How do I edit text of a scanned document?

Scannerj

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Oct 22, 2004, 7:29:02 PM10/22/04

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I have scanned a document and it appears in word. Now I need to edit some of
the text. Does anyone know how?

Suzanne S. Barnhill

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Oct 22, 2004, 7:37:06 PM10/22/04

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If you've scanned the text as a picture, you have to OCR it to make it
editable. Your scanner probably came with an OCR app such as IRIS,
TextBridge, or OmniPage.

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Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Scannerj" <Scan...@discussions.microsoft.com> wrote in message
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Anup

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Oct 22, 2004, 9:41:01 PM10/22/04

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Suzanne
I used OCR to scan a document to Word format. The problem I face now is that
all the text appear in little "text boxes" which makes it difficult for me to
edit. Is there any way I can prenvent the text in the many little text boxes.
Thanks
Anup

Suzanne S. Barnhill

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Oct 22, 2004, 9:53:01 PM10/22/04

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There's a good chance your text boxes are actually frames. If so, you can
Ctrl+A, Ctrl+Q to remove them (though be aware that since the frames are in
the order of the paragraphs they're anchored to, the result may be
higgledy-piggledy order. If they're really text boxes, then you can convert
them to frames and then remove them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

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Graham Mayor

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Oct 23, 2004, 3:19:46 AM10/23/04

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This is one of the limitations of poor OCR software - it makes a dog's
breakfast of the formatting. You would be better scanning it to a plain text
file which cannot contain text boxes, and format the document yourself.

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org

Toody

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Jan 14, 2005, 3:11:02 AM1/14/05

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Graham,

I am experiencing the same problem (scanned documents sent to Word 2003
appear in Word with frames around each paragraph). Your CTL+A, then CTL+Q
really helped. Tell me, what is OCR software?

Toody

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Jan 14, 2005, 3:13:01 AM1/14/05

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Graham,

I am experiencing the same problem (scanned documents sent to Word 2003
appear in Word with frames around each paragraph). Your CTL+A, then CTL+Q

really helped. Tell me, what is OCR software? I am using an HP Scanjet
Scanner 3970. MY HP Scanner (Smart Scan) never did this.

Graham Mayor

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Jan 14, 2005, 5:38:25 AM1/14/05

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OCR - Optical Character Reading ie the software that turns an image to
editable text.