setting fonts in envelope/label

[Cynthia Becker]

This e-mail was sent to me by my supervisor who is in our East Coast office
this week. I would appreciate your input. Thank you -- Cynthia Becker
cbe...@ecgmc.com

"How do you change the default font in the Tools/Envelopes and Labels
option? What I want to be able to do is create a letter, then select the
address and go to Tools, Envelopes and Labels and have the address appear in
Times Roman font ready to print. The problem (at least here in Wakefield)
is that it always comes up in Arial font. I chose Options on the Envelopes
and Labels dialog box and set the font for the Delivery address to be Times
Roman. I even clicked on the default button and it asked me if I wanted to
change the font for all documents based on the letter template. I said yes.
But no success. The next time I created another letter (using the letter
template as usual) and it came up with Arial font for the Envelope delivery
address. Aargh!!!

I even went into the Letter template and Normal template and changed it
there - but still no success. Any ideas? Can you post this question and
e-mail me back any answers? Thanks again."

Sandy
sg...@ecgmc.com

[Graham Mayor]

1. Labels use the normal paragraph style. You can apply different styles if
you mail merge to a new document and change the styles there, or you can
apply formatting in the label wizard window by selecting the text and right
clicking to apply font/paragraph formatting.

2. Envelopes use the Envelope Address and Envelope Return paragraph styles.
These can be edited in the templates that use them.(format > style). You
will of course have to use the 'add to template' flag to ensure they are
written to the template.

3. There is one big *but* in all of this. If manual formatting is applied to
the addressee information in the letter, then this manual formatting will
override the style setting.

--

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Graham Mayor <gma...@btinternet.com>
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"Cynthia Becker" <cbe...@ecgmc.com> wrote in message
news:e0aINdx$AHA.1432@tkmsftngp03...

[Cynthia Becker]

Thanks, Graham, but my question concerned itself with formatting the default
FONT style. We use Times New Roman as our document default font and would
like the same to apply to the envelopes/labels

Cynthia

[Steve Atkinson]

Font is an element of a paragraph style. If you make the paragraph styles
Graham refers to have the TNR font, you will be all set, subject to his
direct formatting caveats.
Cynthia Becker wrote in message ...

[Cynthia Becker]

From Sandy:

I got your response - thanks for putting the question out there.

I have a follow-up question if you don't mind asking -

Where can I find the Envelope Address and Envelope Return paragraph styles
that he talks about? There are not in our Normal template under Format,
Style. If they are standard Microsoft styles and we have inadvertently
deleted them, how can I get them back? I am also not aware of the "add to
template" flag - where can that be found?

I am also unclear about point #3 - "If manual formatting is applied to the

addressee information in the letter, then this manual formatting will

override the style setting." It would seem that our address block already
is "manually formatted", i.e., there is no style applied other than our
Normal style. If I understand correctly, the way the address is formatted
in the letter would override any Envelope Address style -- but it works the
other way -- no matter how the address is formatted in the letter, when I
select Tools, Envelopes and Labels, it always changes it to Arial.

Thanks again

[Suzanne S. Barnhill]

Are you displaying All Styles in Format | Style or Styles in Use? All Styles
should definitely show the Envelope Address and Envelope Return styles. This
is the dialog we're talking about, not the dropdown list on the toolbar. The
"Add to template" check box is in that dialog, accessible after you press
the Modify button.

If the addresses in your document are just plain Normal style, they should
convert to plain Envelope Return or Envelope Address style (however that may
be defined), but if you have applied direct formatting (bold, italic, a
different font or font size), whatever characteristic differs from the
underlying Normal style will be applied to the corresponding text in the
Envelope styles.

--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA

Cynthia Becker <cbe...@ecgmc.com> wrote in message

news:e22N7Xz$AHA.1724@tkmsftngp03...

[Cynthia Becker]

Suzanne... thanks...
I already knew that one, and after I had posted the message (I was up to my
eyeballs in work) I opened Word and did some screen captures of that very
thing and sent them on to my supervisor. EUREKA, she shouted! <G> This is
great!

The thing with our setup here is that (a) We are using DOCS Open as a
document management utility; consequently, our techies have written macros
for integration with the Office 2K applications (i.e.,
periods-spellcheck-hyphenation, signature block, cover page, divider pages,
etc.), and (b) normal.dot template has the READ ONLY checkbox checked.

So any Word customizations we might like to do requires unchecking the box
first, doing the customizations (i.e., toolbar buttons, macros, etc.),
closing Word and then rechecking the box.

So I passed the information on to the supervisor and she was happy as a
clam! You folks here are a plethora of information that is most valuable!

Thanks a million!!!!

Cynthia Becker
ECG Management Consultants, Inc.
http://www.ecgmc.com

cbe...@ecgmc.com

[Graham Mayor]

It is bad idea to have normal.dot as read only, and your message implies
that you are sharing normal.dot between users.

