Re: Method for displaying dollar amount as written on bank check

[Suzanne S. Barnhill]

The \* DollarText formatting switch (with \* Caps) will give you "One
Hundred and 25/100." You will have to add "Dollars," which should come at
the end (25 cents = 25/100 dollars).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"samandmonty" <saman...@discussions.microsoft.com> wrote in message
news:946E109C-307A-4B8B...@microsoft.com...
> Is there a formula or some method to display a dollar amount that is
entered
> in a form field as if it were being written on a bank check. For example:
>
> I enter 100.25
>
> and it would display One Hundred Dollars and 25/100.
>
>

[Graham Mayor]

On a form field?

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Suzanne S. Barnhill wrote:
> The \* DollarText formatting switch (with \* Caps) will give you "One
> Hundred and 25/100." You will have to add "Dollars," which should
> come at the end (25 cents = 25/100 dollars).
>
>

[Greg]

It isn't easy, but by putting some of Doug Robbin's VBA to work, it can
be done:

Set the macro FormatCurrency to run on exit from the field. This
example formats the formfield Text1

Sub FormatCurrency()
Dim MyNumber
MyNumber = ActiveDocument.FormFields("Text1").Result
ActiveDocument.FormFields("Text1").Result =
ConvertCurrencyToEnglish(ByVal MyNumber)
End Sub
Function ConvertCurrencyToEnglish(ByVal MyNumber)
Dim Temp
Dim Dollars, Cents
Dim DecimalPlace, Count

ReDim Place(9) As String
Place(2) = " Thousand "
Place(3) = " Million "
Place(4) = " Billion "
Place(5) = " Trillion "

MyNumber = Trim(Str(MyNumber))

DecimalPlace = InStr(MyNumber, ".")
If DecimalPlace > 0 Then
Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)
Cents = ConvertTens(Temp)
MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
End If
Count = 1
Do While MyNumber <> ""
'convert last 3 digits to English Dollars
Temp = ConvertHundreds(Right(MyNumber, 3))
If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars
If Len(MyNumber) > 3 Then
'remove last 3 comverted digits
MyNumber = Left(MyNumber, Len(MyNumber) - 3)
Else
MyNumber = ""
End If
Count = Count + 1
Loop
'clean up dollars
Select Case Dollars
Case ""
Dollars = "NoDollars"
Case "One"
Dollars = "One Dollar"
Case Else
Dollars = Dollars & " Dollars"
End Select
'clean up cents
Select Case Cents
Case ""
Cents = " And No Cents"
Case "One"
Cents = " And One Cent"
Case Else
Cents = " And " & Cents & " Cents"
End Select
ConvertCurrencyToEnglish = Dollars & Cents
End Function
Private Function ConvertHundreds(ByVal MyNumber)
Dim Result As String

If Val(MyNumber) = 0 Then Exit Function
'append leading zeros to number
MyNumber = Right("000" & MyNumber, 3)
'do we have hundreds place digit to convert?
If Left(MyNumber, 1) <> "0" Then
Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred "
End If
'do we have tens place digit to convert?
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & ConvertTens(Mid(MyNumber, 2))
Else
'if not, then convert the ones place digit
Result = Result & ConvertDigit(Mid(MyNumber, 3))
End If
ConvertHundreds = Trim(Result)
End Function
Private Function ConvertTens(ByVal MyTens)
Dim Result As String
'is value between 10 and 19?
If Val(Left(MyTens, 1)) = 1 Then
Select Case Val(MyTens)
Case 10: Result = "Ten"
Case 11: Result = "Eleven"
Case 12: Result = "Twelve"
Case 13: Result = "Thirteen"
Case 14: Result = "Fourteen"
Case 15: Result = "Fifteen"
Case 16: Result = "Sixteen"
Case 17: Result = "Seventeen"
Case 18: Result = "Eighteen"
Case 19: Result = "Nineteen"
Case Else
End Select
Else
Select Case Val(Left(MyTens, 1))
Case 2: Result = "Twenty "
Case 3: Result = "Thirty "
Case 4: Result = "Forty "
Case 5: Result = "Fifty "
Case 6: Result = "Sixty "
Case 7: Result = "Seventy "
Case 8: Result = "Eighty "
Case 9: Result = "Ninety "
Case Else
End Select

