How to Add blank page after every mail merge letter
S N
people. I am storing the addresses of all the 100 contacts in a word file
and am using mail merge to generate the 100 copies of the letter addresses
to each of the 100 contacts.
However, when I send the new mail merge document to print (duplex printing
on both side of page), it prints the first page of the second letter pn the
back side of the 11 page of the first letter. I dont want this to happen.
Further if I add a blank page in my letter as the 12th page, the total page
count in the footer shows the count as 12 whereas there are only 11 pages
available and hence is incorrect.
What I want is that the footer should show the total pages as 11, and after
the 11th page the printed document should keep te 12th page as blank
automatically. The first page of the next mail merger letter (to the second
recipient and so on), should start from a fresh page and not print at the
back side of the 11th printed page (when duplex printing has been selected).
Kindly help.
Doug Robbins - Word MVP
Execute the merge to a new document, and then use a macro containing the
following code to do the printing
Dim i As Long
With ActiveDocument
For i = 1 To .Sections.Count
.PrintOut Range:=wdPrintFromTo, From:="s" & i, To:="s" & i
Next i
End With
That will send each letter to the printer as a separate print job and hence
the duplexing will work correctly.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"S N" <uand...@yahoo.com> wrote in message
news:#ER5uq7j...@TK2MSFTNGP02.phx.gbl...
S N
Probably the problem is that the original single document also contains many
sections. Hence the macro is splitting the document itself into many
separate print documents, sometimes even when there is no section breaks
between them.
Please help with alternative solution.
"Doug Robbins - Word MVP" <d...@REMOVECAPSmvps.org> wrote in message
news:EFDFCCA5-3477-4C42...@microsoft.com...
macropod
So how many Sections per letter are there? With that information, you could modify the macro print groups of Sections.
An alternative approach is to place the following field code at the very end of the last Section in your mailmerge main document:
{=MOD({PAGE},2) \# "{QUOTE 12};;"}
What this will do is to insert a page break if the page on which it occurs is an odd-numbered page.
Note: The field brace pairs (ie '{ }') for the above example are created via Ctrl-F9 - you can't simply type them or copy & paste
them from this message.
--
Cheers
macropod
[Microsoft MVP - Word]
"S N" <uand...@yahoo.com> wrote in message news:u4IaQ$RkKHA...@TK2MSFTNGP02.phx.gbl...
Graham Mayor
When a merge is completed to a new document, the merged 'documents' are
separated by section breaks. Doug's macro splits the macro at the section
breaks into separate print tasks - which is what you describe as happening.
Are you saying that the document *before being merged* contains multiple
sections? If so, the macro requires modification to account for the number
of sections in the source document. The following will do that:
Dim i As Long
Dim iSect As Integer
iSect = InputBox("How many sections were there in the merge source
document?", _
"Split Merge To Printer", "1")
With ActiveDocument
For i = 1 To .Sections.Count Step iSect
.PrintOut Range:=wdPrintFromTo, _
From:="s" & i, _
To:="s" & i + iSect - 1
Next i
End With
Input the number of sections in the original document.at the prompt.
--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
"S N" <uand...@yahoo.com> wrote in message
news:u4IaQ$RkKHA...@TK2MSFTNGP02.phx.gbl...
S N
I am trying the code given in a new document having single page (modified QUOTE 12 to QUOTE 1).
Still I am getting the following error message and the resulting document still contains only one page after print.
!Missing Operator
Please help
S N
provided further that the additional blank page inserted by the macro does
not add to the count of the pages indicated in the footer of every page.
"Graham Mayor" <gma...@REMOVETHISmvps.org> wrote in message
news:%23OAReMS...@TK2MSFTNGP05.phx.gbl...
S N
Still I am getting the following error message and the resulting document
still contains only one page after print.
!Missing Operator
Please help
"Graham Mayor" <gma...@REMOVETHISmvps.org> wrote in message
news:%23OAReMS...@TK2MSFTNGP05.phx.gbl...
S N
The above is the error that appears when I copy the code given by macropod
at the end of the 11 page document and run print.