Normal.dot should be considered as a user 'scratchpad' to hold a variety of
personal settings. Each user should have access to his/her own copy of
normal.dot, and you should *never* try to share that file between users. It
is a recipe for disaster.

Use document templates in a shared location to provide document layout and
add-in templates from a shared location to provide standard macros/toolbars
etc. On a network, you can provide read only access to your users for these
documents and add-ins.

--

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Graham Mayor <gma...@btinternet.com>
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"Cynthia Becker" <cbe...@ecgmc.com> wrote in message

news:u$z89K2$AHA.1072@tkmsftngp03...

[Cynthia Becker]

No... we are NOT sharing normal.dot on a server. We each have our own copy
of templates locally. It was the decision of the "powers that be" (tech
support, etc.) that the template be read only due to macro viruses that
crept in before it was the policy to "read only" normal.dot.

Sandy was working on some updates as they relate to outline and report
styles that are associated with the normal.dot template. When any of the
users of Office 2000 run the Office 2000 macros from their desktop, the
templates and macros are installed locally on their individual "C" drives.
So these things are NOT shared off the network server. All Office
installations were done locally on each individual PC. The only thing that
is shared on the network is access to the documents created by the various
applications. Hope this clears this question up in your mind.

thanks
Cynthia Becker

[Suzanne S. Barnhill]

If the template is "read only," then you cannot save changes to it. Your
only recourse is to create a custom template with the desired styles and use
that instead of Normal.dot. Once again, I would advise a disccusion with
TPTB about how Word works.

--
Suzanne S. Barnhill
Microsoft Word MVP
Words into Type
Fairhope, AL USA

Cynthia Becker <cbe...@ecgmc.com> wrote in message
news:OIOCJ9OABHA.1144@tkmsftngp02...

[Graham Mayor]

If 'anti-virus' is the excuse for write protecting normal.dot, then your
tech. support is clutching at straws. This form of control is further
evidence of the 'nannying' that has become endemic in the UK.

--

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Graham Mayor <gma...@btinternet.com>
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"Cynthia Becker" <cbe...@ecgmc.com> wrote in message

news:OIOCJ9OABHA.1144@tkmsftngp02...

[Charles Kenyon]

Nevertheless, I would suggest you look at using global templates for ease of
distribution. A problem, though, is that globals are not a good vehicle for
sharing styles. See
http://www.addbalance.com/usersguide/templates.htm#Global for more about
global templates.

The styles used for envelopes contain frames that position and format the
addresses.

If you are using blank envelopes (rather than pre-printed) you can use the
EnvelopeExtra1 and EnvelopeExtra2 AutoText entries in a global template to
insert your return address. You might want to take a look at the letterhead
system at http://www.addbalance.com/word/downloads/index.htm. In it, I tried
to strip the form letter template to its basics and have the AutoText
entries, and standard letterhead format, headers and footers kept in a
separate document and a global template. It may give you some ideas. The
basic concept is to have one place to change letterhead and have it change
all form letters that are generated thereafter while having letters already
typed show up on screen and reprint as they originally went out.

Hope this helps,
--
Charles Kenyon

Word New User FAQ & Web Directory:
http://www.addbalance.com/wordhtm

Legal Users' Guide to Microsoft Word (supplemented)
http://www.addbalance.com/usersguide
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Cynthia Becker" <cbe...@ecgmc.com> wrote in message

news:OIOCJ9OABHA.1144@tkmsftngp02...

[Charles Kenyon]

The (*&)^%# who I pay to host my site have it down again. Backup for the
pages listed are:
http://www.kenyonck.addr.com/usersguide/templates.htm#Global and
http://www.kenyonck.addr.com/word/downloads/index.htm. I'm spending
part of my Independence Day shopping for a new host and another part fixing
these links.

Sorry for any inconvenience.
--
Charles Kenyon

Word New User FAQ & Web Directory:

< http://www.addbalance.com/word/index.htm >

Backup < http://www.kenyonck.addr.com/word/index.htm >
(because my webhost Beach Computers is down again
< http://www.startahostingcompany.com/ >)

Legal Users' Guide to Microsoft Word (supplemented)

< http://www.addbalance.com/usersguide/index.htm >
Backup: < http://www.kenyonck.addr.com/usersguide/index.htm >

--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

> system at . In it, I tried

[John McGhie]

Hi Cynthia:

I just want to clear up one point: with a read-only normal template Word
will run only a few hours before it runs out of memory and crashes.

The Normal template must be both exclusive AND read/write, for each user.

Cheers

in article OIOCJ9OABHA.1144@tkmsftngp02, Cynthia Becker at cbe...@ecgmc.com
wrote on 6/30/01 9:01 AM:

--
Please post replies to the newsgroup to maintain the thread.

John McGhie, Microsoft MVP -- Word
Consultant Technical Writer
<jo...@mcghie-information.com.au>
+61 4 1209 1410; Sydney, Australia: GMT + 10 hrs