Section Breaks and Page Numbering
Tracey Riggott
Does anyone know why Word 97 starts re-numbering pages after a new section
in a large word document.
I have a 71 page document, where the last three pages are in landscape
format. There is a section break between the portrait pages and landscape
ones. The numbering goes to 69 of 71 and on the last three pages goes to 1
of 71, 2 of 71 etc. Is there any way of having landscape pages within a
Word 97 document without having section breaks or how can you keep the page
numbering consistent throughout section breaks?
Thanks in advance
Tracey
Suzanne S. Barnhill
(either from the header/footer toolbar or from the Insert Page Numbers
dialog) and change "Start at 1" to "Continue from previous section."
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
Tracey Riggott <trig...@fosterandpartners.com> wrote in message
news:uchkvoSh$GA.260@cppssbbsa04...
Terry Farrell
I can only guess that the page numbers are in the Header or Footer and that
the Same As Previous tool has been deselected.
--
Terry Farrell - MSMVP Word
Please keep replies in the Newsgroup.
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Terry Farrell
and answering to myself... that's garbage as it is a field. Please ignore my
daft answer,
Terry
"Terry Farrell" <terryf...@msn.com> wrote in message
news:OpZ5dTsh$GA.244@cppssbbsa04...
Jennifer Hornsby
and 2. I did insert, page numbers, format, and selected "continue from
previous section", and it changed to pages 3 and 4 (still not 9 and 10)! I
suspect this may have something to do with pasting text from a seperate
document, but I don't know how to fix it. Can anyone help?
--
Jennifer Hornsby
General Services
Office of the Registrar
Arizona State University
Suzanne S. Barnhill
you imported from WordPerfect, this is not surprising, since Word handles
margin changes differently than WP and consequently has to insert a lot of
section breaks. You'd do better to remove any unneeded section breaks, but
if they are necessary, then just keep skipping back through your
headers/footers (using the Show Previous button on the header/footer
toolbar) until you find the one where the numbering begins to be
discontinuous; that's the one where you need to go to Format Page Number
(using the button on the header/footer toolbar) and change from "Start at x"
to "Continue from previous section."
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
Jennifer Hornsby <jhor...@asu.edu> wrote in message
news:u7chJBGi$GA.1896@cppssbbsa06...
Jennifer Hornsby
numbered correctly, I selected the page number and clicked on Insert
Headers/Footers, then Format, and "continue from previous section" was
already selected. I clicked on "show next", it jumped back 6 pages in the
document to page 2. I cannot get it to show the actual next footer (the one
after what should be page 9) without closing the header/footer window and
scrolling through the document to the next section, and then clicking View
Headers and Footers. The large document is Word 97, and the text I pasted
came from a 2-page Word 97 document. It probably does have too many section
breaks, but I cannot delete these breaks because some of the text is in 2
columns, and some isn't.
--
Jennifer Hornsby
General Services
Office of the Registrar
Arizona State University
"Suzanne S. Barnhill" <sbar...@zebra.net> wrote in message
news:u6#fKoHi$GA.1796@cppssbbsa06...
Peter Boulding
<jhor...@asu.edu> wrote:
>I tried the "show next" footer and when it got to the footer that was not
>numbered correctly, I selected the page number and clicked on Insert
>Headers/Footers, then Format, and "continue from previous section" was
>already selected. I clicked on "show next", it jumped back 6 pages in the
>document to page 2. I cannot get it to show the actual next footer (the one
>after what should be page 9) without closing the header/footer window and
>scrolling through the document to the next section, and then clicking View
>Headers and Footers. The large document is Word 97, and the text I pasted
>came from a 2-page Word 97 document. It probably does have too many section
>breaks, but I cannot delete these breaks because some of the text is in 2
>columns, and some isn't.
Graaaargh! Sometime soon that document may refuse to open
altogether.
While you've still got the chance, create a new document and
copy/paste the first section - excluding the section break - to
the new document. Then insert and format the required section
break, copy/paste the second section... and so on (and on and
on). It'll take time, but you may otherwise lose the lot.
You *might* get away with copying everything apart from the
section breaks that surround that 2-page section, but I wouldn't
bank on it.
Oh - either way, don't copy the final paragraph marker in the
original document.
