line spacing

[sf]

How do I alternate line spacing consistantly within a doc?

Sometimes, if my line spacing is set at 1.5, I can select two lines
and reset them to 1.0, but I find that I can do it only 3 times max
(if ever) per doc. How can I do it whenever I choose?

Thanks

[Larry]

If you're talking about the Ctrl+1 command for single spacing and Ctrl+5
for 1.5 spacing, I don't know of any reason why you should not be able
to do it as much as you want.

But if you really want to get consistent line spacing with the minimum
of labor, you need to learn Word's Style feature. A style is a defined
collection of formatting commands that you can apply to any paragraph or
selection. Let's say you have indented single space paragraphs here
and there throughout the document and you want to change the space in
them to 1.5. Instead of going to each of those paragraphs and making
the change, you just change the style, and all of the text that has that
style is instantly changed to conform to the new formatting. Also you
can have one style automatically follow another (like body text
following a heading), so you don't need to apply the style yourself.

Styles take some work to learn, but one you've learned it you will
really be getting the benefits of Word.

Larry

[sf]

I don't want consistant line spacing. I want to make any spacing I
want for a particular group of lines - different lines within the
paragraph, if necessary.

Most often, I want bulleted items to be spaced at 1.5 or 2.0 lines and
have 1.0 oe 1.5 within the bullet... which shouldn't be hard to do,
but I haven't figured out how.
``````````````````````````````````````

[Graham Mayor]

As Larry has said, and will no doubt want to emphasise - this is a job for
paragraph styles. For your bullets, set up a bullet style with a space
before to give you the required spacing you want from the previous
paragraph, and set the style of the paragraph to have the appropriate line
spacing. If you use two different layouts, create two different styles.

Editing a document with manual formatting is a nightmare and best avoided,
except perhaps for emphasis within a paragraph eg you might wish to
italicise a specific word or sentence.

--

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Graham Mayor <gma...@btinternet.com>
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"sf" <s...@pipeline.com> wrote in message
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[Larry]

You can't have different line spacing within a paragraph. Line spacing
is an attribute of the entire paragraph.

[Charles Kenyon]

Bear in mind that there is a significant difference between a logical
paragraph and a Word paragraph. A Word paragraph is anything that is between
two paragraph marks or before the first paragraph mark in the document. A
paragraph mark is inserted whenever you press the Enter key. What Graham
Mayor has told you about editing a document formatted using direct
formatting being a nightmare is gospel. Learn about styles ... now. Spend a
half hour to a couple of hours to become familiar with how they work. It is
an investment of time that will pay tremendous dividends for you.

You may want to look at <URL:
http://www.addbalance.com/usersguide/styles.htm>.

You may also want to look at the following, even if you are not familiar
with Word Perfect, because they give a clearer idea of what is going on
behind the curtain of Word's user interface:
<URL: http://www.addbalance.com/word/wordperfect.htm>
<URL: http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm>
<URL: http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm>
<URL: http://www.mvps.org/word/FAQs/General/RevealCodes.htm>

Hope this helps,
--
Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
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from my ignorance and your wisdom.

"Larry" <larr...@att.net> wrote in message
news:uyLzMGwoBHA.1608@tkmsftngp04...

[sf]

Waaaa!
:-(
``````````

[sf]

Aaaak.

Yes sir, I edit manually and it certainly can turn into a nightmare.
But I when I want my formatting to look a certain way... that's how
I've done it up to this point.

Paragraph styles is something I've never tried to do. Too daunting.
Guess I'll have to learn how. You know you're pushing me into
unchartered territory, don't you?

<Mental note: Learn how to set paragraph styles>

:-)
```````````````````````````

[Graham Mayor]

Every unique paragraph (layout not text content) in a document should have
its own paragraph style, which is simply a list of the attributes of that
paragraph. The collection of styles used for different types of documents
should be stored in the templates for those documents. Direct formatting
should only be used for emphasis *within* a paragraph.

You cannot really avoid styles in Word, so it would certainly make sense to
see how they work. It will make working in Word so much easier when you get
a handle on it. The types of manual formatting overrides you are currently
using for the underlying text are all available (and more) from the format
style menu item. Make sure that you have tools > options > save > prompt to
save normal.dot selected and the 'automatically update' box unselected in
the format style dialog, then you can experiment creating styles galore
without making any changes to your system - provided you don't save
normal.dot on exit.

--

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Graham Mayor <gma...@btinternet.com>
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