'convert ones place digit
Result = Result & ConvertDigit(Right(MyTens, 1))
End If
ConvertTens = Result
End Function
Private Function ConvertDigit(ByVal MyDigit)
Select Case Val(MyDigit)
Case 1: ConvertDigit = "One"
Case 2: ConvertDigit = "Two"
Case 3: ConvertDigit = "Three"
Case 4: ConvertDigit = "Four"
Case 5: ConvertDigit = "Five"
Case 6: ConvertDigit = "Six"
Case 7: ConvertDigit = "Seven"
Case 8: ConvertDigit = "Eight"
Case 9: ConvertDigit = "Nine"
Case Else: ConvertDigit = ""
End Select
End Function

[Jay Freedman]

For a protected form, you need a form field to enter the numeric amount, and
a Ref field to display the written-out version. When the user types a number
in the form field and tabs to the next field, the Ref field will display the
written-out equivalent. You don't type in the Ref field, only in the form
field.

For example, assume the numeric form field is named "Amount" and it has
"Calculate on exit" checked (both of these are in the form field's
Properties dialog). Then the Ref field should look like this:

{ Ref Amount \*Dollartext \*Caps } Dollars

where the braces are created by pressing Ctrl+F9 (or you could create the
field code in the Insert > Fields dialog).

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Graham Mayor wrote:
> On a form field?

[Greg Maxey]

I have cleaned up some spacing issues and added some lines to make the code
apply to any formfield with a numeric entry:

Sub FormatCurrency()
Dim MyNumber
Dim ffName As String

If Selection.FormFields.Count = 1 Then
ffName = Selection.FormFields(1).Name
ElseIf Selection.FormFields.Count = 0 And _
Selection.Bookmarks.Count > 0 Then
ffName = Selection.Bookmarks(Selection.Bookmarks.Count).Name
End If
MyNumber = ActiveDocument.FormFields(ffName).Result
If IsNumeric(MyNumber) Then
ActiveDocument.FormFields(ffName).Result = _
ConvertCurrencyToEnglish(ByVal MyNumber)
Else
End
End If

MyNumber = Trim(Str(MyNumber))

Dollars = "" '"No Dollars"

Case "One "
Dollars = "One Dollar"
Case Else
Dollars = Dollars & "Dollars"
End Select
'clean up cents

If Dollars = "" Then

Select Case Cents
Case ""
Cents = "" '" And No Cents"
Case "One "

Cents = "One Cent"
Case Else
Cents = Cents & "Cents"
End Select
Else

Select Case Cents
Case ""
Cents = "" '" And No Cents"
Case "One"
Cents = " And One Cent"
Case "One "
Cents = " And One Cent"
Case Else
Cents = " And " & Cents & "Cents"
End Select

End If
If Dollars = "" And Cents = "" Then
ConvertCurrencyToEnglish = "Zero"
Else

ConvertCurrencyToEnglish = Dollars & Cents

End If

End Function
Private Function ConvertHundreds(ByVal MyNumber)
Dim Result As String

If Val(MyNumber) = 0 Then Exit Function
'append leading zeros to number
MyNumber = Right("000" & MyNumber, 3)
'do we have hundreds place digit to convert?
If Left(MyNumber, 1) <> "0" Then
Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred "
End If
'do we have tens place digit to convert?
If Mid(MyNumber, 2, 1) <> "0" Then
Result = Result & ConvertTens(Mid(MyNumber, 2))
Else
'if not, then convert the ones place digit
Result = Result & ConvertDigit(Mid(MyNumber, 3))
End If

ConvertHundreds = Trim(Result) & " "

--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.