--
Regards
Peter Boulding
p...@UNSPAMpboulding.co.uk (to e-mail, remove "UNSPAM")
[Please reply to the newsgroup. E-mail queries may be ignored.]
spec...@my-deja.com
seciton in the footer.
In the footer, click on the box for page numbering format (third from
left) click continue from previous section.
Bob
In article <uchkvoSh$GA.260@cppssbbsa04>,
"Tracey Riggott" <trig...@fosterandpartners.com> wrote:
> Dear All
>
> Does anyone know why Word 97 starts re-numbering pages after a new
section
> in a large word document.
>
> I have a 71 page document, where the last three pages are in landscape
> format. There is a section break between the portrait pages and
landscape
> ones. The numbering goes to 69 of 71 and on the last three pages goes
to 1
> of 71, 2 of 71 etc. Is there any way of having landscape pages
within a
> Word 97 document without having section breaks or how can you keep the
page
> numbering consistent throughout section breaks?
>
> Thanks in advance
> Tracey
>
>
Sent via Deja.com http://www.deja.com/
Before you buy.
John McGhie [MVP - Word]
-0000, "Tracey Riggott" <trig...@fosterandpartners.com> wrote:
> Dear All
>
> Does anyone know why Word 97 starts re-numbering pages after a new section
> in a large word document.
>
> I have a 71 page document, where the last three pages are in landscape
> format. There is a section break between the portrait pages and landscape
> ones. The numbering goes to 69 of 71 and on the last three pages goes to 1
> of 71, 2 of 71 etc. Is there any way of having landscape pages within a
> Word 97 document without having section breaks or how can you keep the page
> numbering consistent throughout section breaks?
Tracey:
In the sections after the first, click in the section text, then use
Insert/Page Numbers/Format and set Start At to "Continue from previous
section."
Click OK to the first dialog box and CLOSE to the second one (this is
important: if you OK both, you get two sets of page numbers!).
Just to explain: The Section Break in a document that first gets a page
number is usually set to "Start at 1". In the following sections to that,
you need to set each to "Continue from previous" so all the sections form a
chain.
There is no way to have landscape pages without a section break. But like
you, I frequently put mine at the end of the document so I do not have to
stuff around with the formatting in the following section.
Hope this helps
Please post follow-up questions to the newsgroup so that all may follow the thread.
John McGhie <jo...@mcghie-information.com.au>
Consultant Technical Writer
Microsoft MVP (Word)
Sydney, Australia (GMT +10 hrs) +61 (04) 1209 1410
John McGhie [MVP - Word]
Suzanne's right: You may have more section breaks than you are aware of.
However, you may not be aware that each Section Break has THREE headers and
THREE footers. You need to set the page numbering in the section, but you
may also need to go into the headers and footers and remove multiple copies
of the page number, particularly in text that came in from Word 2 that used
a different system.
In the section that is giving you trouble, hit three page breaks (you can
take them out later). This will reveal all the headers and footers in that
section to you.
Now go in and delete all the page numbers until you get down to NONE. Close
the headers and footer view, and what's the bet you have another page number
sitting there? This one is in the DOCUMENT. You need to delete that one
too!
Now go back into the Header and Footer view and reinsert the page number,
making sure you only get one set this time :-)
The only place you should have page numbers in a Word document is in either
the header or the footer; but unless you are careful, Insert/Page number
puts the page numbers in the Document instead. This creates all sorts of
trouble because you now cannot control them with section breaks.
Hope this helps.
In microsoft.public.word.formatting.longdocs on Wed, 8 Mar 2000 08:14:23
-0700, "Jennifer Hornsby" <jhor...@asu.edu> wrote:
> I tried the "show next" footer and when it got to the footer that was not
> numbered correctly, I selected the page number and clicked on Insert
> Headers/Footers, then Format, and "continue from previous section" was
> already selected. I clicked on "show next", it jumped back 6 pages in the
> document to page 2. I cannot get it to show the actual next footer (the one
> after what should be page 9) without closing the header/footer window and
> scrolling through the document to the next section, and then clicking View
> Headers and Footers. The large document is Word 97, and the text I pasted
> came from a 2-page Word 97 document. It probably does have too many section
> breaks, but I cannot delete these breaks because some of the text is in 2
> columns, and some isn't.