Re: Updating numbers on paragraphs

Suzanne S. Barnhill

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Apr 19, 2005, 12:14:27 AM4/19/05

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Have you tried using auto numbering?

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Francesca" <Fran...@discussions.microsoft.com> wrote in message
news:F3DF2A08-4B9D-4146...@microsoft.com...
> I have numbered paragraphs. I wish to change (update) the corresponding
> numbers of each paragraph when new paragraphs are inserted. That is, if I
> have 100 numbered paragraphs, and I then insert 5 additional paragraphs in
> between the document, I would like to update the numbers of all the other
> paragraphs that follow the new inserted paragraphs. I would appreciate any
> assistance.

Francesca

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Apr 19, 2005, 12:33:02 PM4/19/05

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Yes. I have tried out numbering and it does not produce what I need. The
first paragraph begins with [0001] up to [0088] the numbers are placed within
the brackets.

Francesca

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Apr 19, 2005, 12:36:01 PM4/19/05

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Suzanne S. Barnhill

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Apr 19, 2005, 1:51:55 PM4/19/05

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For this you can use SEQ fields with a formatting switch to supply the
leading zeroes. For example:

[{ SEQ para \# 000# }]

SEQ fields do not update automatically but will update when you select the
document and press F9 or when you print or Print Preview.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Francesca" <Fran...@discussions.microsoft.com> wrote in message

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Francesca

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Apr 19, 2005, 3:21:03 PM4/19/05

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How does one insert this information into the fields?

Francesca

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Apr 19, 2005, 3:31:03 PM4/19/05

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When I try to apply the information field I get; Error! Bookmark not defined.

Suzanne S. Barnhill

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Apr 19, 2005, 4:17:04 PM4/19/05

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1. Press Ctrl+F9 and type SEQ para \# 000# between the braces, then add
brackets around the field, OR

2. Type SEQ para \# 000#, select it, and press Ctrl+F9, OR

3. Use Insert | Field, selecting a name (it doesn't have to be "para") for
the sequence identifier, and using the Options to insert the numeric picture
switch. That particular one is not listed, but you can insert any switch and
then modify it.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Francesca" <Fran...@discussions.microsoft.com> wrote in message

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Francesca

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Apr 19, 2005, 4:55:03 PM4/19/05

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I am using Word, however, as soon as I press Ctrl + F9 I get a dialog box
which states: Help For WordPerfect Users and a list of commad keys. I am
not sure what to do once this dialog box appears.

Suzanne S. Barnhill

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Apr 19, 2005, 7:53:27 PM4/19/05

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Go to the General tab of Tools | Options and clear the check boxes for both
items that refer to WordPerfect. Then start again.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Francesca" <Fran...@discussions.microsoft.com> wrote in message

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Francesca

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Apr 19, 2005, 8:56:02 PM4/19/05

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Suzanne: Thank you very, very much. You made two people very happy today!
Regards
Francesca

Suzanne S. Barnhill

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Apr 19, 2005, 10:34:09 PM4/19/05

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Glad I could help.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Francesca" <Fran...@discussions.microsoft.com> wrote in message

news:909021D3-0636-4BC5...@microsoft.com...