Missing Figure Cross Reference

[Mock@discussions.microsoft.com Von Mock]

I am working on creating some cross references within a word document and
have found that the existing number of "Figure X's" do not show up in the
cross reference -> Reference Header -> Figure. But do show up in a list for
numbered items.

Any recommendations on how to have the existing reference list of figures to
show up under the cross reference -> Reference Header -> Figure would be
greatly appreciated.

Thank you,

Von

[DeanH]

When you say "But do show up in a list for numbered items" do you mean 1) a
List of Figures (like a Table of Contents at the start of the document) or,
2) do you mean Cross Reference, Reference Type (Header?), Numbered Item?
1) Refresh the whole document to ensure number order has been reset, ie
Ctrl+A, F9, do this twice to ensure all updates are reflected in your List of
Figures.
2) The Figures that appear in this Reference Type have not been created as a
Caption - Figure. Do a test, go to one of these "Numbered Items" that should
be a Figure, is the Style - Caption or a List Numbered style (whether a
built-in or bespoke). My guess is that it will be a Numbered style. To
resolve, you need to recreate these "Captions" correctly, i.e. Insert,
Reference, Caption. Delete the old "caption". You can use copy/paste of a
"good" caption, but note that the numbering will not be automatically
updated, so Ctrl+A, F9 (twice) again will correct the numbering.
Note, if you have cross-referenced any of the duff captions, these will now
not work and will need to be re-cross-referenced to the new Figure caption.
Hope this helps
DeanH

[Stefan Blom]

What you are describing indicates that cross-references were created with
auto numbering, not with caption labels.

If you want to make use of "Figure" for "Reference type" you must recreate
your captions by using the Caption dialog box. You may not find this to be
worth the effort.

--
Stefan Blom
Microsoft Word MVP

"Von Mock" <Von Mo...@discussions.microsoft.com> wrote in message
news:DD29A082-1AC0-4376...@microsoft.com...

[Pamelia Caswell via OfficeKB.com]

The figure captions that get caught in the Cross reference dialog contain
the Seq wth the identifier "Figure". When field codes are shown, it looks,
typically, like this: SEQ Figure \* ARABIC. As others have suggested some
of your caption numbers may be other types of fields or Seq fields with
different identifiers.

The fastest way to fix them is to copy the label and number from a caption
that has been caught in the cross reference list and use it to replace the
ones that were not caught. As you do this, the number sequencing will be
wrong. But when you've done this for all, update the numbers (you can go
to print preview and back the print layout view to update all at once).

Pam

Stefan Blom wrote:
>What you are describing indicates that cross-references were created with
>auto numbering, not with caption labels.
>
>If you want to make use of "Figure" for "Reference type" you must recreate
>your captions by using the Caption dialog box. You may not find this to be
>worth the effort.
>

>>I am working on creating some cross references within a word document and
>> have found that the existing number of "Figure X's" do not show up in the

>[quoted text clipped - 10 lines]
>>
>> Von

--
Message posted via http://www.officekb.com

[Stefan Blom]

To clarify: after you have defined a caption label for a caption, it will be
available in the Cross-reference dialog box.

But, as I wrote, in this case using the "Numbered item" category for
cross-references is likely to be the easier option.

--
Stefan Blom
Microsoft Word MVP

"Pamelia Caswell via OfficeKB.com" <u43222@uwe> wrote in message
news:96b490ac976f7@uwe...

[Pamelia Caswell via OfficeKB.com]

Von

I agree with Stefan. I misread your question and thought that some of your
figure captions did show up in the cross-reference dialog.

Pam

Stefan Blom wrote:
>To clarify: after you have defined a caption label for a caption, it will be
>available in the Cross-reference dialog box.
>
>But, as I wrote, in this case using the "Numbered item" category for
>cross-references is likely to be the easier option.
>

>> The figure captions that get caught in the Cross reference dialog contain
>> the Seq wth the identifier "Figure". When field codes are shown, it

>[quoted text clipped - 27 lines]
>>>>
>>>> Von

--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.aspx/word-docmanagement/200905/1

[DRSS Enterprise FTC 4537]

I have this same problem. Figure references show up in the table of figures, but not in the cross-reference list. Copy and paste of "working" numbers doesn't resolve the problem. Using format painter to make sure the exact text type is used doesn't work either. Large chunks of the document seem to be "immune" to getting figure numbers into the cross-reference list (but they do get into the table). Anybody ever get a fix that worked?