Word 2002 Styles Separators

[Lisa Hayes]

I am searching for any documentation regarding how to use
Word's Style Separators in a document. I have looked in
Word's Help and in multiple reference manuals and find no
mention of this feature.

I stumbled on a reference to it from a white paper telling
how any Style Separator used in a Word 2002 document will
change to a Hidden Paragraph when opened in Word 97 /
2000.

I believe this feature will have some benefits to me, but
can find nothing (pro / con) about it. Has anyone heard
or know about it?

Thanks for your assistant.

Lisa Hayes
l...@beco.com

[Suzanne S. Barnhill]

This is one of the new features of Word 2002 that was hyped in its promotion
but is completely undocumented in its Help. Previous instructions I had
received (which seem to amount to the same thing as described in "WD2002:
How to Create Table of Contents by Marking Text [Q285059]") involved
"painting" a heading level style onto part of a paragraph, which evidently
inserts a style separator automatically, but the KB article "WD2002: How to
Use Outline Levels to Create a TOC [Q285050]" (at
http://support.microsoft.com/support/kb/articles/q285/0/50.asp) explains how
to add a Style Separator button to the toolbar and use it to separate
paragraphs.

In the past, if you had a paragraph with a run-in head and wanted just the
heading portion to appear in the TOC, you could accomplish this by putting
the head and body in two separate paragraphs and then formatting the
paragraph mark of the heading paragraph as Hidden. This had the same effect
as inserting a Style Separator between paragraphs.

For some possible repercussions of using the Style Separator, see "WD2002:
How to Create Table of Contents by Marking Text [Q285059]."

--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA

"Lisa Hayes" <l...@beco.com> wrote in message
news:0acb01c15348$895c41c0$96e62ecf@tkmsftngxs03...

[Bob Buckland ?:-)]

Hi Suzanne,

Using the Lead-In Emphasis (LIE) Formatting
(the 'painting') with the Style Separator
http://support.microsoft.com/support/kb/articles/q285/0/50.asp
http://support.microsoft.com/support/kb/articles/Q285/0/59.ASP
can be useful together if you're using documents
that might be used in multiple versions of
Word so that both see the same Table of Contents <g>,
but the two features do work differently.

In Using Lead-In Emphasis, you can take a 'Normal'
formatted paragraph and paint Heading 1 onto just
the parts of the line you want to appear in the
table of Contents (Probably would use two styles
that look more alike though <g>) and in Word2002
you'd see only the 'painted' portion in the table
of contents. This creates a new 'character' style
for the front part of the paragraph named with
a similar name, such as "Heading 1 Char", although
the Formatting toolbar doesn't show the change
in name when you select text.

Unfortunately you can't use LIE to work
the other way, i.e. you can't take a
heading 1 style paragraph and paint Normal
or another paragraph style onto he last half so
that you'd exclude part of the ext from appearing
in the Table of Contents and Word doesn't create
a Normal Char for you if you try <g>.

With the StyleSeparator, which is like the
technique of formatting a paragraph
mark as hidden text in Word 97/2000 to achieve this
type of thing, you can divide the line, apply different
paragraph styles to each part, and then insert the
paragraph separator to, in effect, combine them
into one for appearance and treatment while having
them be actually two distinct paragraphs.

You do have to tbe careful to watch out for
the odd things that separator paragraph does
in Word 2002, such as this one.

1. In a blank Word 2002 document type
=rand() <enter>

2. With the nonprinting characters turned on
place the cursor anywhere a paragraph and
select some text.

3. Click the Style seperator (Alt+Ctrl+Enter)
several times and watch just in front of
the final document paragraph in Print Layout view
and you'll see it inserts the separator.

4. Undo and place the cursor in the paragraph
but without selecting any text and click
Style Separator a number of times and watch
just in front of the final paragraph mark
in the document once it runs out of paragraphs
to 'combine' by hiding the separation. <g>

The Style separator is backwards compatible
for seeing the same ToC in Word2002 and earlier
versions. The LIE formatting may show the
entire paragraph in this example in the Word97/2000
Table of Contents.

Unfortunately, when you're using automatic
spelling and grammar checking if you hide the
nonprinting characters it may not be obvious
why the grammar checker flags what appears to
be the middle of the sentence as something needing
an initial cap :)

Note also that the new View=>Paragraph Marks
menu command will show only 'normal' paragraph
marks. It doesn't toggle the display
of the Style Separator/Hidden Paragraph Marks.

Also note that if Tools=>Options=>View has the
'Hidden' feature turned on that the Separators
will appear without the 'hidden' outline and
look like a 'regular' paragraph if the
Show/Hide command is toggled off :)

============
<<"Suzanne S. Barnhill" <sbar...@mvps.org> wrote in message news:Osv45W2UBHA.1776@tkmsftngp05...

[Suzanne S. Barnhill]

Thanks for the Alt+Ctrl+Enter shortcut, Bob. The rest of that sort of
breezed by me. <g>

--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA

"Bob Buckland ?:-)" <7521...@compuserve.com> wrote in message
news:#Lg0yb4UBHA.1948@tkmsftngp07...