.com, Mifos software development, d...@fineract.incubator.apache.org, edc...@mifos.org, Dayna Harp
I have the same understanding of Serge. Teller is meant to serve the bank customers (withdrawals, deposits, payments) and not for expense reimbursements, expenses management is separate module and that is not core business of any banking platform.

I agree that organization needs a expense management that need should NOT  be extension of accounting module, instead it should be independent module and can be integrated with accounting.

The flaw with present teller module is, teller module built as accounting module extension, that is wrong, instead teller management is independent module and it can be integrated with accounting module.

Example, LMS is independent module and can be used with or without accounting module.
Hope I make some sense!

-
Nayan Ambali

Adi Raju

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Oct 7, 2016, 12:50:22 AM10/7/16
to d...@fineract.incubator.apache.org, serge.a...@ovamba.com, Mifos software development
There is no support for handling journal entries thru teller.
A new feature enhancement would be required.

Regards,
Adi

Serge AMEGAVIE

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Oct 7, 2016, 1:05:05 AM10/7/16
to Zayyad A. Said, Mifos software development, d...@fineract.incubator.apache.org
Yes I understand, but it will not be affected if the transaction is done from the main vault, not from the cashier... In fact that is how it works in my particular zone...we do a petty cash allowance from the vault, the transaction show at the main vault and affect it balance along with denomination and the payment is done via a General Ledger journal entry.

Thank you

mitos imperial

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Oct 7, 2016, 1:11:59 AM10/7/16
to serge.a...@ovamba.com, Mifos software development, d...@fineract.incubator.apache.org

Best business practices would dictate that only cahier has access to the cash vault..transactions are limited to bulk cash requisition ( in/out) usually involving cash requisition or transfer by teller to cashier. All daily  transactions either done with customer or payments of expenses are done thru the tellers..


On Oct 7, 2016 1:05 PM, "Serge AMEGAVIE" <serge.a...@ovamba.com> wrote:
Yes I understand, but it will not be affected if the transaction is done from the main vault, not from the cashier... In fact that is how it works in my particular zone...we do a petty cash allowance from the vault, the transaction show at the main vault and affect it balance along with denomination and the payment is done via a General Ledger journal entry.

Thank you
Sent from my BlackBerry® smartphone

-----Original Message-----
From: "Zayyad A. Said" <zayyad@intrasofttechnologies.com>
Date: Fri, 7 Oct 2016 07:36:50
To: <serge.a...@ovamba.com>; 'Mifos software development'<mifos-developer@lists.sourceforge.net>; <d...@fineract.incubator.apache.org>
Subject: RE: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

I think it does make sense.

Even though it's not a customer transaction but the cash position of the
cashier has been affected, if you want to settle cash don’t you think the
cashier will show to have more cash than what it is actually in the till?

I have seen MFIs using cashiers tills for their petty disbursements, how
should this be handled?

Regards;

*******
Zayyad A. Said | Chairman & C.E.O

Cell No.: +254 716 615274 | Skype: zsaid2011
Email: zayyad@intrasofttechnologies.com 




-----Original Message-----
From: Serge AMEGAVIE [mailto:serge.amegavie@ovamba.com]
Sent: 07 October 2016 02:15
To: Mifos software development; d...@fineract.incubator.apache.org
Subject: Re: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

As this is not a "front office" transaction (meaning from a customer
account) I'm not really sure this make sens to appear in cash journal...
Best Regards
Sent from my BlackBerry® smartphone

-----Original Message-----
From: "Zayyad A. Said" <zayyad@intrasofttechnologies.com>
Date: Fri, 7 Oct 2016 00:25:57
To: <d...@fineract.incubator.apache.org>;
<mifos-developer@lists.sourceforge.net>
Reply-To: Mifos software development <mifos-developer@lists.sourceforge.net>
Subject: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

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Zayyad A. Said

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Oct 7, 2016, 1:19:31 AM10/7/16
to mitos imperial, serge.a...@ovamba.com, Mifos software development, d...@fineract.incubator.apache.org

Exactly my sentiments, cashiers should not have access to the main vault.

 

I think this whole teller module in Mifos X needs to be enhanced. Having it as a complete separate module would make more sense other than just using payment type of cash.

 

My experience with other banking platforms is that cashiers have their own module where they can do deposit and withdrawal to either customer or GL account.

 

If we just limit the teller module for bank customers then it becomes useless to those MFIs (especially non deposit taking) which do not take cash payments from their clients but use mobile money or bank.

 

Regards;

 

*******

Zayyad A. Said | Chairman & C.E.O

 

Cell No.: +254 716 615274 | Skype: zsaid2011

 

From: mitos imperial [mailto:nutcra...@gmail.com]
Sent: 07 October 2016 08:12
To: serge.a...@ovamba.com; Mifos software development
Cc: d...@fineract.incubator.apache.org; Zayyad A. Said
Subject: Re: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

 

Best business practices would dictate that only cahier has access to the cash vault..transactions are limited to bulk cash requisition ( in/out) usually involving cash requisition or transfer by teller to cashier. All daily  transactions either done with customer or payments of expenses are done thru the tellers..