"S N" <uand...@yahoo.com> wrote in message
news:%23qPAHcS...@TK2MSFTNGP06.phx.gbl...
S N
The code automatically generated the 12th blank page after every 11th page.
However, the footer on the 12th page appeared as
Page 12 of 11
This is absurd.
Please help.
"macropod" <macr...@invalid.invalid> wrote in message
news:eXOKwFSk...@TK2MSFTNGP02.phx.gbl...
Peter Jamieson
1. Don't change QUOTE 12 to QUOTE 1. The "12" means insert character
code 12, which is a page break.
2. Although I have been unable to generate a "!Missing operator" error
here (macropod may well be able to think of a reason why when he next
sees your message), things that might cause a syntax error include:
a. each pair of {} need to be the special field code braces that you
can insert using ctrl-F9. You can't just type them using the keyboard
b. If you have section formatting that outputs the result of { PAGE }
as anything other than a number (1,2,3), then the syntax may be wrong,
or there could be nother type of error. e.g. if your page numbers are
set up to be - 1 -,- 2 -, or A,B,C. In the unlikely event that you are
using chapter-page numbering, you may not get a syntax error but the MOD
calculation might be wrong, e.g. if you have 1-1, MOD will treat it as zero.
b. if your regional options (in Control Panel) are set up to use a
"List separator" that is not "," you will need to use that List
separator, e.g.
{=MOD({PAGE};2)}
instead of
{=MOD({PAGE},2)}
Peter Jamieson
On 07/01/2010 12:10, S N wrote:
> I am trying the code given in a new document having single page
> (modified QUOTE 12 to QUOTE 1).
>
> Still I am getting the following error message and the resulting
> document still contains only one page after print.
>
> !Missing Operator
>
> Please help
>
> "macropod" <macr...@invalid.invalid <mailto:macr...@invalid.invalid>>
> wrote in message news:eXOKwFSk...@TK2MSFTNGP02.phx.gbl...
> > Hi SN,
> >
> > So how many Sections per letter are there? With that information, you
> could modify the macro print groups of Sections.
> >
> > An alternative approach is to place the following field code at the
> very end of the last Section in your mailmerge main document:
> > {=MOD({PAGE},2) \# "{QUOTE 12};;"}
> > What this will do is to insert a page break if the page on which it
> occurs is an odd-numbered page.
> >
> > Note: The field brace pairs (ie '{ }') for the above example are
> created via Ctrl-F9 - you can't simply type them or copy & paste
> > them from this message.
> >
> > --
> > Cheers
> > macropod
> > [Microsoft MVP - Word]
> >
> >
> > "S N" <uand...@yahoo.com <mailto:uand...@yahoo.com>> wrote in
> message news:u4IaQ$RkKHA...@TK2MSFTNGP02.phx.gbl...
> >> The solution is not working.
> >> Probably the problem is that the original single document also
> contains many sections. Hence the macro is splitting the document
> >> itself into many separate print documents, sometimes even when there
> is no section breaks between them.
> >> Please help with alternative solution.
> >>
> >>
> >>
> >> "Doug Robbins - Word MVP" <d...@REMOVECAPSmvps.org
> <mailto:d...@REMOVECAPSmvps.org>> wrote in message
> news:EFDFCCA5-3477-4C42...@microsoft.com...
> >>> Execute the merge to a new document, and then use a macro
> containing the following code to do the printing
> >>>
> >>> Dim i As Long
> >>> With ActiveDocument
> >>> For i = 1 To ..Sections.Count
> >>> ..PrintOut Range:=wdPrintFromTo, From:="s" & i, To:="s" & i
> >>> Next i
> >>> End With
> >>>
> >>> That will send each letter to the printer as a separate print job
> and hence the duplexing will work correctly.
> >>>
> >>> --
> >>> Hope this helps.
> >>>
> >>> Please reply to the newsgroup unless you wish to avail yourself of my
> >>> services on a paid consulting basis.
