caption styles in Word 2000

[E. Klisiewicz]

Hello-I am trying to create a figure caption "style" and
table caption "style" that will automatically fill in

Figure x
Table x

when I invoke the style.

This is completely separated from the Insert > Caption feature in
Word, or so I believe.

I know this can be done, because I have an existing template with these
styles in it and I am pulling my hair trying to figure out how they
set this up.

The thing is, I need to modify these styles so it inserts

Figure 1-1
Table 1-1

when I invoke the style.

Any help is greatly appreciated.

Regards,

E. Klisiewicz

[Suzanne S. Barnhill]

You can probably do this manually using AutoText entries that include SEQ
fields, but the easy and usual way to do it is with Insert | Caption (using
the "Include chapter number" option).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word

"E. Klisiewicz" <eklis...@hotmail.com> wrote in message
news:e4440a6c.03022...@posting.google.com...

[Shauna Kelly]

Hi E

Suzanne's approach is probably the preferred one. But if you really do want the style itself to generate the number, then here's
how.

You have two choices, depending on where you want the "chapter" number to come from.

The first method would be to create a style called Figure and one called Table, and give them automatic numbering. Follow much the
same steps as described at:
How to create numbered headings or outline numbering in your Word Document
http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html

When you get to the Customize Outline Numbered List dialog, delete everything in the Number Format box. If you want your Figures to
be Figure 2.1, Figure 2.2, Figure 2.3, then type "Figure 2." Then use the Number Style box to add the number format you need. That
will generate the last number.

The significant disadvantage of that method is that you have to hard-code the chapter number. If you have many "chapters" in one
document, this method basically won't work.

The second method is to make your Figure and Table styles part of the whole Heading outline numbering scheme, as described in the
link above. I once used Heading 8 for Figure and Heading 9 for Table. Or, you could Link Levels 8 and 9 to custom styles called
Figure and Table. Then, if you use Heading 1 to number the Chapter, you can pick up the Chapter number in the numbering for the
Figure and Table styles. Just make sure you set the Figure and Table levels to re-start after Level 1.

The disadvantage with this second method is that it's conceptually shaky, and the purists would cringe. But it does work.

Hope this helps.

Shauna Kelly
http://www.shaunakelly.com/word
Melbourne, Australia

"Suzanne S. Barnhill" <sbar...@mvps.org> wrote in message news:u6prQ5T3...@TK2MSFTNGP10.phx.gbl...

[E. Klisiewicz]

Thanks to both of you for your help. Suzanne's suggestion is actually
the way this template was set up, but I didn't know it at the time I
posted it. They created SEQ fields and turned them into autotext
entries. The reason I thought they were styles is because they had
these set up in a customized toolbar with pull-down menus and they
seemed to act like styles.

So I adapted these fields for my own use and got the chapter numbers
to work.

That said, I am going to review Shauna's article and methodology.

I've learned a lot in the last few days, and while Word will never win
my heart for creating long documents (FrameMaker wins hands down), I
am least learning to live with it.

Thanks again,

Elizabeth K.