In mail merge, unwanted line spaces in the address block

RedCharla

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Oct 12, 2009, 5:01:02 PM10/12/09

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When I do a Mail Merge, the address block gives me double spaces. How do I
get a single space? I have tried Help but see nothing regarding this!

Peter Jamieson

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Oct 12, 2009, 7:57:10 PM10/12/09

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Make sure that the paragraph containing the ADDRESSBLOCK field
a. is not formatted as double-spaced
b. is not formatted using a style that is double-spaced

Peter Jamieson

http://tips.pjmsn.me.uk
Visit Londinium at http://www.ralphwatson.tv

Doug Robbins - Word MVP

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Oct 13, 2009, 4:26:36 AM10/13/09

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Or, instead of using the Address Block, just insert the individual
mergefields in the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"RedCharla" <RedC...@discussions.microsoft.com> wrote in message
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Marie

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Oct 16, 2009, 5:21:01 PM10/16/09

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If you are using Word 2007, make sure you are in the preview labels screen.
Go to the Home Tab. On the right of the ribbon, choose Select, then Select
all. All the labels should be highlighted. Then go to Paragraph in the
lower middle of the ribbon. Click the middle square with the little up and
down arrows. Select Remove space before paragraph. This should remove that
space on all the addresses.

Spence

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Oct 24, 2009, 5:34:01 PM10/24/09

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I have the same problem. None of your suggestions helped. Word 2007 seems to
only print AddressBlock in single space if you use a template. If you use
Mail Merge with current document, and then insert AddressBlock, it always
comes up double spaced. It does not matter weather the paragraph AddressBlock
was inserted to is single or double spaced. This is quite frustrating because
I don't always want to have to use MS templates.

Doug Robbins - Word MVP

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Oct 24, 2009, 10:15:31 PM10/24/09

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Instead of using the AddressBlock, just insert the individual mergefields in

the configuration that you require.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Spence" <Spe...@discussions.microsoft.com> wrote in message
news:A20A055F-9C84-4FBA...@microsoft.com...

Graham Mayor

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Oct 25, 2009, 2:05:42 AM10/25/09

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Word 2007 labels (as with all Word version labels) are table cells. Table
cells are by default formatted with the normal style, which in Word 2007 has
different standard paragraph format settings from earlier versions. You
should be able to correct what you are seeing by using the Word 2003 style
set - or simply apply an unspaced style to your table.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
.

Anneli

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Feb 24, 2010, 5:14:02 PM2/24/10

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Try selecting "<<Address Block>>" and going to Format and selecting
"Paragraph". On the "Indents and Spacing" tab, set "Before" and "After"
spacing to 0 pt, and choose "Single" line spacing.