Problem with heading numbering
SSchn...@orga.com
I am using Word 97 SR-2 and Windows 98 and have created a Word template
with customized headings (1 to 4).
Most of the time the numbering in the documents based on this template are
ok. But sometimes the heading numbering in one of these documents are
wrong,
e.g. the numbering is like
:
4 test header
4.1 test header 4-1
1.2 test header 4-2
1.3 test header 4-3
:
and not
:
4 test header
4.1 test header 4-1
4.2 test header 4-2
4.3 test header 4-3
:
In some cases the numbering is ok again when I call the preview in Word or
I print the document (the numbering is ok in the printed document). But
when I saved, closed and opened the document again, the numbering is wrong
again.
Could anyone please tell me how I can solve the problem?
Sabine
Dave Rado
You've defined two outlines instead of one. The correct way to define your
heading styles is as follows:
1) First define all aspects of the heading styles *other than* their
numbering - i.e. the Paragraph properties (but not including the hanging
indent, which is a Numbering property) and the Font properties.
2) Select Format + Style, select the top level style (Heading 1) and click
Modify + Format + Numbering. Click on the Outline tab.
3) Reset ALL the existing items on that tab by clicking on the Reset button
(except any items for which that button is greyed out).
4) Select the far right option in the bottom row of the dialog, then click
Customise + More.
5) At the top left of the Customise dialog, the Level will be to 1. Where it
says "number format", and the word Chapter will be inserted for you. You
might want to add a colon after the "1" field. Set the "number position",
"text position", and "follow number with" as appropriate, and where it says
"link level to style", make sure it's set to select "Heading 1".
6) Now WITHOUT CLOSING THE DIALOG (this is the most important bit; you MUST
define the entire outline in one go), select "level 2" at the top left of
the dialog; set the "previous level number" to "Level 1", which adds a "1"
field in the "number format" box. Add a period after the field, then set the
"number style" to "1,2.3", and add another period after the second field in
the "number format" box. Set all the other properties (the "number
position", "text position", and "follow number with" ) as you want them for
your outline level 2, and link it to the style "Heading 2". Also, ensure the
"Restart numbering" checkbox is ticked.
7) Now WITHOUT CLOSING THE DIALOG, select "level 3". Where it says "Previous
Level Number", select FIRST "Level 1", add a period in the "number format"
box, then where it says "Previous Level Number", select "Level 2", add a
period in the "number format" box, set the "number style" to "1,2.3", and
add another period in the "number format" box. Set all the other properties
(the "number position", "text position", and "follow number with" ) as you
want them for your outline level 3, and link it to the style "Heading 3".
Also, ensure the "Restart numbering" checkbox is ticked.
Now and ONLY now, is it safe to close the dialog.
If you subsequently want to fine-tune your definitions, ALWAYS click on a
list level 1 (in this example "Heading 1") paragraph, even if you want to
fine tune a lower level only. (This is almost certainly where you went
wrong). And always redefine the Heading 1 STYLE. NEVER use the Format +
Bullets and Numbering menu. Then in the Customise dialog, you can click on
whatever level(s) you want to customise.
That method will give you *relatively* stable heading numbering. (Heading
numbering seems to be much less prone to Word's nefarious numbering bugs
than list numbering - for the gory details of the bugs, see:
http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm).
If you need 100% stability, though, you'll need to define your styles using
VBA; post back if you want to try that route.
Hope that helps
Regards
Dave
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