saving to a floppy disk
beth barber
Whenever I save a file from Word 2000 to a floppy disk, it creates another
file with the same name as a short cut. Is there anything that I can do to
stop this. Please help!
ty
beth
Suzanne S. Barnhill
Yes. Don't save to a floppy disk. This is one of the leading causes of
document corruption. Instead, save to the HD, then Copy or Send the file to
the floppy.
--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA
beth barber <beth_...@miu4.k12.pa.us> wrote in message
news:uRdHyLeOAHA.256@cppssbbsa04...
Terry Farrell
Beth,
saving to a floppy is the number 1 way to corrupt a Word document. Instead,
save the file to your normal directory on the local hard drive. Then use
File, Open, right-click on the file and choose, Send To, 3½" Drive A. It is
infinitely safer and quicker than saving to the floppy.
:
:
Taoman
>
> Whenever I save a file from Word 2000 to a floppy disk, it creates another
> file with the same name as a short cut. Is there anything that I can do to
> stop this. Please help!
Beth,
A great many of my clients want docs on floppies for backups or
transport. Long ago this quick-n-dirty little macro was written
to save the document on the hard disk first, then copy it to
a floppy. It does no error checking to speak of, but in all this
time that hasn't been a problem. Originally written for Word 6,
I've tweaked it for Word 97 and 2000 (yeah, I'm lazy).
This is usually attached to a toolbar button (I use the disk
icon with the blue arrow for the button), and placed next to
the Save button on the Standard toolbar. If you want to try
it and need any help with that, let me know.
Word 2000 version:
Sub SaveAndBackup()
On Error GoTo bye
WordBasic.MsgBox "Insert a disk into drive A:, then click OK",
"SaveAndBackup", 48
ActiveDocument.Save
a$ = ActiveDocument.Name
P$ = ActiveDocument.Path
ActiveDocument.Close
FileCopy P$ + "\" + a$, "A:\" + a$
Documents.Open FileName:=P$ + "\" + a$
bye:
End Sub
Here is the Word 97 version:
Sub SaveAndBackup()
'
' SaveAndBackup Macro
' Macro created 07/12/98 by Martin Blackwell
'
On Error GoTo Bye
WordBasic.MsgBox "Insert a disk into drive A:, then click OK",
"SaveAndBackup", 48
WordBasic.FileSave
A$ = WordBasic.FileName$()
WordBasic.CopyFile A$, "A:\"
Bye:
End Sub
--
Martin
Brainbench MVP for MS Word
http://www.brainbench.com
The Drone
Barnhill <sbar...@zebra.net> writes
>
>Yes. Don't save to a floppy disk. This is one of the leading causes of
>document corruption. Instead, save to the HD, then Copy or Send the file to
>the floppy.
Can you explain why? My wife does stores all her documents on floppies
with W6 with no problems. (Her colleagues who rely on the networked
drives for their storage on the other hand ....) My daughter (again W6)
has had trouble when saving to floppy to print on another PC but we
supposed she was cocking it up. We advised her to (at least) save to HDD
before "save as" to FDD - or better still, save to HDD then copy.
I'm just curious why saving to FDD seems to be so fraught.
Cheers,
--
Peter
Jonathan West
Hi Peter
Its quite simple. When saving a document, Word creates a temporary file with
the newly saved version. When it is sure that all is well, it deletes the
old version and renames the new. For complex files (lots of embedded
objects) other temporary files may also get written. The process of saving a
document seems to be very complex, and involves almost as much reading of
the disk as writing to it. If you have the System Monitor installed from the
accessories, you can verify this for yourself by monitoring the disk
activity when saving a large Word document.
This means that you need plenty of spare space on the disk where you save
the file, so that the saving process doesn't trip up when it runs out of
space. Diskettes are not known for having large amounts of space (at least
by modern standards <g>). If you save a one or two page letter onto a
diskette, and you are unlikely to have a problem. Save something that is,
say 400kB to diskette, and you are on very shaky ground.
Copying a file is inherently much simpler. The computer looks to see if
there is enough space, it looks to see if there is a file of the same name
at the destination, deletes it if there is, and then copies over. Much
simpler.
--
Regards
Jonathan West - Word MVP
MultiLinker - Automated generation of hyperlinks in Word
Conversion to PDF & HTML
http://www.multilinker.com
Word FAQs at http://www.multilinker.com/wordfaq
Please post any follow-up in the newsgroup. I do not reply to Word questions
by email
"The Drone" <ne...@zzmail.demon.co.uk> wrote in message
news:9mZIYDAS...@zzmail.demon.co.uk...
The Drone
<10077...@compuserve.com> writes
>
>Hi Peter
snip
>This means that you need plenty of spare space on the disk where you save
>the file, so that the saving process doesn't trip up when it runs out of
>space. Diskettes are not known for having large amounts of space (at least
>by modern standards <g>). If you save a one or two page letter onto a
>diskette, and you are unlikely to have a problem. Save something that is,
>say 400kB to diskette, and you are on very shaky ground.
OK, I'm with you. That explains why my wife's had no problems. It might
also explain my daughter's problems as she often puts little graphics in
her docs.
>Copying a file is inherently much simpler. The computer looks to see if
>there is enough space, it looks to see if there is a file of the same name
>at the destination, deletes it if there is, and then copies over. Much
>simpler.
Quite so - but that's how I thought Word did it too!
Thanks,
--
Peter
patricia cove
<ne...@zzmail.demon.co.uk> writes
>In article <#HwHpcfO...@cppssbbsa02.microsoft.com>, Suzanne S.
>Barnhill <sbar...@zebra.net> writes
>>
>>Yes. Don't save to a floppy disk. This is one of the leading causes of
>>document corruption. Instead, save to the HD, then Copy or Send the file to
>>the floppy.
>
>Can you explain why? My wife does stores all her documents on floppies
>with W6 with no problems. (Her colleagues who rely on the networked
>drives for their storage on the other hand ....) My daughter (again W6)
>has had trouble when saving to floppy to print on another PC but we
>supposed she was cocking it up. We advised her to (at least) save to HDD
>before "save as" to FDD - or better still, save to HDD then copy.
>
>I'm just curious why saving to FDD seems to be so fraught.
>
>Cheers,
One reason is that it is very easy for a microscopic bit of dust to get
under the moving bit of metal which hides the actual disc itself from
your view, when it is outside the drive. That alone will cause doc.
corruption.
Floppies also are quite often faulty before they are even used.
P.
--
Patricia
sp...@coves.demon.co.uk Replace Spam with ngs)
The From address is NOT valid. The Reply To address IS valid.
David Candy
Also word creates temporary files in the same location as the saved file and
you may run out of disk space esp if you open a file on floppy or try to
edit a file after pressing save, not to mention floppy are slow. Word does
not edit files in memory but on disk (obviously it's in memory in some
form).
--
_____________________
David Candy
www.mvps.org/serenitymacros
"patricia cove" <n...@nospam.coves.demon.co.uk> wrote in message
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