> >>>
> >>> Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
> >>>
> >>> "S N" <uand...@yahoo.com <mailto:uand...@yahoo.com>> wrote in
macropod
Hi SN,
DO NOT change 'QUOTE 12' to 'QUOTE 1'! The 'QUOTE 12' tells Word to insert a page break.
As for your page numbering, issue, try doing a print preview before printing. If that doesn't work, post back and I'll give you a
field code to suppress the page number on the last page.
--
Cheers
macropod
[Microsoft MVP - Word]
"S N" <uand...@yahoo.com> wrote in message news:OZgAeqSk...@TK2MSFTNGP02.phx.gbl...
Doug Robbins - Word MVP
{ numpages } that you now have, use
{ IF { PAGE } < 12 "{ page } of { numpages }" "" }
That will suppress the page numbering on page 12.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"S N" <uand...@yahoo.com> wrote in message
news:OZgAeqSk...@TK2MSFTNGP02.phx.gbl...
S N
automatically. This is fine.
But the total number of pages shown in the footer is also showing as 12 in
the manner Page 1 of 12, Page 12 of 12 etc.
What I want is that the 12th page should be generated but the count of total
number of pages shown in footer etc should remain at 11. The footer should
show as Page 2 of 11, Page 11 of 11 etc and not PAge 11 of 12, PAge 2 of 12,
Page 12 of 12.
Ideally the solution should be generic, i.e it should be independent of the
number of pages in original document before merge. The solution should work
for situation even of the number of pages initially in document before merge
are 5 or 7 or 11 or 50 whatever.
"macropod" <macr...@invalid.invalid> wrote in message
news:%23gTSugW...@TK2MSFTNGP04.phx.gbl...
Doug Robbins - Word MVP
Page Setup dialog Sections tab, set the Section Start to Odd page. When you
do that, the first page of each document created by your merging will have
the Section start on an Odd page and if you merge to a new document (Edit
Individual Documents) and then do a duplex print of that document, I think
that a blank page should in inserted automatically.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"S N" <s...@invalid.invalid> wrote in message
news:OJfqFeck...@TK2MSFTNGP04.phx.gbl...
macropod
Hi SN,
For a single-Section letter, that's easy. But you've described your mailmerge as using multi-Section letters. Is there any way you
can reduce the # Sections per letter to 1? If not, the field coding becomes somewhat complex - especially since one has to avoid IF
fields if the fields are to survive a mailmerge.
--
Cheers
macropod
[Microsoft MVP - Word]
"S N" <s...@invalid.invalid> wrote in message news:OJfqFeck...@TK2MSFTNGP04.phx.gbl...
Doug Robbins - Word MVP
not work.
--
Hope this helps,
Doug Robbins - Word MVP
Please reply only to the newsgroups unless you wish to obtain my services on
a paid professional basis.
"Doug Robbins - Word MVP" <d...@REMOVECAPSmvps.org> wrote in message
news:%23NIgzTe...@TK2MSFTNGP06.phx.gbl...
S N
Sorry, but it is not possible to reduce the number of sections, since I have
used different sections to isolate different layouts of pages - landscape
and portrait etc.
Without the section breaks, the layouts are not preserved differently as
desired.
Please advise considering the above restrictions.
"macropod" <macr...@invalid.invalid> wrote in message
news:OTMWReek...@TK2MSFTNGP06.phx.gbl...
macropod
In that case, you need to place a field like:
{SET Sec1Pages {SECTIONPAGES}}
in each Section's footer, changing the '1' to match the Section numbers. Then, in the last Section's footer, a field like:
{={PAGE}-Sec1Pages-Sec2Pages-Sec3Pages \# "'Page {PAGE} of {={NUMPAGES}-1}';;"}
with as many '-Sec#Pages' expressions as needed (I'm assuming you've used a NUMPAGES field for the 'Y' part of the 'X of Y'
numbering). With this field code, the last page in each letter (always an even-numbered page with the previous field coding) won't
be included in the page numbering.
--
Cheers
macropod
[Microsoft MVP - Word]
"S N" <s...@invalid.invalid> wrote in message news:uchCzItk...@TK2MSFTNGP04.phx.gbl...