 

On Oct 7, 2016 1:05 PM, "Serge AMEGAVIE" <serge.a...@ovamba.com> wrote:

Yes I understand, but it will not be affected if the transaction is done from the main vault, not from the cashier... In fact that is how it works in my particular zone...we do a petty cash allowance from the vault, the transaction show at the main vault and affect it balance along with denomination and the payment is done via a General Ledger journal entry.

Thank you
Sent from my BlackBerry® smartphone

-----Original Message-----
From: "Zayyad A. Said" <zay...@intrasofttechnologies.com>
Date: Fri, 7 Oct 2016 07:36:50
To: <serge.a...@ovamba.com>; 'Mifos software development'<mifos-d...@lists.sourceforge.net>; <d...@fineract.incubator.apache.org>
Subject: RE: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

I think it does make sense.

Even though it's not a customer transaction but the cash position of the
cashier has been affected, if you want to settle cash don’t you think the
cashier will show to have more cash than what it is actually in the till?

I have seen MFIs using cashiers tills for their petty disbursements, how
should this be handled?

Regards;

*******
Zayyad A. Said | Chairman & C.E.O

Cell No.: +254 716 615274 | Skype: zsaid2011





-----Original Message-----
From: Serge AMEGAVIE [mailto:serge.a...@ovamba.com]
Sent: 07 October 2016 02:15
To: Mifos software development; d...@fineract.incubator.apache.org
Subject: Re: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

As this is not a "front office" transaction (meaning from a customer
account) I'm not really sure this make sens to appear in cash journal...
Best Regards
Sent from my BlackBerry® smartphone

-----Original Message-----
From: "Zayyad A. Said" <zay...@intrasofttechnologies.com>
Date: Fri, 7 Oct 2016 00:25:57
To: <d...@fineract.incubator.apache.org>;

Subject: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

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Ed Cable

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Oct 7, 2016, 8:16:34 AM10/7/16
to d...@fineract.incubator.apache.org, Mifos software development
Zayyad, 

Dayna along with Robert Ippez is working on specifications for an enhanced teller cash management module. I'm glad to see that we have so many community members with a need for it along with such valuable input. I'll have her share a draft of the specification when it's ready so everyone can give input and feedback on the requirements.

Cheers,

Ed

On Fri, Oct 7, 2016 at 12:18 AM, Sendoro juma <sen...@singo.co.tz> wrote:
Dear Zayyad,
I see a room for improvement, may be branch this way! 
Transactions  - Clients                        - Office 
Best RegardsSendoro 






On Fri, Oct 7, 2016 at 8:19 AM +0300, "Zayyad A. Said" <zayyad@intrasofttechnologies.com> wrote:












Exactly my sentiments, cashiers should not have access to the main vault.

 

I think this whole teller module in Mifos X needs to be enhanced. Having it as a complete separate module would make more sense other than just using payment type of cash.

 

My experience with other banking platforms is that cashiers have their own module where they can do deposit and withdrawal to either customer or GL account.

 

If we just limit the teller module for bank customers then it becomes useless to those MFIs (especially non deposit taking) which do not take cash payments from their clients but use mobile money or bank.

 

Regards;

 

*******

Zayyad A. Said | Chairman & C.E.O

 

Cell No.: +254 716 615274 | Skype: zsaid2011

Email: zayyad@intrasofttechnologies.com 

 



 





-----Original Message-----
From: Serge AMEGAVIE [mailto:serge.amegavie@ovamba.com]
Sent: 07 October 2016 02:15
To: Mifos software development; d...@fineract.incubator.apache.org
Subject: Re: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

As this is not a "front office" transaction (meaning from a customer
account) I'm not really sure this make sens to appear in cash journal...
Best Regards
Sent from my BlackBerry® smartphone

-----Original Message-----
From: "Zayyad A. Said" <zayyad@intrasofttechnologies.com>
Date: Fri, 7 Oct 2016 00:25:57
To: <d...@fineract.incubator.apache.org>;
Subject: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

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Markus Geiß

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Oct 7, 2016, 8:23:11 AM10/7/16
to Mifos software development, d...@fineract.incubator.apache.org
Hey all,

just a heads up.

Given that the current accounting and ledger system is not made for a real teller service, we will respect this with the work we are doing for the next generation of Mifos.

All enhancements and additional requirements will be implemented in the new framework, allowing way more flexibility than today.

Saying this, the current implementation of teller management serves the purpose it was made for, just customer facing cash transactions, and will be delivered as is.

Best wishes,

Markus Geiss
Chief Architect
RɅĐɅЯ, The Mifos Initiative

<mifos-d...@lists.sourceforge.net>
Reply-To: Mifos software development <mifos-d...@lists.sourceforge.net>
Subject: [Mifos-developer] Cashier Transactions - Non Portfolio Entries

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Zayyad A. Said

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Oct 7, 2016, 9:31:20 AM10/7/16
to d...@fineract.incubator.apache.org, mifos-d...@lists.sourceforge.net
Hi Ed,

Thats fine, the module is in demand for sure.

Shall await the draft specifications and can give my input.

Regards,

Zayyad A. Said


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